Human Resources Manager (HRM) - HQ

Job Description

Role and Responsibilities

Leads the provision of Human Resources services to Medair Headquarters and centralised elements of Medair-wide recruitment activities. Contributes to the development and leadership of the HR Department who can attract and retain a workforce able to fully deliver Medair’s mission of relieving human suffering.

Project Overview

Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. Our headquarters teams are also responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.

Medair

Medair brings life-saving relief and recovery in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff is inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.

Starting Date

As soon as possible (ideally January 2013)

Contract Details

Open-ended contract, full time; minimum 2 years commitment expected

Workplace

Medair HQ, Ecublens, Lausanne, Switzerland

Key Activity Areas

Staff Management

• The Human Resources Manager (HRM) – HQ is responsible for defining and ensuring the effective application of Medair HR HQ policies and procedures to ensure that HQ staff are optimally recruited and managed. Is required to inform the HR Director (HRD) immediately if a situation is putting Medair reputation at risk.

HR Systems Development

• Contribute to the definition, development and implementation of HR best practices and legal requirements and to manage assigned HR projects. HRM to validate key decisions and actions with HR Director.
• After appropriate consultation will determinate necessary improvements of HR systems, procedures, tools to enhance HR delivery in relation to HQ staff and recruitment. To recommend changes of HQ policies to HRD, after consultation and in collaboration with team and other managers.
• To contribute to the development and management of the HR Departmental budget. Authority to grant and sign refunds / expenses falling under his / her responsibility and not exceeding established financial authority limits.

Staff Administration

• HRM – HQ is responsible to ensure accurate and timely payroll, to manage the employer’s legal and social obligations and is focal point and is responsible to provide a service to HQ staff on insurances, labour law, legal obligations etc.
• Oversees effective use of probation period or dismissal if necessary, in consultation with departmental line management, whenever needed. HRM - HQ to be consulted on key HQ staff management issues.

Staff Development

• To develop appropriate training and development strategies and plans designed to enhance staff performance and optimal mission delivery. To further develop and coordinate with Directors and Managers the preparation, career planning and induction process of HQ staff.

Staff Resourcing

• To oversee and further develop quality of overall recruitment and selection processes and outcomes.
• Liaising with International and National Recruitment Coordinators regarding marketing activities.
• To supervise candidate interviews, recommending or declining applicants during ROC and IRS placements.
• To oversee recruitment and management of HQ staff in collaboration with Managers/Directors of other departments.
• To oversee HQ workforce- and succession planning to ensure proactive thinking for recruitment and replacement.

Qualifications

• Skilled senior International HR practitioner with specialism in Swiss HR practice
• HR related degree / HR diploma (e.g. Brevet Federal) desirable
• Professional HR / business qualification

Languages

• Strong working knowledge of English (spoken and written)
• Strong working knowledge of French (spoken and written)
• Working knowledge of German (spoken and written) desirable

Experience / Competencies

• 3 years’ experience in a Swiss HR position
• Staff management and humanitarian experience desirable
• Project management skills, conflict resolution ability, negotiating and analytical skills all desirable
• Good administrative and organisational abilities
• At ease with written and oral communication
• Reliable, concerned for details, while able to see the big picture to prioritize tasks
• Good listening capacity; assertiveness and tact; good self-perception, considerate and supportive
• Intercultural sensitivity
• Dynamic, mature, optimistic, flexible and honest; resilient
• Able to prioritise own work and coach others to prioritise their own work
• Autonomy and readiness to take initiative and to solve problems, while considerate for the organisational responsibility
• Self-confident and decisive; servant hearted; mobiliser, strong drive; fundamentally mission-focused

Working Conditions

• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.
• Based in Medair Headquarters, Ecublens, near Lausanne, Switzerland.
• Willingness to travel as required.

About the Organization

Medair

Medair brings life-saving relief and rehabilitation in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff is inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.

Medair Standard HQ Working Requirements

• Committed Christian
• Commitment to the Medair values (faith, hope, accountability, integrity, dignity, compassion)
• Reflect the vision and values of Medair when interacting with team members and external contacts
• At least one year of professional experience in a relevant field (more experience preferred)
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written) for French-speaking roles
• Competent with MS Office Word, Excel, PowerPoint and Outlook
• Motivated by a spirit of service
• Solid team player

Benefits

• Salary commensurate with experience and pay-grade of the position
• Accident insurance and pension
• Travel expenses to country programmes (for staff who are required to make field visits)
• Annual leave
• Death and disability insurance
• The opportunity to work in a Christian organisation where your contributions make a difference for the world’s most vulnerable

Application Process

For more information on this and other positions, follow this web link: http://relief.medair.org/en/jobs/ and Apply for a Medair ROC, or Field or HQ (Switzerland) vacancy.

We request that you complete all applications on-line at www.medair.org. We will not review email applications. Only English-language applications and CV’s will be reviewed.

www.medair.org