Project: Further Support to Public Finance Management in Bosnia and Herzegovina
Duration: 30 months (full time position), starting in July
Job Objective:
To support the project team by managing the project office and acting as PA to the Team Leader and the Project Director
Reporting to:
Team Leader, Project Director
Responsibilities:
To ensure that the office is maintained in an efficient and effective manner;
To act as PA to the Team Leader and the Project Director.
Key tasks:
- Implement sound accounting procedures in accordance with EU rules and regulations;
- Elaborate regular reports on expenditure, cost control and propose remedial measures;
- Provide proper financial documentation for personnel and financial records, and procurements;
- Carry out timely bank reconciliations;
- Ensure timely processing of payments;
- Provide regular financial reports as stipulated under the EU rules and regulations;
- Recording project expenditures and day-to-day management of the office funds under supervision of the Team Leader;
- Preparation of monthly financial reports;
- Maintaining office equipment, control of office supplies and supervision of office support and cleaning services;
- Supervision of backups of the project server;
- Control of the office meeting room, support to meetings as necessary;
- Operation of any centralised telephone system;
- Reproduction of documentation and photocopying;
- Distribution and mailing;
- Maintain Project Contacts List;
- Liaison with visiting international experts: assist with arrangement of accommodation, arrivals/departures, office systems;
- OM works for the Team Leader and the Project Director – maintaining diaries, arranging meetings, travel;
- Other duties as may be assigned.
Requierements
Education:
BA Administration or equivalent/students in last years of study also will be considered
Experience:
Previous experience in EU or other donor funded projects would be considered as advantage
Essential skills and experience:
- Fluency in English is a must and an ability to work occasionally in a translation or interpreting role will be an advantage;
- Experience working in an office is important and experience in an office working with international contacts or staff will be an advantage;
- Good computing skills – Fluency in Word and Excel essential;
- Experience with all normal forms of office equipment;
- Diligence, good work ethic, punctuality.
Knowledge of the subject:
Good knowledge in working with public administration would be an added advantage.
