Human Resources Specialist, P-3, Phnom Penh, Cambodia
Purpose of the Position
Under the general guidance of the Chief of Operations, the incumbent manages the Human Resources (HR) function of a large country office. The incumbent provides supervision of the human resources staff in accordance with the HR strategy and work plan, aligned with the Country Programme Management Plan as well as the goals and strategic needs of the organization. In addition, the incumbent provides guidance in human resources that promotes a gender-balanced, multi-disciplinary team of professionals.
Key Expected Results
As head of the HR unit in the Cambodia Country Office, a large, complex country programme with 5 established zone offices, an annual budget of approximately US$23.5 million and a work force of over 160 staff members, the incumbent is responsible for all HR management and support activities as follows:
1. Recruitment, Selection and Placement
Support, implement and administer the effective and timely recruitment processes in the hiring, developing and retaining the best talents available to support the strategic human recourses needs of the office and the organization. Promote equity, transparency, and consistency in the selection and placement of staff.
Support the office’s human resources needs for national professional officers, general service, and temporary employees by implementing proper and expedient recruitment procedures. Ensure organizational human resources targets are met while ensuring the recruitment and retention of a diverse body of staff of the highest calibre.
Work to establish a targeted approach to recruit specialized talent, with particular focus on MTSP areas, to fill posts requiring specialized expertise, at the global, regional, or local level.
2. Policy Implementation and HR Administration
Establish and maintain equity, transparency and consistency in the interpretation, determination, implementation, and administration of HR policy, procedures and guidelines on all HR related matters applicable to the staff.
Ensure timely, equitable, transparent and systematic administration of all HR benefits, entitlements, contracts renewal and termination, performance management, promotions and other HR activities.
Identify opportunities for the country office to support UNICEF’s global HR priorities, campaigns and partnerships, and lead, advise or recommend new initiatives to adopt in the office.
In close coordination with the Regional Office and DHR, implement and administer the equitable, transparent and efficient GS job classification system in compliance with the established job classification policy, guidelines, procedures and related requirements.
3. Capacity Building and Career Development
Opportunities to develop and support capacity among country HR staff, other colleagues and other relevant partners are regularly identified and addressed as appropriate.
In coordination with the relevant partners, the Regional HR Development Committee and DHR, implement timely and effective staff learning and development programmes and briefing on career management to all staff in the office in order to strengthen their capacity building and advance career development planning.
Support and utilize a database on staff development activities and training contracts and take follow-up actions for processing of external collaborator contracts and implementation of planned training activities.
Determines training and learning needs in consultation with Chiefs of Sections and the HRDT in the office in order to identify organizational competency gaps and gender imbalances. Advises on staff learning/development, career development and coaching.
4. Strategic HR Planning and Management
Provide ongoing guidance, interpretation and technical support to the office management in the area of HR management. Provide accurate and sound technical analysis to the management and HR planning process in the office as it relates to budget planning, staffing, organization design, and change management.
Liaise with the HQ Divisions to support and contribute to corporate HR strategy formulation and local implementation; advise on the applicability of new strategy and guidelines to HR plans and activities. Provide feedback and make recommendations from a field perspective on the establishment and improvement of systems and internal controls, planning and change management and resolution of HR issues and problems.
5. Management Excellence in the Office
Promote management excellence in the office by ensuring accountability in HR and by demonstrating a high level of skills in the management of staff resources including staff selection (based on merit and the needs of the organization), staff counseling, systematic and equitable performance management, and staff development and learning activities.
Effectively manage the human and financial resources (budget planning, management and monitoring) of the office and ensure both are optimally utilized.
Monitor compliance with all HR systems and procedures and ensure management integrity and accountability with high quality standards in all activities in HR; ensure the implementation of agreed audit recommendations; advise on corrective measures to be taken and establish relevant internal controls.
6. Staff and Management Relationship Management
Monitor staff/management issues and support/advise management and staff as appropriate to improve the relations and resolve the issues. Provide administrative support to the staff-management bodies (JCC and Staff Association) in the capacity of HR focal point in the office.
7. Inter-agency Cooperation, Networking and Partnerships
Maintain effective and steady communication or working relations with UN agencies to seek harmonization. Support common strategies and approaches for enhancement of the HR reform within the UN Common system.
Collaborate with UN/UNICEF HR colleagues in the region, cooperate with partners in the locality, including Government and NGOs to identify and explore the “best practices” in HR area. Participate in the inter-agency coordination, conferences and other forums to improve HR planning, implementation, staff learning and development, recruitment, etc.
8. Emergency and Staff Security
In coordination with management and the staff, plan and ensure effective emergency preparedness and rapid responses in case of emergency.
Properly and promptly investigate and respond to emergencies affecting staff, including immediate actions, and if necessary, coordinate with UN agencies and other parties concerned, in accordance with the UN and UNICEF emergency and security policy and guidelines.
9. Emergency Preparedness and Response
Assists in monitoring and assessing the emergency preparedness plan including its validity for the current crisis, i.e., the security situation and immediate actions needed, the ability of the office to function, the funds that have been reallocated from existing sources, etc. Advises on adapting the emergency preparedness and response plan as necessary, with particular attention to gender issues that may be expected to intensify during emergencies.
Qualifications of Successful Candidates
Advanced University degree in Business Administration, with specialization in Human Resources Management, Social Sciences or Psychology.
Five years of relevant work experience.
Developing country work experience
Background/familiarity with emergency operations and staff security.
- Human resources management experience
- Performance management, benefits/compensation/classification/staff relations
- Organizational strategy, organizational culture/change management, HR planning and staffing
- Career Development, recruitment/selection/placement, Learning/training/staff development
Other areas desired:
- Understanding of UNICEF HR Vision, goals, strategies and initiatives,
- Understanding of staff welfare and rights of staff members
- Knowledge of emergency operations and security guidelines
Fluency in English and another UN language required.
Knowledge of the Khmer language is an asset.
Competencies of Successful Candidate
Communicates effectively to varied audiences, including during formal public speaking
Consistently achieves high-level results, managing and delivering projects on-time and on-budget
Creates and encourages a climate of team-working and collaboration in a multi-cultural environment
Analyses and integrates potentially conflicting numerical, verbal and other data from a number of sources
Adjusts team or department’s approach to embrace changing circumstances
Demonstrates, applies and shares expert technical knowledge across the organization
Creates organization-wide processes to help ensure that all adhere to procedures and policies
Translates strategic direction into plans and objectives
Has good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear
How to Apply:
If you want a challenging career while improving the lives of children around the world UNICEF, the leading children’s rights organization, would like to hear from you.
Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this vacancy, quoting E-VN-2012-000886. Applications must be received by 27 June 2012.
IMPORTANT: As part of your applicant online profile on the UNICEF site, please make sure your select “Release Profile” under Candidate Profile/Overview & Release.
Please note that only candidates who are under serious consideration will be contacted.
In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Well qualified candidates are strongly encouraged to apply.