Individual Consultant: In-Country Grants Officer – Mali

Job Description

The Position

In-Country Grants Officer – Mali

The In-Country Grants Officer is responsible for working flexibly and collegially in offering support to the Country Director, grants and programs staff as well as in processing grants and maintaining a grants database. S/he will oversee the grants monitoring and evaluation processes in the assigned country, and efficiently manages the flow of grants as per donor rules and regulations and in compliance with AGRA’s internal policies and processes, utilizing technology to achieve the set turnaround times.

Key Duties and Responsibilities:

• Manage day-to-day project and grants management of grantees within their portfolio.
• Create and maintain a grant tracking database through the AGRA management information system (AMIS) and other tools to monitor the flow of project proposals from the time full grant documentation is received in the grants unit to the time a grant award is issued, and the first payment is made.
• Identify grantees requiring technical assistance and provide relevant training on AGRA grants compliance and reporting requirements.
• Conduct pre-award due diligence for potential grantees, including organization capacity assessments.
• Ensure adherence to donor compliance requirements by grantees during the life of the grant post-grants issuance. Provide advice to the country leadership on grants compliance requirements.
• Provide grants portfolio performance reports to country leadership and suggest corrective actions on parameters such as commitment budget uptake, disbursement, burn rate, closures, and implementation of audit recommendations.
• Collaborate with country leadership and HQ regional grants officers in implementing systems, policies, and procedures related to grants administration in the designated country.
• Collaborate with program staff to analyze, revise, and formalize any necessary modifications and/or amendments to grants and contracts.
• Build the capability of AGRA grantees within priority countries through training and technical backstopping on M&E systems and tools as required.
• Advocate for compliance with donor and AGRA-specific regulations for grant-making and all applicable delegation of authority policies as they relate to signatory powers and thresholds.
• Track grant-making pipeline, Request for Concept Note processing, and Grants Agreement Letter issuance.
• Ensure complete and accurate expenditure support documentation is uploaded by grantees and AGRA to AMIS in compliance with MCF and other donors as appropriate.
• Organize grants charter reviews and compile grant materials for Grants Committee review.
• Deliver training to grantees and other In-Country users of grants tools and e-platforms such as AMIS, maintaining a log of problems and gathering information to contribute to continuous enhancement of the database.
• Conduct grantee monitoring and portfolio performance health checks.
• Prepare and conduct start-up orientation workshops for new awards and coordinate monthly/quarterly meetings with project staff to ensure grant contract clauses and all project-related requirements are complied with.

Key Qualifications and Experience Required:

• Bachelor’s degree in a commercial domain or equivalent experience in a related field.
• Computer proficiency in Word, Excel, Outlook, Internet search skills, PowerPoint, and the ability to learn new applications quickly.
• Working knowledge of key donor agencies, including MCF, USAID, The Rockefeller Foundation, and Bill & Melinda Gates Foundation.
• Fluency in English and French, with experience in a grant-making environment.

If you believe you are the right candidate for this position, kindly submit your application with a detailed CV in English and French (including your e-mail and telephone contacts) to recruit@agra.org. Please quote the job reference number in the subject line of the application e-mail.

Applications must be received on or before 24th January 2025. Only shortlisted candidates will be contacted, and candidates who submitted their CVs earlier need not apply.

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