Humanitarian Advisor

  • Mid-level, Full-time staff position
  • Posted on 10 November 2020
  • Washington, D.C., District of Columbia, United States
  • Closing on 10 March 2021
  • Current
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Job Description

Macfadden, now part of PAE, is seeking a Program Advisor to support the Office of Global Policy, Partnerships, Programs and Communications (G3PC) under the Humanitarian Assistance Support Contract (HASC) to the U.S. Agency for International Development, Bureau for Humanitarian Assistance (BHA).

The Program Advisor provides critical analysis on programming, grant-making and procurement regulations and interfaces regularly with Disaster Response Divisions. The Advisor will also work with other parts of the BHA Bureau, with the Office of General Counsel, and with the Office of Acquisition and Assistance (OAA) to ensure grant-making processes are functioning in an effective manner. The Advisor will also anticipate and draft documents and briefing memos on humanitarian issues for important meetings and events. The Program Advisor also provides critical analysis on humanitarian policy issues, works closely with high-ranking officials within the international community, and serves as a key source of information on humanitarian issues and humanitarian policy for the office. He/She will help plan organizational strategies and responses to humanitarian crises, actively work with members of UN delegations on U.S. positions on humanitarian issues, provide effective liaisons with the UN offices in Geneva, Rome and New York, and anticipate and prepare documents and briefing memos on humanitarian issues for important meetings and events. The assignment involves providing expert analytical and advisory support on humanitarian issues for the planning, development and execution of U.S. foreign policy within a broad and complex geographic or functional specialty area. The work requires applying a rigorous analytical approach to data and the Program Advisor will receive general guidance but will be expected to execute independent judgment and analysis.


Award Portfolio Management:

  • Draft all documentation to obtain timely award approval.
  • Review program reports to ensure that program objectives are achieved.
  • Support consistency in grant management process across partner agencies.

Award Guidelines and Regulations:

  • Promote uniform policies and procedures for relating to partner agencies on grant management.
  • Brief partner agencies, conduct trainings as directed and help disseminate information on OFDA grants guidelines.
  • Participate on Agency-wide working groups to ensure award consistency across all levels.
  • Develop expertise on the interagency agreement process.

External Relations:

  • Work with the relevant G3PC Division Directors to organize meetings and events.
  • Participate in discussions related to the work of the current emergency responses when requested.
  • Work with the G3PC Division Directors to coordinate visits of senior UN officials engaged in programmatic responses to ongoing humanitarian crises.

Policy Support:

  • Anticipate the needs of the organization regarding developments in the areas of humanitarian affairs and prepare analyses, briefings, documents and meetings as required.
  • Attend various NGO, UN, and other meetings and provide authoritative information and views to formulate humanitarian policies and coordinate strategies on policy issues.
  • Develop and maintain cooperative working relationships with other relevant USG offices and serve as an expert point of contact for these groups in the area of humanitarian affairs.
  • Work with counterparts in other donor organizations at the most senior levels to exchange information, establish meetings on specific donor issues, solicit publications, and collect information on training opportunities; coordinate these activities with relevant USAID officers.
  • Advise BHA/G3PC staff on issues regarding donations and requests for USG support and information sharing from private and public interest groups, including those formed on an ad hoc basis during disaster assistance operations.
  • Support the drafting, editing, and dissemination of written products, such as reports, fact sheets, and briefing documents, within BHA/G3PC.

Administrative and Other General Duties and Responsibilities:

  • Participate in the drafting of memoranda and briefing papers where input from the G3PC Office is required.
  • Assist in any follow-up actions regarding ongoing and current emergency programs.
  • Draft routine responses to partner or staff inquiries and participate in making recommendations to resolve issues, as appropriate.


The position requires a thorough understanding of the international humanitarian assistance environment, operations, related policies, regulations, and inter-relationships among the USG, donor and other international organizations. Detailed knowledge of humanitarian operations and partner programming – at country and at global level - is required.


  • Education: Bachelor’s degree / 8 years of experience, or Master’s degree / 6 years of experience.
  • Skills: Computer proficiency required to include strong applied knowledge MS Office Suite (Word, Outlook, Excel, PowerPoint, Access), as well as email and internet applications. Must be able to excel in a dynamic, fast-paced work environment and be able to effectively shift priorities and multi-task. The candidate must have excellent organizational skills and must be reliable.

Ability to obtain and maintain a US Government issued Secret clearance for the duration of your employment. One of the requirements for a US Government Secret clearance is US citizenship. Only applicants who currently hold an active Secret or higher-level security clearance or who are eligible to receive a Secret security clearance will be considered for this position.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

About the Organization

PAE is a leading provider of enduring support for the essential missions of the U.S. Government, its allied partners and international organizations. As it enters its 60th year of business, PAE’s current portfolio includes capabilities in critical facility infrastructure, aviation, logistics, training, range operations and national security solutions, to support some of the most meaningful and exciting missions in the world.

Today, the approximately 20,000 members of our global workforce perform with excellence and dedication in roughly 60 countries, on all seven continents, in some of the world's most challenging regions. We attribute our success to the quality of our work and the integrity and high ethical standards that define our business operations. PAE is headquartered in Arlington, Va.

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