Junior Project Officer

Job Description

The International Centre for Migration Policy Development (ICMPD), an international organisation with its headquarters in Vienna, Austria, is looking for qualified candidates to fill the above-mentioned position.

The overall objective of the MMD project is to maximise the development potential of migration and mobility within Africa and between Africa and EU and to provide comprehensive responses to migration and mobility in full respect of human rights. Specific objectives of the project are:

• To improve the governance of migration and mobility within Africa and between Africa and the EU by providing the partners with an open framework for consultation, coordination and cooperation and enhance the protection of migrants’ rights;
• To build shared and clearer common understanding of an integrated approach towards migration and mobility;
• To create a comprehensive and inclusive approach on migration and mobility, involving all key stakeholders, including civil society organisations;
• To operationalise the migration dialogue through the launch of pilot projects and flagship initiatives.

The MMD project is divided in three interrelated components:
1) The Africa-EU dialogue and cooperation on migration and mobility, which entails (a) the Continental Dialogue; (b) the Rabat Process, and (c) the Khartoum Process;
2) A demand-driven needs-based facility to enhance inter and intra-continental cooperation on migration and mobility;
3) Transition of the Africa-Europe Diaspora Development Platform (ADEPT).

The vacancy specifically aims to recruit a Junior Project Officer in support of the Khartoum Process. Under the general supervision of the Project Manager of the Khartoum Process, and in cooperation with the whole MMD team, the successful candidate will carry out the tasks outlined below.

Duties and Responsibilities
The incumbent will perform the following tasks:

• Monitor developments in the EU-African relations on migration issues relevant for the Khartoum Process and the MMD; gather data and information on migrationrelated activities relevant to/in the framework of the Khartoum Process;
• Support the implementation of day-to-day activities within the Project and assist with administrative/logistical tasks in line with internal procedures and processes;
• Support the Khartoum Process team in the operationalisation of the dialogue, also through the implementation of the Short Term Technical Assistance (STA) and other possible pilot initiatives;
• Ensure regular communication with stakeholders (partners, experts);
• Support the background research for the meetings and capacity building activities; assist in the preparation of substantive background papers, presentations, etc.;
• Contribute to the planning and organising of the thematic meetings, SC, SOMs, and other relevant meetings, in cooperation with the Project Assistant, including liaising with the participants and implementing partners to ensure quality of services, logistic overview, overseeing timely delivery of products to be presented at meetings, and on-site support for the event (preparation of the meeting folders, collection of presentations after the event, etc.);
• Contribute to the minute-taking during the project activities; contribute to the drafting of meeting conclusions, and reports;
• Contribute to the preparations of input for the project evaluation, if applicable;
• Carry out other related tasks as assigned by her/his supervisors.

Essential Qualifications
Education:

• Advanced university degree (Masters) in international relations, law, development studies, or migration studies.

Experience:

• A minimum of 1 year of relevant professional experience in the field of migration related issues;
• Experience in an international context;
• Experience in organization of international meetings and contracting of experts;

Knowledge, Skills and Abilities:

• Knowledge of international migration issues and EU migration policy as well as EU funding regulations;
• Proven analytical and drafting skills;
• Work experience in projects in the field of migration;
• Proven organisational skills, including managing conflicting priorities and working with tight deadlines, also in unfamiliar settings during the meetings outside of the HQ;
• Proven ability to work effectively with colleagues from different cultural and professional backgrounds as well as independently; ability to work under time pressure and adapt to changing political frameworks and requests by donors;
• Excellent communication and interpersonal skills, adaptability and flexibility;
• Willingness to travel, including outside of the EU;
• Perfect command of (verbal/written) English and proficiency in French; proficiency in a major EU language represents an asset;
• Experience with the implementation of project budgets and monitoring of expenditures;
• Proficiency in mainstream Microsoft applications, particularly Excel, Word, PowerPoint and Prezi including different presentation tools;
• Knowledge of and practical experience with the SAP represents a major asset;
• Knowledge of ICMPD rules and procedures represents an asset. ICMPD Core Values
• Commitment, integrity, partnership, respect, and innovation in actions and decisions.

