HR Operations Intern (Based in Beijing, China)

Job Description

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing Infrastructure for Tomorrow in Asia and beyond—infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 111 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled, and promotes regional connectivity. 

The Bank uses SAP SuccessFactors to manage personnel files for all staff. These files are essential for HR governance, compliance, employment history management, and audit readiness. 

In 2024/2025, HR Operations introduced a Personnel Files Portlet within each staff profile. However, many files remain incomplete or empty due to historical gaps. Documents exist in shared drives, archives, or email records, but have not been centrally uploaded. 

To ensure full compliance and proper record-keeping, HR Operations seeks an intern to complete, standardize, and organize all personnel files in SuccessFactors.

The objective of the internship is to ensure 100% completion of the Personnel Files Portlet for all active staff members by consolidating documents, uploading them into SuccessFactors, and enhancing file management standards.  

In terms of Key Responsibilities, the intern should: 

A. Personnel File Review & Audit 

• Review all personnel files and identify missing documents.
• Conduct a gap analysis using HR checklists. 

B. Document Retrieval & Consolidation 

Locate documents across HR shared drives, archives, emails, and legacy folders. 

Prepare files for uploading and organize them systematically.  

C. SuccessFactors Uploading 

Upload documents into the Personnel Files Portlet using categorization rules. 

Verify legibility, version, and completeness. 

Maintain a detailed upload log.  

D. Reporting 

Track weekly progress. 

Provide regular updates to the Senior HR Officer – Operations. 

Escalate issues or missing documents when needed.  

In terms of outputs, the below will be expected: 

• 100% Completion of personnel files for all active staff members.
• Final report summarizing achievements, challenges, and recommendation. 

• Currently enrolled in a Masters/MBA, preferably specialized in HR, Business Administration, Information Management, Public Administration, or related fields.
• Strong organization and document management skills.
• Attention to detail and accuracy.  
• High confidentiality and professionalism.
• Reliable, disciplined, and able to work independently.
• Motivated, proactive, and eager to learn.
• Great team player.
• Fluent in oral and written English. 

AIIB is committed to diversity, transparency, and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences, and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability, or sexual orientation.

Join in AIIB’s mission to promote sustainable infrastructure investments and to improve social and economic outcomes in Asia and beyond.

Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.

About the Organization

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond—infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 111 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.