Financial Management
Working closely with and supporting the Head of Finance and Operations in effectively managing the finances (including budgets) of the Country Office, ensuring accuracy and deadlines are met.
Be the lead reference point on all financial matters in the Country Office, including formulating financial strategic direction and supporting the Head of Finance and Operations to assess implications of financial issues in the short and long term.
Develop, maintain and review procedures for processing income, payments, and payroll, monthly, quarterly and year end accounting, bank and cash management, advances and loans and financial policies relating to volunteers. Ensure effective data and knowledge management of all financial data. Ensure a system is in place to manage debt and to track invoices on a regular basis.
Ensure adherence to finance policies set globally and locally. Ensure that all staff members are aware of the policies.
Budget and Forecasting
* With the support of the finance team, work with the programmes team, prepare annual budget, quarterly budgets and provide input to the Country Office Quarterly Business Review process.
* Prepare budgets for fundraising bids which maximise cost recovery in line with VSO policies.
Internal and External Reports
Supervise the recording, classifying and summarising of the financial transactions of the organisation and ensure proper maintenance and update of accounting ledgers to ensure that the system provides the reasonable basis for an efficient and accurate reporting to both internal and external users and that it is compliant with internationally accepted accounting principles, legal and statutory requirements of Malawi.
Line Management, training and coaching
Manage the finance team, providing direction and coaching whilst also managing performance. Develop and manage a high performing team culture providing high quality advice, information, customer care and support services ensuring continuous improvement, positive communication and teamwork. Lead the team to deliver a high quality financial service to all stakeholders, ensuring an effective contribution to the country strategic plan.
Continually review and recommend the required finance structure to meet the needs of the changing grant portfolio.
Provide training and support to the finance team and programme teams to assist with budgeting, financial planning, monitoring and reporting.
VSO is the world&'s leading international development organisation that works through volunteers to fight poverty. Working in 24 countries around the world, our unique role in international development is to place committed volunteers with carefully selected organisations where their skills can have the greatest impact. Our extraordinary volunteers live and work in some of the world&'s poorest communities. Sharing their unique skills and experience to generate new ideas and new ways of doing things, helping the communities they work in lift themselves out of poverty. We&'re not about delivering quick fixes, but instead we focus on long-lasting, sustainable change, that will impact generations to come. Join us and help us work towards our vision of a world without poverty.