Remuneration
ICMPD offers an attractive remuneration package, and participation in the ICMPD Provident Fund and Health Insurance Scheme. Additional benefits include six weeks’ annual leave and, where applicable, a dependency rate.

Application Procedure
Interested candidates are requested to submit their CV and motivation letter in English to Ms. Monica Zanette at monica.zanette@icmpd.org by the closing date specified above. Applications received after the published deadline will not be considered.

Only short-listed candidates will be contacted. Testing will be part of the recruitment process.

Contact
For enquiries and/or technical support, please contact ICMPD at recruitment@icmpd.org.

General Information
ICMPD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

ICMPD is committed to a policy of equal employment opportunity

About the Organization

The International Centre for Migration Policy Development (ICMPD) was founded in 1993, upon the initiative of Austria and Switzerland. The organisation was created to serve as a support mechanism for informal consultations, and to provide expertise and efficient services in the newly emerging landscape of multilateral co-operation on migration and asylum issues. ICMPD today is an international organisation with thirteen Member States (Austria, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Hungary, Poland, Portugal, Romania, Slovakia, Slovenia, Sweden and Switzerland), about 100 staff members, a mission in Brussels and regional offices and representatives throughout Europe, Northern Africa and the Middle East. ICMPD holds UN observer status. The purpose of ICMPD is to promote innovative, comprehensive and sustainable migration policies and to function as a service exchange mechanism for governments and organisations. ICMPD's working philosophy is based upon the conviction that the complexities of migration can only be met by working in partnership with governments, research institutes, international organisations and civil society and its organisations. This approach is reflected in ICMPD's working method, based on three interlinked pillars: • Intergovernmental dialogues: with the aim to foster governmental discussion and enhance inter-state dialogue in the current debate on international migration, ICMPD acts as Secretariat to the consultative Budapest Process (50 European and Eurasian states), as an implementing organisation for the Building Migration Partnership Process and for the Dialogue on Mediterranean Transit Migration which brings together European as well as Mediterranean Arab states. It supports the Africa-EU Partnership on Migration, Mobility and Employment (MME). • Capacity building: with the aim to contribute to a good migration governance and to strengthen national and regional capacities in order to deal with the current challenges in various fields of migration, ICMPD develops and organises training and capacity building programmes, facilitates international and interagency co-operation and supports governmental and administrative bodies in their institution building efforts and legal reforms in areas such as illegal migration and return, trafficking in human beings, border management and visa, asylum, migration and development, legal migration and integration. • Research and documentation: with the aim to facilitate co-operation and synergy within and beyond the research community and to respond to an increased demand for a more policy relevant research, ICMPD conducts policy orientated, empirical research using a comparative, interdisciplinary and international approach. The ICMPD library offers one of the largest collections of migration-specific literature in Austria. Together with a profound understanding of our partners' working, environment ICMPD provides cutting-edge expertise, sound and policy-oriented research, proficiency in establishing information exchange mechanisms, strong programme development and implementation skills and wide-ranging international networking capacities. As an international organisation with a strong European vocation, ICMPD‘s activities focus strongly on developments in Europe, in the EU and its institutions. These goals are reflected in the organisational structure of ICMPD with its four directorates: • General Affairs and Research: focusing on close and trustful relations to ICMPD member states and strategic partners. • Human and Financial Resources: including the guarantee of project monitoring and quality assurance • Eastern Dimension and Southern Dimension covering also the relevant regional processes and including six Competence Centres: Illegal Migration and Return; Trafficking in Human Beings; Border Management and Visa; Asylum; Migration and Development; Legal Migration and Integration. These competence centres reflect the expertise developed over many years at ICMPD and avail of highly qualified staff.