Logistics and Administrative Assistant USAID/Kenya and East Africa Development Outreach and Communications Support Program

Job Description

Logistics and Administrative Assistant

USAID/Kenya and East Africa Development Outreach and Communications Support Program

Project Summary:

The Kenya and East Africa Development Outreach and Communications Support Program provides communication, outreach, and strategic planning services to the USAID/Kenya and East Africa (KEA) and USAID/Somalia Mission. Through a four-year period of performance, the program supports day-to-day media communications and outreach activities, as well as the development of a mission-wide Communications Strategy.

**Please note: Only Kenyan citizens are eligible for this position.**

Position Summary:

The Logistics and Administrative Assistant supports the finance, operations and technical teams and will perform administrative duties, including coverage for reception, as requested.

Responsibilities:

• Work closely with the Finance and Operations Manager to provide operational support to all project activities.
• Support financial needs by processing payments, preparing tax forms, and scanning financial documents in a timely manner.
• Maintain office and purchase order files and databases.
• Support procurement actions of office supplies and materials to ensure an adequate supply (paper, toner, stationary etc.) for the day-to-day running of the office.
• Ensure asset inventory control and management and facilities management.
• Assist in arranging transportation and coordinating all MSI field visits for both long- and short-term staff, including booking of venues for accommodation, meals, conference facilities, and other related services.
• Regularly communicate with vendors regarding project needs, reservations, follow up requests, and other communications.
• Assist staff with overflow work including word processing, data entry and internet research tasks.
• Serve as the Security Focal Point for the Nairobi office, including ensuring MSI security procedures and protocols are adhered to and liaise with the security company.
• Welcome and attend to all office guests.
• Other duties as determined by project needs.

Qualifications:

• A minimum of high school diploma, Bachelor’s degree preferred.
• A minimum of two (2) years of professional experience in support of office and/or event management.
• Skills in supporting record keeping and accounting.
• Ability to work within a team and multitask.
• Fluency in English .

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

About the Organization

Company Profile:

MSI, a Tetra Tech Company, is a Washington, D.C. metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI has implemented projects in 90 countries around the world such as Jordan, Kenya, Indonesia, Syria, Pakistan, Afghanistan, Ukraine, Colombia and Mexico. As one of the leading companies in our field, MSI has partnered with organizations across all sectors of international development to support clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the United Nations Development Program to national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.