Democratic Republic of Congo
Essential Job Duties/Scope of Work:
International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
The Grants and Communication Manager is responsible for ensuring compliance with general donor regulations, grant specific requirements and IMC policies and procedures. Additionally, this position will ensure that all information and data collected from the field is compiled, documented, analyzed and reported in a results-based and timely manner for International Medical Corps DRC mission internal purposes and as per donor requirements. The position is also responsible to develop high- quality communication products, highlighting IMC program activities for external audit.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive
- Under the supervision of the Country Director and in close collaboration with the M&E Coordinator, ensure timely compilation of program and project data to comply with internal, donor, and sector coordination reporting requirements by deadline;
- Work in tandem with the Country Director and technical program staff to support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool;
- Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status;
- Provide assistance in preparation of budgets and in the analysis and evaluation grant performance and budget burn rates in coordination with program and finance personnel
- Organize and participate in grant kick off and grant review meetings and provide advisory assistance to program staff
- Ensure tools and processes are adequate and in place for purpose to collect relevant quantitative and qualitative information required for reporting to a range of stakeholders;
- Maintain grants filing system for all DRC grants, including agreements, proposals, revisions, reports, etc
- Provide editing and quality assurance of all internal and external reports for review by the Management prior to dissemination;
- Conduct regular review, with project teams and HQ, of contract delivery and performance against indicators (project and contract indicators)
- Liaise with in-country, regional and headquarters on grant management activities, including ad hoc requests for information and updates
- Under the Supervision of the Country Director, develop, implement, and monitor a communication and visibility plan to facilitate better understanding among partners, donors, beneficiaries and host communities, media, the general public, and government stakeholders about IMC DR Congo mission as an organization including program achievements and progress.
- Assist in donor relations; participate in calls with IMC’s donors, represent the DRC mission at donor meetings as required; and communicate relevant priorities to donors and internal business development
- Act as the focal point for collecting and compiling information to produce internal/external communication materials highlighting the IMC’s contribution toward responding to crisis, ensuring the respect of organization ethics and code of conduct and standards are considered before all products are disseminated publicly;
- Provide high-quality editing of reports, text and any program and communication materials and products to the standard required for public dissemination;
- Maintain and update IMC DR Congo country profile documents, fact sheets, and presentations for external audiences;
- Ensure all IMC and donor visibility requirements and communications commitments are implemented;
- In coordination with the Country Director, liaise with IMC Communication Department at HQ as required.
- Ensure all staff know and integrate the IMC framework in all programs
- Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.
- Master’s degree in Social Sciences, Business Administration, International Development and/or in a relevant field of study.
- At least 3 years of experience with an humanitarian organization in grants management
- Experience of institutional donor policies, guidelines and strategies, especially OFDA and USAID, is essential
- Experience writing proposals and managing information related to large-scale emergency response and reporting to donors (OFDA, BPRM, DFID, ECHO, UNHCR, OCHA, etc.)
- Experience analyzing, and interpreting USG/EU/UN donor regulations and requirements;
- Demonstrated experience of working closely with support functions (finance and logistics) on activity and procurement planning
- Previous experience in francophone countries
- Demonstrates the ability to work cooperatively and effectively with others
- Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.
- Insight into health services, WASH, GBV and nutrition programming
- Ability to exercise sound judgment and make decisions independently
- Ability to meaningfully contribute to decision making processes
- Ability to effectively present information (both written and verbally) and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government
- Outstanding organizational and self-motivation skills;
- Takes responsibility for actions, decisions, and outcomes
- Demonstrated analytical, motivational, communication, project conceptualization and planning skills
- Strong leadership and communication skills, ability to lead and coordinate processes across a number of departments
- Excellent ability to handle multiple tasks in a fast paced and constantly changing environment;
- Works well in and promotes teamwork, comfortable in a multi-cultural environment
- Willingness and ability to travel extensively.
- Competent in MS Excel, Word, Power Point, and tools useful in information management and program report
- Fluency in English and functional knowledge in French is essential
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
About the Organization
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.