Grants Officer

Job Description

Position

About the role

As a Grants Officer, you will be part of the Grants Management team and report to the Director, Grants Management. You will support our Spanish team (and likely another team) with their strategic grantmaking and ensuring their effectiveness and efficiency. You will ensure consistency of approach and compliance with the internal processes and serve as the liaison between the programmatic work, the Grantee partners, and other ECF central services teams, like the Legal, Risk & Compliance and Finance teams.

Key responsibilities

You will support programmes with their daily grantmaking activities:

• Carry-out due diligence reviews on new and existing grantees.
• Generate and monitor grant requests in FLUXX, ECF’s grant management system.
• Monitor budget and follow-up the grant contracting stage.
• Support the programmatic teams with their regranting budget planning and ensure reconciliation between planning budgets and the FLUXX system.
• Provide support to Grantee partners throughout the grant life cycle.
• Support with the administrative and financial review of grant reporting.
• Handle grant payments in close relation with the Finance team
• Monitor grant closing activities.
• Support teams with usage of core systems and tools.
• Other related administrative tasks related to the grant management process.

Requirements

Experience and competencies

• You have 3-4 years of experience in an administrative and financial role.
• You have a genuine interest in the ECF’s mission and values.
• You pride yourself in delivering high quality output within ambitious timeframes.
• You like to engage with various stakeholders, and you have a customer-oriented approach.
• You possess excellent collaborative skills, understanding the importance and value of teamwork, and you are also comfortable working autonomously.
• You have strong communication skills, with an excellent command of English and Spanish, enabling you to effectively interact with diverse teams and stakeholders. Knowledge of other languages are considered a strong added value.
• You are computer literate with good knowledge of the MS Office and excellent knowledge of Excel.
• You are comfortable working with new software.
• You have some experience in budget oversight and planning.
• Above all, you have a friendly and open personality.

Other information

What we offer

• The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• A flexible work environment and a space to develop and challenge yourself.
• Temporary contract of 9 months (Jan.-Sept.)

Location

Madrid, Spain

Candidates need to be in possession of a work permit for the work location in case applicable.

Start date

January 2026.

NOTE: This job has no deadline and is open until filled.