Funded Traineeship: Administration Section

Job Description

Are you a young graduate interested in international relations? Are you curious to learn more about work of a diplomatic mission and how the EU Delegation represents EU interests and values in Brazil?

We offer:

A traineeship of up to 6 months within the Administration Section of the EU Delegation to Brazil, starting in November 2025.

Under the supervision and mentoring of a Trainee supervisor, this traineeship will provide a solid and meaningful professional and learning experience in a multicultural and international work environment.

Main tasks:

• Organize, archive and manage physical and digital documents;
• Support on the registration of the assets of the Delegation;
• Support in the control of the flow of correspondence and internal documents;
• Provide administrative support to the Human Resources area in recruitment, selection, and onboarding processes;
• Support in updating and maintaining databases, trackers, and spreadsheets (e.g. HR records, procurement logs, asset inventories)
• Assist in preparing the documents for call for tenders and procurement files;
• Contribute to organizing internal events, meetings, and training sessions (logistical and administrative support)
• General assistance to the Administration Section.

We look for:

Qualifications or special requirements:

• Very good knowledge of the Portuguese and English language, orally and in writing;
• Good organizational, analytical, and problem-solving skills;
• Strong command of Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and ability to work with databases/spreadsheets;
• Ability to work with accuracy, respect deadlines, and manage multiple tasks simultaneously;
• Discretion and reliability in handling sensitive or confidential information;
• Team spirit, flexibility, and willingness to learn;
• Knowledge of administration and already having worked in a diplomatic environment would be an asset;
• Experience in the area of inventory work would be an asset.

How to apply?

Candidates must apply to the e-mail address delegation-brazil-traineeship@eeas.europa.eu and send the following documents:

• A detailed standard Europass curriculum vitae (CV) https://europass.cedefop.europa.eu/ (CVs in other format will not be considered)
• a cover letter describing why you want to participate in a EU traineeship
• and an application form

Please mention in the subject of your e-mail: Funded Traineeship - Administration Section November 2025

Important information to read before applying

Before applying you are requested to examine the dedicated website as well as the general eligibility criteria for a paid traineeship (Article 8 of the Decision ADMIN(2017)28 – Paid traineeship).

Each selected trainee will receive a monthly grant to cover living expenses. All costs related to travels, visa, insurance, accommodation must be borne by the trainee.

Applications from non-eligible candidates will not be considered. After the evaluation of all applications, shortlisted candidates will be contacted and invited for an interview. Unsuccessful candidates will be notified by email. In case the selected candidates are not able to present the required documents, their application will be rejected.

The traineeships can only be offered in compliance with the local legislation as well as the legislation of the country of origin.

Citizens from EU Member states:

• must provide proof that they will be covered against the risk of a pandemic and the costs of repatriation;
• must hold a relevant entrance visa and / or temporary residence permit where applicable, based on the traineeship agreement, the duration of the traineeship, and in compliance with the local legislation.

The deadline for submitting applications is 12/10/2025.