JOB PURPOSE:
To be responsible for the overall management of the Programme Support Executives to enable effective and efficient programme support. Overseeing contract and project management systems for restricted contracts for the division by providing effective and reliable support. Supporting division to ensure that they follow process and procedure and meet organisational compliance requirement. Support the team to ensure they provide coordination and monitoring; financial coordination involving recharges; coordinate financial assistance to our contracts and projects; and ensure that all users within the division are able to access the systems training and support ongoing capacity building.
DIMENSIONS OF THE ROLE
• Systems and Programmatic support: ability to use contract/ project management systems, understanding GDPR requirements
• Collate information from a wide range of well-defined sources; analyses data and provide monthly reporting.
• Draws from a variety of information sources to resolving complex problems.
• Drive and support the development of improvements to the department’s services, resources, procedures, and systems.
• Management of significant processes, relationships and a team dynamic; forging collaborative relationship across the division and organisation.
• Working in collaboration with International Ops Division, Finance, and with the Engagement division to improve to across divisions communicates and collaboration
KEY RESPONSIBILITIES
• Nurture and grow a values-led and diverse team, ensuring that every individual plays a role in delivering Oxfam’s (OGB) strategy, vision, and cultural aspirations. This includes developing individual and team capabilities through pro-active performance management and supporting OGB to attract, motivate and grow our staff.
• Support with developing, collecting, analysing, and disseminating key metrics to help Oxfam GB understand the impact and performance of the Impact Division and ensure the Key Performance Indicators (KPIs) are maintained to support the division to achieve 85% at all times.
• Maintain and manage efficient and effective administrative, business systems and processes to support good programmes management, specifically linked to OPAL and CRIMSON. Ensure we as a division are always compliant.
• Work closely with CRIMSON AND OPAL systems team to support system changes as part of system improvement plan ensuring this supports the changing environment of the wider confederation.
• Coordinate and providing light project management and administrative support on specific projects within the division.
• Work with Programme Manager within International Operations to understand the needs of into Multi Country Programmes and provide support when needed.
• Work with Finance to ensure all projects have financial support to support good management practices.
• Work with our Finance Business Partner to ensure we have a well-maintained cost recovery system linked to staff workforce planning
• Create opportunities for support staff to learn new skills; enabling cross-train responsibilities across the division by coordination and intentionality linking it to staff development.
Experience, Knowledge & Competencies
Essential For this role, we have selected the most relevant feminist leadership practices which we will use for assessment purposes (which you can read more about here):
• Self-Awareness
• Mutual accountability
• Relationship building
In addition:
• Understanding of Systems , business processes
• Ability to work with a range of stakeholders
• Experience managing performance of others and helping people to develop, grow and achieve their potential, including increasing diversity and inclusion in teams and / or workplaces
• Ability to navigate the tension of competing principles and priorities
• Strong communication skills (written and verbal)
• Understanding of systems and processes that help with deployment of people to programmes
• Experience contract management and Finance
• Commitment to and ideally experience of embedding and continuously learning to embed a decolonial, safe, anti-racist, intersectional feminist and partner led approach in your work. At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as outlined above.
Desirable
• Experience of collective leadership, coordination and decision-making processes
• Experience working in country or regional offices of NGOs within the development sector to bring understanding of the complexities of implementing projects and programmes;
• Lived experiences with intersecting systems of oppression, with knowledge and experience of how power and privilege play out in the countries we work with, including the UK.
Closing Date: 23 September 2022
