Grant Manager

  • Posted on 17 June 2020
  • New York City, New York, United States
  • Closing on 17 July 2020
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Job Description

Grant Manager

Job Title: Grant Manager
Location: New York, NY

The Grant Manager provides support to the Senior Director, GC&C. S/he will be involved with donor funded grant and contract budget management, internal monitoring of expenses charged to IAVI’s current grants and contracts, preparation of external financial reports for our donors, and development of budgets for donor proposals and coordination with the budget and planning unit as needed. The majority of this work will require the ability to design, build, and test dynamic financial models in MS Excel.

• Assist the Senior Director, GC&C in the preparation of budget-related materials and supporting documents required for submission with grant proposals, funding renewals, financial reports, grant extension requests, work plans, reports, etc.
• The Grant Manager will perform as the lead individual responsible for the management and submission of the financial component of proposal requests. This includes the following responsibilities:
o Prepare proposal budget models
o Complete application forms
o Review solicitation requirements and summarize for presentation
o Prepare and maintain internal tracking checklists and timeline documents
• The Grant Manager will be responsible for the administration of awarded grants and contracts based on established portfolio including the following responsibilities:
o Maintain and update existing Excel models which serve as the basis for internal grant budgeting and actual cost tracking
o Utilize existing methodologies to regularly monitor spend against grants to ensure annual targets are met and ensure alignment with organizational forecast
o Prepare slides and help present various analyses / grant spend status to IAVI program staff
o Maintain IAVI’s Grants Management Intranet and IAVI Award Management Databases
o Ensure compliance with donor regulations and requirements; including reporting protocols, various donor reporting templates, donor approval policies and procedures, and award close-out procedures
o Preparation and finalization of all financial donor deliverables
• Lead the review and approval of expenses prior to their entry into the financial management system coordinating with other members of the grant management team. This requires an understanding of the overall grant management portfolio.
• Support the development of organizational-standardized process and tools to be used for financial grant management.
• Assist the Senior Director, GC&C in ad hoc financial analyses as required


• Bachelor’s Degree required; advanced degree desirable.
• Minimum of 5 years progressive work experience in challenging finance/management roles; particularly in pre- and post-award grants management.
• Minimum of 3-5-year experience in administering grants and contracts; experience with grants funded by NIH, USAID and other government agencies is highly desirable as well as grants funded by the Bill and Melinda Gates Foundation.
• Expert proficiency in Excel with knowledge of pivot tables, macros and complex formulas
• Excellent communication skills, including written and oral communication
• Strong organizational and time management skills
• Ability to perform well in a complex work environment and address numerous simultaneous requests effectively
• Demonstrated ability to deliver high-quality, accurate work within tight deadlines
• Ability to work independently as well as function as a team player
Work Environment and Physical Demands:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility to perform the essential functions of the position
• Hearing and speech sufficient to verbally communicate in person and on the telephone constantly (66-100%)
• Typical office environment
• Occasional travel off-site for team meetings with collaborators, as needed (up to 20%)
• Ability to travel to IAVI offices in New York
Other Duties:
• Perform other duties as assigned

About the Organization

IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions.
Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries.
IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology.
IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty.
Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products.
• Dedication to the Mission: We are committed to the translation of scientific discoveries into affordable, globally accessible public health solutions.
• Innovative Evolution: We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up
• Integrity: We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect
• Collaboration: We are committed to embracing diversity, the power of global teamwork and the belief that by working as one we can make a difference

Disclaimer: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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