REQUEST FOR PROPOSALS #03682
Four (4) Site Coordinators for Pediatric Training Centers in
Yaoundé, Bamenda, Buea and Douala
in support of
ELIZABETH GLASER PEDIATRIC AIDS FOUNDATION (EGPAF)
1140 Connecticut Ave., NW, Ste. 200
Washington, DC 20036
Firm Deadline: Sunday, April 5, 2015, 5:00pm EDT / 22:00 GMT +1
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF, or the Foundation), a non-profit organization, is the world leader in the fight to eliminate pediatric AIDS. Our mission is to prevent pediatric HIV infection and to eliminate pediatric AIDS through research, advocacy, and prevention and treatment programs. For more information, please visit http://www.pedaids.org.
SPECIAL NOTE
As EGPAF increases an on-the-ground presence in Cameroon, the individuals implementing this project will likely fluctuate. EGPAF is committed to providing the best team possible and will aggressively pursue establishing long-term consultants and employees in the country. In light of this, EGPAF has established a country office opening task team and is aggressively pursuing registration. The consultant role listed below will be transitioned into an employee position once registration in Cameroon is achieved. The consultant will not be guaranteed an employee position, but their application to the employee position will be strongly considered.
BACKGROUND
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) has worked in Cameroon since 2000 through local and established international organizations. In 2013, EGPAF was directly funded by the U.S. Centers for Disease Control and Prevention (CDC) to provide technical assistance in Cameroon under the Global Technical Assistance Services Project (Project DELTA – DELivering Technical Assistance). The assignment presented in this scope of work (SOW) is to be implemented as part of this project, the purpose which is to provide comprehensive and cost-effective technical assistance (TA), capacity building, and program implementation expertise for PEPFAR and Global Fund-supported global health activities in the three programmatic areas of 1) prevention of mother-to-child transmission of HIV (PMTCT), 2) HIV care and treatment clinical services for adults and children, and 3) HIV pediatric care and treatment.
EGPAF has been awarded “Acceleration Funds” to implement activities under this PEFPAR initiative. An EGPAF team traveled to Yaoundé in October 2014 to meet with stakeholders, MOH officials, and with CDC/Cameroon to develop this SOW for TA activities to be implemented in Cameroon throughout the second year of the project (April 2015 – March 2016).
PURPOSE/SCOPE OF WORK
For this TA assignment, EGPAF will be operationalizing four Pediatric Training Centers (PTCs), in each of the four PEPFAR-supported regions (Littoral, Centre, Northwest and Southwest). EGPAF seeks to engage four (4) site coordinators, one at each of the Pediatric Training Centers, located respectively in Yaoundé, Bamenda, Buea and Douala. In collaboration with the EGPAF HQ technical team and the in-country EGPAF representative, each Pediatric Training Center Site Coordinator will be responsible for the start-up of their specific training center and maintaining the quality of the practicum trainings. All four Site Coordinators will be supervised by the Training Center Program Manager.
The Site Coordinator for each site will regularly interface with facility staff and should be well versed in the functioning of the Cameroonian health system. Each Site Coordinator will be responsible for assisting with the set up and operationalization of his/her respective training center, including implementing selection criteria for participants, the mentorship accreditation procedure and delivery model, and the training flow for the practicum (all developed by the training center program manager). Each Site Coordinator will be accountable for the technical integrity of the trainings provided within his/her respective center.
CONSULTANT DELIVERABLES
MINIMUM REQUIREMENTS
PREFERRED QUALIFICATIONS
FOUNDATION RESPONSIBILITIES
The Consultant will have an identified counterpart at EGPAF HQ for all activities. EGPAF assumes ultimate responsibility for submitting all documents and deliverables to CDC. EGPAF HQ will directly liaise with CDC Atlanta and provide direction and support to the Consultant in the implementation of all project-related activities. All deliverables will be submitted by the Consultant to EGPAF HQ for review and further dissemination.
LOGISTICS
Equipment and/or Materials Required
The Consultant will provide his/her own laptop and mobile phone for use on project-related activities. At its discretion, EGPAF may provide the Consultant with office space and access to internet and printing facilities. Otherwise, costs for internet and printing will be covered by EGPAF.
Specific Timeframe
Approximately one year through March 31, 2016, or until EGPAF’s registration in Cameroon is complete and the Consultant may apply for an employee position. The contract is renewable by mutual consent depending on availability of funding, through a written amendment.
Location of Work
Yaoundé, Bamenda, Buea or Douala, Cameroon (with frequent travel to district hospitals in Centre, NW, SW, and Littoral regions respectively within Cameroon)
KEY CONTRACT TERMS
The anticipated contract type is Time and Materials. The Foundation will reimburse all work-related telephone, internet, local transportation, travel within Cameroon, and miscellaneous materials expenses up to a specific ceiling.
