Internship: Protocol

Job Description

Job Description (Roles and Responsibilities)

Main purpose of job:

We are looking for an enthusiastic and fast-learning Intern to join and support the team with day-to-day administrative tasks based at the British Ambassador’s Residence and working with the Head of Protocol of the Residence, providing high standards of customer service to the British Ambassador.

This is a great opportunity for somebody early in their career to get an insight into, and experience of, a wide range of administrative, protocol and management tasks in an international environment, and working directly in the British Ambassador’s team.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, all of which enhances our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Roles and responsibilities:

The Protocol Intern will work with the Head of Protocol, helping with a wide variety of tasks and projects and getting experience of the range of administrative and corporate support. The position requires to work closely with the British Ambassador.

Duties are likely to include:

• General administrative assistance for the Head of Protocol/Residence.
• Support for planning and organising events for the British Ambassador and the Residence.
• Researching suppliers and products, assisting in procurement.
• Assisting the Head of Protocol/Residence with local and international purchases and financial administration.
• Liaison with and supervising of suppliers.
• Filing and keeping key information lists updated.
• Supporting the Head of Protocol/Residence in health and safety or estates projects.
• Stepping in to help cover staff vacations.
• Other duties as required by the Head of Protocol/Residence.

This is a varied role, with the opportunity to get experience in an unusually broad mix of areas of administrative support in a high-profile diplomatic setting working directly with the British Ambassador. An excellent suite of online training is available and the job-holder is expected to commit to personal learning and development as part of the role.

The Embassy’s working language is English.

Essential qualifications, skills and experience

Essential:

• Currently studying or recently graduated from a Bachelor’s degree in a relevant subject, such as Business Administration, Hospitality Management, International Business or similar.

• Excellent knowledge of the Microsoft Office Suite (Word, Excel, Power Point, Outlook, Internet) and MS Teams.

• Excellent interpersonal skills with a strong customer focus.

• Ability to work at pace to tight deadlines.

• Excellent organizational and time management skills.

• Excellent communication skills and working as part of a team.

• Attention to detail.

Language requirements:

Language: Written and spoken English and Spanish

Level of language required: Fluent in both languages

Desirable qualifications, skills and experience

Desirable:

• Experience in hospitality management and/or budgeting.

Required behaviours Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together

Application deadline

8 October 2023