Financial and Office Manager (Staff)

  • Mid-level, Full-time staff position
  • Posted on 21 September 2017

Job Description

JOB SUMMARY

The ABA Rule of Law Initiative seeks a Dutch national Financial and Office Manager for its programming based in Amsterdam, Netherlands. The ideal candidate will be based in Amsterdam, with some travel to other destinations in Europe.

RESPONSIBILITIES:

  • Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and executing clerical functions.
  • Manage financial accounting system in accordance with ABA ROLI’s Field Financial Operations Manual, and other pertinent guidance.
  • Produce necessary financial reports, including monthly expense reports in QuickBooks and Excel, monthly cash forecasting, and monthly bank reconciliation.
  • Ensure office, finance and procurement compliance with all ABA and USG Grant funding reporting requirements.
  • Monitor contracts and procurement to ensure compliance with all contractually required financial reporting.
  • Manage compliance with lосаl tax and accounting laws.
  • Ensure office financial obligations are paid in a timely manner.
  • Coordinate with ABA and ABA ROLI finance personnel in Washington DC.
  • Assist with event planning, design and production.
  • Attend off-site events to ensure smooth implementation of activities and troubleshoot any emerging problems on event day.
  • Advise the Program Director on all office logistical, administrative and financial matters.
  • Any other relevant duties as determined by the Program Director to be necessary to the position.

SKILL AND EDUCATIONAL REQUIREMENTS:

  • Bachelor’s degree in accounting, management & administration, commerce or finance.
  • Knowledge of office administrator responsibilities, systems and procedures
  • At least five years of financial management experience within an international non-governmental organization (INGOs) at various levels of responsibility, preferably with INGOs working with budgets from multiple donors.
  • Extensive experience with financial management software and accounting spreadsheets, including QuickBooks, Excel and Word.
  • Experience working for аn international organization;
  • Excellent written and verbal English language skills as all financial Organized, detail oriented, professional, efficient, ethical, responsible, trustworthy, personable, flexible, have strong communication skills;
  • reporting, training provided and forms utilized are in English;
  • Knowledge of USG regulations, predominately 2 CFR 200 desired

NECESSARY ATTRIBUTES:

  • Ability to use discretion when working with confidential documents and information;
  • Ability to complete work through to the end, and be able to multi-task and work in a high stress environment;
  • Willingness to travel within the country or outside of country for implementation of different projects and goals of the organization.
  • Commitment to ABA programmatic objectives;
  • Integrity and adherence to the highest standards of ethics, confidentiality and performance;
  • Flexibility in approach to changes in programmatic needs;
  • Ability to take initiative and cope effectively under pressure;
  • Excellent time management skills and ability to multi-task and prioritize work
  • Team player, able to mentor other staff in developing skills and to assist other staff when needed;
  • Professional demeanor, including tact and diplomacy in dealing with people

The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association please call 312-988-5188.

Interested applicants should send a CV or resume and a cover letter indicating interest in this position to: ABAjobs.amsterdam@gmail.com. Applications will be accepted on a rolling basis.

For more information about what we do at ABA ROLI please visit: https://www.americanbar.org/advocacy/rule_of_law/about.html

About the Organization

ABA ROLI is a non-profit organization that implements legal reform programs in roughly 50 countries around the world. ABA ROLI has nearly 500 professional staff work­ing abroad and in its Washington, D.C. office. ABA ROLI’s host country partners include judges, lawyers, bar associations, law schools, court administrators, legislatures, ministries of justice and a wide array of civil society organi­zations, including human rights groups.

For more information about what we do at ABA ROLI please visit: https://www.americanbar.org/advocacy/rule_of_law/about.html

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