Job Description
Programme Background
The Justice System Support Programme (JSSP) aims to support the Government of Pakistan’s rule of law reforms and improved criminal justice system performance. The programme is being managed by the UK’s Department for International Development as part of its Pakistan Rule of Law (RoL) Programme 2016-20. The expected outcome of the programme is increased public confidence and trust in the rule of law.
Context
JSSP supports various RoL actors to improve service delivery. The project is based in two provinces – Punjab and Khyber Pakhtunkhwa (KP) – with the central leadership being based in Islamabad. Each province has a team delivering work across numerous outputs under the guidance of a Provincial Team Leader (PTL), the Deputy Provincial Team Leader (DPTL) and Provincial Project Manager (PM).
The Monitoring and Evaluation (M&E) Team, under the Senior M&E adviser who is national lead for M&E on JSSP, will work across the Federal, Punjab and KP workstreams to provide focused M&E support to JSSP to establish accurate baselines and data collection processes, ensure that programme implementation at the local level is on track to meet the agreed logical framework targets, and report results to the JSSP Team, Government Counterparts and British High Commission.
Location
JSSP’s M&E Associate will be located in Lahore, supporting the provincial JSSP teams in monitoring and evaluating key programmatic activities.
Line Management
The M&E Associate reports to and works under the supervision of the Senior M&E Adviser, and in close coordination with the Senior Programme Manager, Team Leader (TL), Technical Director (TD), other Senior Technical Advisers (STA) and the PM.
Expected Areas of Support
The M&E Associate is expected to support the following tasks:
- Supporting the Senior M&E Adviser and provincial teams to agree on key KPIs to track programme metrics (e.g. compliance of front-line rule of law officers with improved investigative, prosecutorial and adjudicate standards).
- Guiding the team in monitoring progress against these agreed KPIs by finding reliable sources of data for those indicators, and efficient and reliable data collection mechanisms.
- Close coordination with the Roadmap Delivery Units (DU) in collecting and utilising data to track and report progress on key metrics from the Provincial Rule of Law Roadmap and facilitating the respective DUs in reflecting successes and lessons emerging from the implementation of JSSP’s reform agenda in RoL stocktake presentations/briefs.
- Ensuring that all data collection and analysis conducted by both JSSP and the DU give due attention and consideration to the experiences of vulnerable groups (including women).
- Working with provincial teams to verify the quality of data, resolve inconsistencies or inadequacies in the data, and aggregate it into professional reports structured according to the JSSP’s Results Framework as agreed with the BHC.
- Playing a key role in progress reviews in which quantitative results are presented and assessed against qualitative analyses of counterpart priorities and commitment, and external factors in order to learn lessons, improve methodologies and refine theories of change.
- Assisting the Senior M&E Adviser to capture those lessons, disseminate them to the team, and ensure they are incorporated into the programme’s approach.
- Supporting the Senior M&E Adviser to design plans for strengthening the capacity of their counterpart institutions for data collection, verification, and analysis and to implement those plans over the duration of the programme.
- Supporting any new/urgent technical assistance requests from the client that require designing and rolling out field activities in JSSP’s select districts (or adjoining districts)
- Maintaining an open channel of communication with the JSSP Senior Programme Leadership to flag key successes challenges and lessons (as and when they emerge from the field) over the course of implementing the annual work plans.
- Supporting the management and provision of data and insights from JSSP’s work in select districts to inform reports and presentations for internal and external evaluations of JSSP’s performance (e.g. CSSF Annual Reviews).
- Reporting data and findings from data analysis in appropriate, dynamic and engaging formats, that clearly and compellingly portray JSSP programme results.
- Preparing plans to support any evaluations (internal or external) such as workshops and training in JSSP’s select districts.
- Supporting learning and knowledge management activities
Over the course of this assignment, these terms of reference may evolve, which could require the M&E Associate to adapt the scope of work and be flexible in the delivery of said work.
Skills and Qualifications Required
Experience and Skills
- Minimum 2-3 years’ experience of managing/working in a monitoring and evaluation team for a donor-funded reform programme.
- Demonstrated experience of working with mid-size teams for a donor-funded programme in a major reform sector in Pakistan (e.g. education, health, rule of law, governance).
- Ability to research using primary and secondary evidence, visit field locations, engage with a variety of clients (strategic/operational) and produce high-quality written work (evidenced by written samples).
- Solid understanding of issues in collecting and analysing quantitative and qualitative data (preferably in the Rule of Law sector)
- Proven ability to represent donor-funded reform programmes in internal and external evaluations (preferably familiar with the DFID/CSSF Annual Review process)
- Proven ability to engage with and effectively deconstruct complex concepts, and adopt clear, open communication with a variety of clients including government personnel, donor representatives and external evaluators
- High-level of proficiency in the use of statistical software (e.g. R, SPSS, Stata) and Microsoft Excel
- Ability to travel to (and stay in) field locations on an occasional basis, and to work flexible hours when required
- Strong interpersonal skills and ability to build a strong, trusting and productive working relationship with both clients and colleagues.
Values and Obligations
All members of the JSSP team are expected to adhere to the following values and obligations:
- At all times working collaboratively and openly with other members of the JSSP team, proactively providing guidance, advice and sharing experiences in order to solve problems, overcome challenges and manage risks together.
- Free and open sharing of information gained from government counterparts, DFID/FCO or other international projects with other members of the team.
- Respect for the confidentiality of the JSSP team’s discussions, assessments, decisions and plans or agreements with DFID; sharing information with external parties only when authorised to do so by the Team Leader or Deputy Team Leader.
- Taking collective responsibility for implementing decisions taken collectively by JSSP leadership and communicating them to counterparts or other external parties.
- Ensuring they have an accurate understanding of policies and decisions made by DFID and the British High Commission that relate to the JSSP, and respecting and adhering to those policies.
- Complying with the channels set out by ASI for all communications with DFID or the British High Commission through the JSSP’s leadership structure.
- Careful coordination with other team members of communications and meetings with government counterparts to ensure coherence of technical advice and as efficient use of counterparts’ time as possible.
- Constant monitoring of risks to the delivery of JSSP’s activities and achievement of objectives, as well as the reputation of the JSSP and British Government, and swift referral of those risks to the Provincial Team Leader and Senior Project Manager.
- Advisers are obliged to identify and report human rights abuses known and rumoured to have taken place connected with or undertaken by our counterparts. In the event that advisors gain information about any such abuses, they should report the matter in line with the procedure contained in the JSSP Human Rights Assessment and Framework document.
- Professional coordination with other internationally funded programmes supporting Rule of Law in Pakistan, including briefing those programmes when requested by the National and Provincial Team Leader.
- Contribute constructively to team meetings, development of workplans, risk assessment, progress reviews and report writing, as well as external evaluations by DFID or its independent evaluation advisers.
- Complying with the JSSP’s media policy of referring all inquiries from the media to the Senior Programme Manager before responding in any way to those inquiries.
- All meetings with officials from the British High Commission should be minuted and those minutes shared with the Provincial Team Leader and SPM at the earliest opportunity.
- Maximising the impact of the programme’s limited resources by ensuring expenditure on travel, accommodation or other costs is as efficient as possible.
- Complying with financial procedures designed to protect the financial integrity of the programme and notifying the SPM of any incidents that threaten that integrity.
- Complying with ASI’s Duty of Care and security procedures designed to ensure the safety of personnel and notifying the SPM of any incidence that threatens the security of personnel or assets of the programme.
- Complying with ASI’s operational and logistical procedures designed to ensure efficient use of resources across multiple projects in Pakistan.
