IDEAL Program Coordinator

Job Description

Opportunity 

• Are you passionate about learning new things, solving problems, and serving others?
• Do you want to facilitate environmental change and improve the effectiveness of climate, environment, and development programs worldwide?  
• Do you want to help others have a positive impact on the environment?    

That’s where Environmental Incentives comes in.   

Purpose and Need  

Our team of committed and creative professionals is helping organizations achieve their goals as they tackle some of the most pressing problems of our time: the climate crisis and achieving system-wide change for the good of communities and the planet. It is a core pillar of EI’s work helping client teams achieve durable change for good.    

Environmental Incentives seeks to hire a Program Coordinator to join our growing company and to support USAID’s ability to plan and implement biodiversity conservation, natural climate solutions, and integrated programming. The Program Coordinator is a crucial member of the core management team of our portfolio. You will work directly with project leadership to provide coordination, administrative, and some technical support to EI’s implementation of work for clients and on internal initiatives. This may include, but is not limited to budgeting, contracting, recruiting, tracking, reporting, communications, and meeting support with various staff and teams. The Program Coordinator will also provide input to the development of client services and products, including contributing to draft agendas and documents, planning and facilitating meetings, and serving as a professional first point of contact for internal (and some client) communications.  

The successful candidate will effectively work across teams to solve problems, create efficiencies, and communicate effectively. This role adeptly takes on a variety of tasks while helping to perpetuate existing best practices and establish new systems and procedures when needed. 

One of the main contracts you will support is the Improving Design, Evidence, and Learning (IDEAL) activity. Under this activity, we are working with USAID’s Biodiversity and Natural Climate Solutions Divisions, as well as dozens of regional and in-country teams, to increase the effectiveness of environment programming by finding out what works, what doesn’t, and why.

About Environmental Incentives  

At Environmental Incentives, LLC (EI) our purpose is to create the conditions for human and natural communities to thrive. We do this by helping our partners improve the performance of conservation and development programs. Our clients trust us to design and support implementation of programs that (1) use evidence to develop effective strategies within complex systems, (2) center local stakeholder experiences and facilitate collective action, and (3) produce results that support learning about what works. Environmental Incentives is a certified B Corporation with offices located in Washington, DC, South Lake Tahoe, San Diego, Nairobi, and Lima (pending registration). Our remote staff and consultants are based in multiple states within the United States, and across five continents. 

Responsibilities   

• Maintains and improves filing and workflow systems and processes.  
• Helps project teams execute highly professional client and partner engagements.  
• Serves as an internal point of contact on administrative support and coordination, both across the team and with other teams in EI, including HR and Operations. 
• Maintains excellent communication within and across teams to support smooth program operations.  
• Manages production processes, trackers, and internal workflow. 
• Coordinates travel arrangements and expense reporting.
• Supports office management. 
• Provides meeting support, including coordinating logistics, preparing meeting materials, preparing minutes and actions, and/or coordinating follow-up.  
• Supports project-related procurement and works with outside vendors.

Qualifications 

Minimum Qualifications 

• Bachelor’s degree and 1+ years relevant experience, or equivalent combination of education and experience.
• Demonstrated administrative experience managing multiple tasks and strong time management.
• Experience providing technical and administrative support to multiple team members, consultants, clients, and stakeholder.

Preferred Qualifications 

• Experience with event planning, including meetings, webinars, and virtual meetings.
• Experience using quantitative analysis, statistical and mapping tools, online project workflows and data displays.
• Experience with managing and contributing to project communications, such as blogs.
• Experience in international development, USAID, or other donor experience.  
• Cross-cultural competence and experiences working, living, or studying in other countries.
• Proficiency in a second language would be a plus. 
• Training in a field relevant to international development, or project management certification.

Knowledge, Skills, and Abilities 

• Exceptional customer service skills.
• A problem-solving approach, and adaptability — especially flexibility in taking on the work at hand. 
• An eagerness to assist others, respond to needs quickly, and take on new responsibilities.
• Advanced knowledge of MS Office suite (particularly MS Word, Teams, PowerPoint, and Excel) and Google Suite (Gmail, Calendar Google Drive/File Stream, Sheets, Docs). Experience in Mural or a similar virtual meeting platform, or willingness to learn.
• Highly organized with excellent verbal and written communication skills, as well as strong facilitation and copy-editing skills. 
• Ability to set priorities and adjust according to changing team needs.
• Problem-solving orientation and growth mindset.
• Willingness to be available outside of regular office hours for international calls and other time-sensitive tasks.

Additional Requirements 

• Legally authorized to work in the United States with no restrictions. 
• Criminal background check required. 

BASE STATION AND COVID-19 POLICY

The position will be based in Washington, DC. Environmental Incentives has a hybrid work model in which employees are required to work in the office at least two days per week.  

Proof of full vaccination against Covid-19 or legally authorized exemption is required for all Environmental Incentives employees working in the United States, regardless of office location or remote work. Selected candidates will be required to provide proof of full vaccination before beginning employment with Environmental Incentives. Full vaccination is defined as 2 weeks after the final dose of the requisite vaccination.

COMPENSATION AND BENEFITS

The starting salary range for this position is $50,000-$55,000 per year.

Environmental Incentives also offers a competitive benefits package that includes:

• 100% employer-funded medical, dental, long-term and short-term disability, and life insurance for employees, and the option to enroll in supplemental life insurance.
• Highly competitive 401k contributions that start on day one of your employment. Did we mention we offer environmentally responsible investment options?
• Generous vacation, holiday, and sick time. You’ll also get paid time off opportunities each year to vote and volunteer at a charity of your choice!

How to Apply 

Please submit your application no later than November 30, 2023. On a rolling basis throughout the application period, we will review applications and contact qualified candidates for additional information.

ENVIRONMENTAL INCENTIVES IS AN EQUAL OPPORTUNITY EMPLOYER 

We are committed to developing an inclusive work environment for all employees, where diversity of thought, style, culture, and skill is valued in support of individual performance and potential, as well as our business goals and mission. We prohibit discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or and other characteristic protected by federal, state or local laws. 

Reasonable Accommodation:

Applicants with disabilities may contact Environmental Incentives coordinators via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources:

Patrice Gulledge

Human Resources Director

Phone: (202) 525-2450

E-mail: careers@enviroincentives.com

About the Organization

At Environmental Incentives, our purpose is to create the conditions for human and natural communities to thrive. We do this by helping our partners improve the performance of conservation and development programs. Our clients trust us to design and support implementation of programs that (1) use evidence to develop effective strategies within complex systems, (2) center local stakeholder experiences and facilitate collective action, and (3) produce results that support learning about what works. Environmental Incentives is a certified B Corporation with offices located in Washington, DC, South Lake Tahoe, San Diego, Nairobi, and Lima (pending registration). Our remote staff and consultants are based in multiple states within the United States, and across five continents.