Job Description
JOB PURPOSE
To perform FFA activities monitoring within a specific coverage area and provide reports to support the effective delivery of assistance packages.
KEY ACCOUNTABILITIES (not all-inclusive)
Within delegated authority, the Monitoring Assistant will be responsible for the following duties:
- Verify the planned movements and distribution of cash-based transfer, food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards.
- Maintain information records and monitoring plan documentation, such as records of commodity movements, programme checklists, as well as monthly monitoring plans (planned vs actual visits), in order to assist in the effective delivery and distribution of cash-based transfer, food items or non-food items.
- Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making.
- Liaise with partners (CP, government) and internal counterparts (supply chain, programme) to gather feedback and comments to support programme reviews and improve services.
- Receive and collate comments and feedback from partners, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
- Provide guidance to partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
- Conduct surveys, focus group discussions and in-depth interviews at the community level as well as with government partners including training facilitation, data collection supervision, and note-taking.
- Prepare field mission reports to document programme implementation and M&E bulletins.
- Follow set emergency response processes and procedures for emergency food assistance.
- Perform other related duties as required.
OTHER SPECIFIC JOB REQUIREMENTS
- Monitoring: Conduct timely monitoring of activities and prepare accurate and evidence-based reports on WFP’s operations and performance, while following up the actions to be taken based on monitoring findings and/or beneficiaries’ feedbacks; and
- Partnership: Build effective and collaborative relations with local authorities, UN agencies and potential/existing partners of WFP in the area of coverage.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of four (4)-year course
Language: Fluency in spoken and written English is required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has experience analysing programme output and outcome data.
- General knowledge of WFP monitoring and evaluation systems and standards.
- Has one year or more of postgraduate professional experience in a relevant field of work, with a background and interest in international humanitarian development.
- Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
- Has contributed to implementation of programmes
- Has observed or assisted with policy discussions.
- Has general knowledge of information management best practices, techniques and processes with some understanding of the basic theoretical background; strong written and oral communication skills, including substantive analysis and report writing skills; Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.
DESIRED KNOWLEDGE AND SKILLS
- Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint.
- Excellent written and verbal communications skills.
- High attention to detail and proofreading ability.
- Good research and analytical skills.
- Ability to meet deadlines and work under pressure as part of a team.
- Ability to work independently while asking questions and seeking support in a fast-paced work environment.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
- Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
- Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
- Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
People
- Look for ways to strengthen people’s skills: Seeks opportunities to build and enhance individual skills.
- Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
- Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
- Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance
- Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
- Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
- Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
- Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership
- Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
- Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
- Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
- Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.
DEADLINE FOR APPLICATIONS
The deadline for applications is 19 October 2022, Wednesday, at 11:59 pm (Manila time).
