Job Description
VACANCY ANNOUNCEMENT
LONG-TERM ASSIGNMENT
HUMAN RESOURCES SUPERVISOR
IBI International seeks a Human Resources Supervisor for a 14 month assignment for the USAID-GEMS Program in Liberia, West Africa.
Background: IBI International is implementing the USAID-funded Governance and Economic Management Support Program (GEMS), a five-year technical assistance program to improve performance through strengthening public sector capacity in Liberia. The HR Supervisor will coordinate, direct and supervise HR functions in the GEMS field office. He/she will ensure compliance with IBI policies and Liberian Labor Laws as they pertain to personnel matters.
This is a long term position for a Liberian national/resident.
Responsibilities:
The HR Supervisor will report to USAID-GEMS Deputy Chief of Party-Operations (DCOP-O) and will be responsible for the following tasks:
- Direct HR management through the development and enforcement of project procedures, personnel-related policies, and employment contracts.
- Serve an integral role in the local recruitment process: develop and/or edit job descriptions; identify qualified candidates; attend interviews; oversee the vetting process; assist in salary negotiations. Ensure that the hiring process is in compliance with Liberian Labor Law, IBI and USAID policies and procedures.
- Conduct orientation for all new staff, including new local hires and short-term and long-term international advisors.
- Facilitate approval of local staff contracts by the appropriate entities within the Government of Liberia.
- Liaise with legal counsel, as needed, to ensure compliance with Liberian Law.
- Process work, residence and re-entry permits for expatriates.
- Supervise the day-to-day work activities of the HR Assistant.
- Coordinate staff performance evaluation process.
- Ensure Project Accountant has accurate and up-to-date payroll information for all Liberian employees.
- Ensure project compliance with government social security scheme, group life and medical insurance policies.
- Serve as a focal point for the allocation and review of monthly scratch card distribution.
- Ensure a monthly update of USADI-GEMS CUG listing with the local telephone company and at the same time verify bills originating from the local telephone company.
- Ensure the timely enrollment of CCNs and Resident Hires into the local health insurance scheme.
- Serve as primary point of contact for local health insurance provider; liaise with provider, as necessary, to address staff concerns.
- Inform all newly hired CCNs of the local bank through which IBI International process staff salaries through direct deposit scheme, and where necessary, encourage all newly hired CCNs to open an account with this local bank.
- Maintain a complete and up-to-date record of personnel files. Respond to any staff queries regarding their personnel records.
- Track the accrual and use of GEMS personnel leave time for both local and international staff. Review, verify and approve leave request forms. Respond to queries regarding leave. Monitor personnel leave schedules, including usage of vacation hours, local and U.S. holidays/floating holidays, and sick leave.
- Address employee complaints and concerns. Mediate employee disputes.
- Enforce IBI Personnel Policy Manual and other policies.
- Other duties as requested by the GEMS DCOP-O.
Period of Performance: The estimated level of effort for this assignment is not to exceed more than 330 days, starting as soon as possible.
Location: Monrovia, Liberia
Required Qualifications:
- Master’s degree in Business Administration, Organizational Development, Human Resources or related field
- At least five (5) years of professional experience in administration, operations and human resources.
- Previous experience on USAID-funded projects highly preferred.
- Demonstrated ability to lead teams in the delivery of successful projects;
- Demonstrated ability to work with diverse stakeholders
- Proficiency with relevant computer software programs, especially with a firm understanding of MS Office Word, Excel and related systems and applications
- Excellent command of written and spoken English with good presentation skills
To Apply: Please see complete posting on our Careers Page at http://www.ibi-usa.com/job.html. Please include information about your availability in your application. IBI appreciates all applications, but only shortlisted candidates will be contacted. No phone calls please.
For full consideration, please apply by: March 25, 2015
For more information about IBI International, please visit www.ibi-usa.com.
IBI International is an equal opportunity employer.
