Intern – Office of the Programmes Department

Job Description

Overview & Responsibilities

The IDLO Department of Programmes is the central management and coordinating function for programme development, delivery and capacity development. It is responsible for the implementation of IDLO’s global programme portfolio for field and non-field locations in line with the institutional strategy.

The Office of the Programmes Department (OPD) is an essential enabler for departmental coordination, knowledge management and learning. It proposes and consolidates procedures and policies to support programme implementation, organizes internal progress reporting, and builds institutional awareness about programme activities.

Under the supervision of the Programme Support Manager the intern will perform the following duties that fall within the Office of the Programmes Department:

Administrative and logistics support to the Programmes Department:

• Assist with proofreading, editing and formatting departmental documentation, including internal and external reporting, notes and communications;
• Assist in the uploading and maintenance of the departmental Notes to File repository and other departmental document repositories;
• Assist with institutional SPPU initiatives, incl. programmes PACC calendar updates and coordination of memberships to SPPU Clusters;

Information management within the Programmes Department and with Country Offices:

• Support in the input of Programme data into SharePoint and Intranet; Participate in the archiving and organization of programme-related data and materials;
• Perform other appropriate duties as required by the supervisor.

Job Requirements

Education and Experience:

• A degree in Law, International Relations, Development Studies, Political Science or other relevant field.
• Relevant work experience in programme or project management, research or broad development work.

Languages:

• Fluent oral and professional writing skills in English a must.

Required competencies:

• Good team player, positive attitude, flexible mind, comfortable working in a fast-paced, multi-cultural environment.
• Excellent interpersonal and communication skills.
• Ability to work constructively with internal and external stakeholders.
• Ability to respond timely to queries and provide feedback.
• Ability to work proactively and independently and doing so in a well-organized manner and exercising sound judgment.
• Analytical and problem-solving skills.
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.
• Strong analytical skills.

Terms & Conditions

IDLO provides all full-time interns with a monthly stipend of €600. Internships are offered for 3 months and are renewable up to a maximum of 6 months. Full-time placements (5 days a week) are strongly preferred. Applicants available for less than 5 days a week will not be considered.

Applications will be screened on a rolling basis; a qualified applicant might be recruited before the deadline. In the interest of making most effective use of resources, only the short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates.

IDLO is committed to achieving 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application Deadline: February 8,2025.

Deadline: 8 Feb 2025

About the Organization

Intergovernmental organization established in 1983. Has 18 Member States and focuses on the promotion of the Rule of Law and Good Governance by addressing the institutional, structural and legal preconditions for peace and poverty reduction. Addresses the areas of judicial reform; post-conflict justice and the establishment of rule of law in post-conflict societies; good governance; legal systems that enhance and protect essential rights; public international trade and intellectual property law; business, commercial and financial law. Disseminates knowledge through its Distance Learning and Research Center (DLRC); online library; international training and technical assistance; post-conflict preparedness and assistance; global network for development through law; strategic partnerships; and its International Advisory Committee (IAC). Has regional offices in Sydney (Australia) and Cairo (Egypt). Has Project Offices in Kabul (Afghanistan), Aceh (Indonesia) and Bishkek (Kyrygz Republic). IDLO has established legally-constituted Alumni Associations in 41 countries around the world. These Associations promote individual security and development through their own training and technical assistance programs, complementing at the national level what IDLO does internationally.