Financial Management & Administrative Specialist (FMAS)

Job Description

The Finance Management & Administrative Specialist (FMAS) for Fistula Care Plus (FC+) program will manage fiscal and budget activities globally. This includes creating, implementing and supervising financial strategies to achieve budgetary goals with direct oversight for the reporting methods and data collection in collaboration with the Global FC+ including country offices in Bangladesh, Niger, Nigeria, Uganda and Democratic Republic of Congo (DCR). This position reports to the Project Director (PD). The FAM financial leadership of FC+ will be matrix managed with the Finance and Operations staff in the country offices in accordance with EH’s standard operating procedures.

A successful incumbent will be able to:

• Deliver cohesive decision-making strategies with autonomy to program leadership and executive management;
• Inspire timely actions;
• Influence and gain credibility at all global levels of the organization;
• Develop into a FC+ financial subject matter expert quickly (8-12 weeks); and
• Meet business needs working with different program country time zones.

The incumbent will lead, prepare, manage and report on the FC+ budget within EH’s and USAID’s annual fiscal year budget (fiscal year = EH July 1 and USAID October 1); compile the budget component of the FC+ work plan submitted to USAID in collaboration with FC+ core team; supervise FC+ contracts and compliance activities; and lead financial planning, analysis and reporting. The incumbent will work collaboratively with the PD and FC+ core leadership, as well as, follow organizational and departmental values to ensure succinct financial and administrative management of FC+.

The FMAS includes responsibility for the administrative management and compliance oversight of a portfolio of sub-awards, non–expense memoranda of understanding and various contractual tools to procure professional services and equipment. The FMAS will conduct financial review of sub-award documents prior to submitting to Contracts and Compliance Unit (CCU) and interpreting/writing concise financial report commentary on sub-awards.

On an as needed basis in coordination with the CCU, the FMAS will provide training and guidance on contract financial management, donor financial rules and regulations and EngenderHealth’s financial policies/procedures.

Conduct compliance visits to country FC+ offices (estimated travel frequency is a minimum of five visits in a 12-month period each for a minimum of one week).

These responsibilities and duties are in accordance with EngenderHealth’s and USAID’s regulations and different fiscal year reporting structures (EngenderHealth starts July 1 and USAID starts October 1).

REQUIREMENTS:

• Minimum of a Bachelor’s Degree in Business Administration, Finance, Accounting or other relevant field.
• Subject matter expert for compiling financial requirements based on USAID ADS rules and the Code of Federation Acquisition Regulations (2 CFR 200 and 700).
• Experience managing and auditing financial data and processes in excess $5 million including:
  1. Supervision of budget, data collection, and spending in multiple countries;
  2. Tracking of multiple funding codes (this program has more than 10 fund codes);
  3. Opening/closing funding sources and country offices; and
  4. Disposal of capital equipment;
• Experience writing financial narratives for internal, regulatory and donor audiences.
• Excel knowledge includes the ability to:
  1. Format including conditional;
  2. Import/export data, such as .csv file or using Vlookup;
  3. Create PivotTables;
  4. Create math formulas and logic statements;
  5. Sort, Filter, Validate, and
  6. Create graphs.
• Able to read, write and speak fluent English using correct grammar and spelling.
• Able to travel to program countries based on business need.
• Able to work occasionally outside of the standard core business hours 9:00am – 5:00pm EST to meet business needs in different time zones of program countries.
• Must be comfortable and respectful of EngenderHealth’s programming that promotes women’s rights, gender equality, sexual diversity and LGBTQ rights.

PREFERRED SKILLS:

• Eight (8) years of work experience managing the finances of a program spanning multiple countries with oversight of reporting, spending, opening/closing funding sources and disposal of capital equipment.
• Experience working across teams in multiple country offices and producing results from finance colleagues across country teams.
• ERP Sage X3 and/or QuickBooks knowledge.
• Certified Non-Profit Accounting Professional (CNAP).
• Bilingual French.
• Ability to understand and demonstrate good problem solving skills.
• Organized, high level of accuracy and meticulous attention to detail.
• Enthusiastic, self-motivated, effective under pressure and flexible.
• Able to work with minimal supervision and in teams, shares information and supports colleagues.
• Able to learn the business and fully understand how and why tasks satisfy business needs.
• Passion for EngenderHealth’s mission.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform other comparable duties as assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws.

EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About the Organization

EngenderHealth’s vision is a world where sexual and reproductive health rights are respected as human rights, and women and girls have the freedom to reach their full potential. EngenderHealth recognizes that sexual and reproductive rights cannot be confined to the health sector and that realizing these rights can have a significant and positive global impact. This emphasis on rights directly underpins EngenderHealth’s values and principles: choice, quality, and excellence. To achieve transformational change leading to true social and economic progress, EngenderHealth partners with diverse people and organizations across sectors with the shared goals of promoting choice and highlighting women’s value to sustainable development.

Fistula Care Plus (FC+) has been a successful program originating in 2007 and continues to expand under our current five-year global program since 2014 with a renewal award currently pending approval. EngenderHealth (EH) manages this program in partnership with five other institutions supporting prevention and treatment and funded by the United States Agency for International Development (USAID). Visit www.fistulacare.org and www.EngenderHealth.org to learn more.