Grants Manager

Job Description

Grants Manager

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Grants & Contracts (GRACON) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Grants and Contracts department contributes to realizing this purpose by: • Supporting Pact’s vision and mission by providing innovative solutions within a compliance-oriented perspective. • Providing timely and accurate risk mitigation-focused support to the organization, with a special emphasis on successful program implementation throughout the business lifecycle for every activity, from pre-positioning, proposal development, prime award negotiation, and implementation through closeout. • Building internal capacity and champion effective knowledge management within our global community of grants and contracts practitioners.

Position Overview

Pact seeks an experienced Grants Manager for the Civil Society and Media Strengthened Together and Advancing in New Directions (CSM-STAND) global awards. CSM-STAND implements local, regional, and cross-regional approaches that foster independent civic forces, enhance civic engagement, and build vibrant, resilient, and more pluralistic democratic societies. CSM-STAND offers USAID Missions and operating units a flexible, worldwide platform for designing and implementing activities that advance civil society, media, and cross-sectoral objectives. CSM-STAND is implemented through two five-year Leader with Associates (LWA) Cooperative Agreements, delineated geographically: Africa & the Middle East and North Africa (MENA) and Asia, Europe, Eurasia (EE), Latin America & Caribbean (LAC).

The Grants Manager plays a key administrative, compliance, and contractual support role to CSM-STAND Associate Awards (AAs) and serves as the main liaison between USAID and the lead CSM-STAND implementing AA partners, concerning overall award administration and performance. This includes monitoring of the AA subawards, consolidating subaward financial reports and payments, submitting AA deliverables (quarterly, annual reports, MEL, etc.,) to USAID, and ensuring compliance with policies and procedures of USAID.

The Grants Manager will also provide overall operational support to other centrally managed global projects, as a member of Pact’s Grants and Contracts department in Washington DC. Utilizing Pact’s grant management guidance documents and templates, the Grants Manager will be a resource on donor regulations, policies, and procedures, and support Pact staff with relevant regulatory training as needed. The Grants Manager will report to Pact’s Director of Grants and Contracts, with a dotted line to the CSM-STAND Chief of Party.

Key Responsibilities

CSM-STAND Prime Award and Subaward Responsibilities (80%):

• Administration and management of CSM-STAND subawards from pre-award through post award and closeout, including pre-award risk assessments, drafting subawards, review of subaward financial reports, monitoring, and ensuring compliance with Pact and USAID policies and procedures
• Track and monitor subaward cost share under the CSM-STAND leader award and AAs.
• Use Pact’s subaward management system (Salesforce) and accounting system (Serenic Navigator) for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy.
• Reviews and approves subawards and procurements generated from country offices implementing AAs
• Provide support to country office grant staff implementing AAs
• Facilitates review and approval process of awards and modifications for AAs;
• Supports the CSM-STAND management team by providing operational support from pre-award stages through close-out of Associate Awards;
• Review and lead responses to USAID regarding grants, contracts, agreements, and other compliance requirements under CSM-STAND, including support for prior approval requests;
• Serves as a resource on donor regulations, policies, and procedures for the CSM-STAND management team and AA implementing teams.
• Maintain and update subaward budget trackers and provide budget analysis to the CSM-STAND management as requested;\
• Provides administration of centrally funded contracts, procurements, and consultants, including drafting and reviewing preauthorization letters
• Perform other duties as assigned.

Grants & Contracts Responsibilities (20%):

• Assists with reviews of agreements and modifications
• Supports subaward lifecycle, including reviews subaward packages and provides support to other Pact centrally funded subawards
• Performs monitoring of Pact centrally funded subawards, including review and approval of financial reports.
• Performs compliance reviews of project contracts, procurements, and grants issued in country offices
• Provides other operational support to global projects, as needed.
• Monitor applicable federal regulations for changes and updates to grants, contracts and agreements.
• Able to conduct hands-on desk side training for grantees.
• Provides project and support staff with relevant regulatory training
• Perform other duties as assigned.

Basic Requirements

• At least seven (7) years of experience in federal grant management with a Bachelor’s degree or at least five (5) years of experience with a Master’s, and at least four (4) of which these years include knowledge of USG grant regulations.
• Specific knowledge of USAID assistance regulations, specifically 2 CFR 200, 2 CFR 700, and 22 CFR 228.
• A demonstrated track record of successfully working with civil society organizations in a role administering or supporting the management of grants.
• Experience assessing subawardee risk through review financial statements, audits, and other documentation presented in a proposal or in support of a subaward.
• Experience drafting and managing performance-based subawards.
• Knowledge of grants administration, and ability to interpret grants-related governmental documents and accurately respond to them;

Preferred Qualifications

• Ability to independently track and manage multiple tasks and complete them quickly
• Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management.
• Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
• Good stakeholder relationship management, negotiation, and conflict-resolution skills.
• Advanced Excel skills and strong understanding of budgets.
• Strong attention to detail and accuracy in work outputs, including written communication

About the Organization

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 50-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.