Junior Technician (Logistics)

Job Description

RESPONSIBILITIES
General Responsibilities

• Preparing and processing, in the Agency’s enterprise software (SAP), Sales and Services Orders (SOs), Service Notifications (SNs), Purchase Requests (PRs) or Purchase Orders (POs), as well as controlling their workflow and status, for supplies and services through commercial procurement and US Foreign Military Sales (FMS) procedures.
• Ensuring the correctness of the requisition/repair status information provided to customers.
• Reviewing inventory levels for stockage items and ensuring the accuracy of inventory and materiel master data.
• Monitoring the inventory levels and parts consumption of NATO-Furnished Property (NFP) at contractors, and taking action as required.
• Processing Discrepancy Reports (DRs), customer complaints and warranty claims.
• Evaluating contractor performance and technical reports.
• Assisting in recommending improvements to supply and maintenance procedures.
• Assisting in reviewing the buy recommendations resulting from Material Requirements Planning (MRP) runs.
• Preparing equipment disposal and write-off transactions.
• Reviewing contractors’ invoices and supporting documents for compliance with contractual, logistic and technical requirements prior to certification.
• Initiating customer billing for nationally funded supplies and services, and verifying billing details prior to release of invoices to customers.
• Coordinating with the Engineering and Technical Support experts in the Programme Office and/or System Managers on matters pertaining to item identification, configuration, reliability and maintainability.
• Liaising with the Transportation and Warehousing Division (LS) and the Southern Operational Centre (SOC) on matters of stockage, materiel movement, transportation and disposal requests.
• Preparing correspondence, presentations, reports, database queries and statistics as required using modern office automation equipment and software.
• Attending meetings and working groups within NSPA as required.
• Executing other related tasks as required in peacetime and any other appropriate tasks assigned in times of crisis or war.
• In the event of crisis or war the incumbent will, subject to the agreement of his/her national authorities, remain in the service of the Agency.

Specific Responsibilities

• Processing supply and maintenance requirements.
• Assisting in the execution of studies and researches on logistics subjects, such as inventory-management, multi-echelon inventory situations, stock purification, integrated logistics concepts, etc

QUALIFICATIONS
General Qualifications

• Complete secondary school or equivalent education.
• Experience in logistic techniques normally acquired as a Senior Clerk after three to five years in the Agency or in a similar organisation.
• Ability and willingness to work in multi-functional teams.
• Knowledge of information systems at end-user level with experience in using personal computers and software packages.

Specific Qualifications

• Knowledge of the Agency’s enterprise software (SAP) would be an asset.
• Willingness to be trained and ability/motivation to learn on-going processes and methods developed by the Programme Office and the Agency.

LANGUAGE QUALIFICATIONS

• NATO’s two official languages are English and French. The work of this post is mainly conducted in English, therefore fluency in that language is essential and working knowledge of French is desirable.

Duty location: Capellen, Luxembourg

Deadline: SEPTEMBER 18, 2022

About the Organization

NATO essential purpose is to safeguard the freedom and security of all its members by political and military means in accordance with the North Atlantic Treaty and the principles of the United Nations Charter. the fundamental principle underpinning the Alliance is a common commitment to mutual cooperation among the meber states, based on the indivisibility of their security. NATO is non profit organisation sustained by the various Countries members. In the organisation the Financial activity is to advise the Commander on any financial related activity. Develops and executes financial, budgetary, accounting, treasury, audit and procurement policies and procedures. Develops Medium Term Financial Plans and coordinates prioritisation processes for the Commander.