Job Description
About MMC
The MMC is a leading source for independent and high-quality data, information, research and analysis on mixed migration. Through the provision of credible evidence and expertise on mixed migration, the MMC aims to support agencies, policy makers and practitioners to make well-informed decisions, to positively impact global and regional migration policies, to contribute to protection and assistance responses for people on the move and to stimulate forward thinking in the sector responding to mixed migration. The MMC’s overarching focus is on human rights, protection and assistance.
MMC is part of and governed by Danish Refugee Council. While its institutional link to DRC ensures MMC’s work is grounded in operational reality, it acts as an independent source of data, research, analysis and policy development on mixed migration for policy makers, practitioners.
Overall purpose of the role
The Programme Support Intern will support the Mixed Migration Centre - East and Southern Africa with day-to-day administrative, programme, and grant management tasks. The intern will gain exposure to financial tracking, reporting, budgeting, supply chain, and procurement processes. This role provides an opportunity to learn about project and grant management in a humanitarian context, with a focus on supporting refugees and migrants.
Key responsibilities
Programme Support and Grant Management
- Assist the Regional Head of MMC and 4Mi Manager with preparing inputs for proposal budgets and ensuring correct templates are used.
- Help review donor guidelines and policies and prepare simple compliance checklists.
- Support record-keeping and filing of donor contracts and grant-related documents.
- Assist with tracking reporting timelines and maintaining the Rolling Action Plan (RAP).
- Support in documenting instalments received and compiling financial/contractual information.
- Other tasks as may be assigned.
Financial, Reporting and Budgeting Support
- Assist in preparing supporting documents for donor and internal financial reports.
- Support with printing, filing, and organizing financial vouchers and related documentation.
- Assist in preparing materials for Budget Follow-Up (BFU) meetings.
- Support the review of project expenses monthly/quarterly to identify any re-bookings or re-postings as per the different budgets and budget lines.
- Provide administrative support in processing payments for vendors and consultants.
Supply Chain and Procurement
- Support the procurement process by preparing requisition requests and following up on deliveries with the Supply Chain team.
- Assist with preparing simple procurement documentation (e.g. Note for Files, templates for consultancy contracts).
- Help liaise with suppliers and consultants for administrative follow-up, including invoicing and payments.
- Support recruitment and contracting processes for consultants by helping with documentation and filing.
Experience and technical competencies:
- Recent graduate in Business Administration, Finance, Project Management, International Relations, or a related field.
- Strong interest in humanitarian work, particularly in issues related to refugees and mixed migration.
- Good organizational and time management skills with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
Learning Opportunities
- Hands-on experience in programme and grant management processes within an INGO setting.
- Exposure to donor compliance, budgeting, and financial reporting.
- Practical understanding of supply chain and procurement procedures.
- Mentorship and on-the-job learning from experienced programme and support staff
- Ability to work in a multicultural environment with respect for diversity
Conditions
Contract: 4 months Contract with possibility of extension, subject to funding and performance.
Stipend and other conditions are offered in accordance with DRC’s Terms of Employment for Interns.
Duty station: Nairobi
Availability: ASAP
Reporting Line: 4Mi Project Manager
Application and CV
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our website.
Please submit your application and CV in English no later than 14 October 2025.