In the financial proposal, the Consultant must propose a fixed daily rate, based on the assumption of 260 working days during the year. The Consultant is not responsible for outlining costs related to work-related telephone, internet, or local transportation costs within the assigned city; EGPAF will reimburse these costs up to a set threshold. The Consultant is also not responsible for outlining costs related to regional travel within Cameroon; EGPAF will separately reimburse the Consultant for the cost of air or ground travel, lodging, and per diem for travel outside the assigned city.
EGPAF will not reimburse Consultant for travel to Cameroon from another country; travel to the assigned city from another location within Cameroon; costs for obtaining a work permit or visa; housing/accommodation in the assigned city; or a daily per diem in the assigned city.
Unless stated otherwise in this RFP, the Consultant is responsible for providing equipment and/or supplies required to perform the services.
All deliverables provided to the Foundation must be furnished for the use of the Foundation without royalty or any additional fees.
“Materials” will include everything prepared by Consultant pursuant to this Contract, including without limitation, the Deliverables, reports, creative and other materials, manuals, studies, photographs, negatives and all other documents. All Materials developed under this Contract will be owned exclusively by the Foundation. Consultant will not use or allow the use of the Materials for any purpose other than Consultant’s performance of the Contract without the prior written consent of the Foundation.
The Consultant will be responsible for obtaining all applicable visas and/or work permits.
EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS
The Foundation will accept the proposal that presents the best value. Each proposal must:
Failure to comply with these submission requirements may result in non-consideration of your proposal. All proposals will be evaluated against the following Evaluation Criteria based on the relevant submission requirement(s).
Evaluation Criteria
Submission Requirements
Weight
Qualifications and past performance of Offeror
1. Cover letter
2. CV/Resume of Offeror
3. Current phone and email contact information for three (3) professional references from similar past projects
40%
Consultant’s proposed process and approach to meet project needs efficiently
4. A maximum 3-page written proposal in English explaining Offeror’s specific process and timeline for completion of activities and deliverables listed in this RFP
35%
Financial proposal
5. A brief financial proposal detailing the Offeror’s best offer for a daily rate, based on the assumption of 260 working days during the year, as stated in Key Contract Terms above
25%
Total
100%
PROPOSED RFP TIMELINE
17 March 2015 – Release of RFP
25 March 2015, 8:00am EDT / 14:00 GMT +1 – Deadline for submission of any contractual and/or technical inquiries to ccolbert@pedaids.org. No phone calls please.
27 March 2015 – Question and Answer Response Document posted on EGPAF website at http://www.pedaids.org/pages/contracting-opportunities.
5 April 2015, 5:00pm EDT / 22:00 GMT +1 – Completed proposals must be delivered electronically to ccolbert@pedaids.org
Week of 6 April 2015 – Proposals reviewed and interviews completed
Week of 13 April 2015 – Final decision announced and Offerors notified
On or around 20 April 2015 – Services begin
Please note it is our best intent to comply with the above timeline but unavoidable delays may occur.
ADDITIONAL INFORMATION
Any proposal not addressing each of the foregoing items could be considered non-responsive. Any exceptions to the requirements or terms of the RFP must be noted in the proposal. The Foundation reserves the right to consider any exceptions to the RFP to be non-responsive.
Late proposals will be rejected without being considered.
This RFP is not an offer to enter into agreement with any party, but rather a request to receive proposals from persons interested in providing the services outlined below. Such proposals shall be considered and treated by the Foundation as offers to enter into an agreement. The Foundation reserves the right to reject all proposals, in whole or in part, enter into negotiations with any party, and/or award multiple contracts.
The Foundation shall not be obligated for the payment of any sums whatsoever to any recipient of this RFP until and unless a written contract between the parties is executed.
Equal Opportunity Notice. The Elizabeth Glaser Pediatric AIDS Foundation is an Equal Employment Opportunity employer and represents that all qualified bidders will receive consideration without regard to race, color, religion, sex, or national origin.
Ethical Behavior. As a core value to help achieve our mission, the Foundation embraces a culture of honesty, integrity, and ethical business practices and expects its business partners to do the same. Specifically, our procurement processes are fair and open and allow all vendors/consultants equal opportunity to win our business. We will not tolerate fraud or corruption, including kickbacks, bribes, undisclosed familial or close personal relationships between vendors and Foundation employees, or other unethical practices. If you experience of suspect unethical behavior by a Foundation employee, please contact Doug Horner, Vice President, Awards, Compliance & International Operations, at dhorner[at]pedaids[dot]org or the Foundation’s Ethics Hotline at www.reportlineweb.com/PedAids/. Any vendor/consultant who attempts to engage, or engages, in corrupt practices with the Foundation will have their proposal disqualified and will not be solicited for future work.
"Sometimes in life there is that moment when it's possible to make a change for the better. This is one of those moments."
-Elizabeth Glaser
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 16 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
