Finance & Operations Manager

Job Description

Background:

IBI is an international economic development consulting firm based in the United States specializing in economic growth, public financial management, monitoring & evaluation, and adaptive management. Established in 1996, IBI has successfully implemented some 40 projects in over 70 countries. To learn more, please visit our website at www.ibi-usa.com.

IBI is currently looking for a Finance & Operations (F&O) Manager for a USAID-funded program in Armenia. The F&O Manager will be responsible for overseeing the operations of the field staff, headquartered in Yerevan. This position will be responsible for activities in a range of areas, including human resources, accounting and finance, and program logistics. The individual will manage the contract budget and prepare financial reports for submission to USAID. S/he will ensure funds expended are compliant with USG and the government of Armenia’s regulations and policies. S/he will implement fraud mitigation and security practices and ensure systems and processes are implemented effectively to support the implementation of the award.

Employment Location: Yerevan, Armenia

Period of Performance: Up to three years

Reports To: HO Senior Project Manager

Key Responsibilities:

• Oversee project finances and accounting, human resources, and general administration.
• Advise and present finance and administration issues to the Chief of Party (COP) and IBI Home Office (HO) project managers and executive staff.
• Support the COP and the HO in managing all project financial operations, including accounting and reporting, cash management, and budget management.
• Oversee contracts for sub-partners, consultants, and procurements.
• Oversee Human Resources policies and procedures, including recruitment, onboarding, HR manual, benefits, and personnel record-keeping.
• Keep project staff and leadership informed of important updates (actual and expected) to regulations and policy.
• Ensure that the project operations and finances comply with all USAID and IBI policies and procedures.
• Ensure monthly transactions are entered in the General Ledger accurately and on a timely basis.
• Process semi-monthly payroll, ensuring direct transfer to employees’ checking accounts and remitting payroll deduction to the correct government agencies.
• Process and oversee advances issued for field activities and staff travel, ensuring a proper process for disbursement of funds, correct documentation, and settlement of advances in a timely manner.
• Manage the timely submission of the monthly field office expenses to the home office
• Analyze and reconcile the banking account into the accounting system, following up on outstanding items.
• Prepare estimates of projected expenditures and request financial resources from the HO.
• Other financial and administrative tasks as required and assigned by the COP.
• In collaboration with HO Operations Department, contribute to the development of field office policies (e.g., local benefits package, phone policy, fleet management, etc.) and communicate new policies to all staff as described in the Project Policy Handbooks such as Operations, Travel, and Employee Handbooks.
• Ensure compliance with all internal and donor requirements concerning administrative and financial management.

Requirements:

• Bachelor’s degree in Accounting, Business Administration, or related field.
• A minimum of 5 years of experience managing finance, procurement, contracts management, and/or human resource-related matters for international development activities of comparable size
• Demonstrable experience working in finance and administration of USAID-funded projects.
• Experience in managing donor-funded procurements and subcontracts/grants.
• Familiarity with USG financial reporting and compliance requirements.
• Experience with security management.
• Fluency in English is required.
• Working knowledge of QuickBooks.
• Knowledge of Microsoft Office Suite.
• Armenian national, preferably in-country.

About the Organization

Established in 1996, IBI is a woman-owned international economic development consulting firm whose main client is the U.S. Agency for International Development (USAID). IBI has successfully implemented some 50 projects in over 70 countries and is a winner of the USAID Small Business of the Year Award. IBI is growing rapidly, solidifying its experience in the focus areas of economic growth, governance, M&E, and information technology for governance. To learn more about IBI, please visit our website at: www.ibi-usa.com.