Office Manager

  • Posted on 18 June 2020
  • Bosnia and Herzegovina
  • Closing on 3 July 2020

Job Description

Project: Further Support to Public Finance Management in Bosnia and Herzegovina

Duration: 30 months (full time position), starting in July

Job Objective:

To support the project team by managing the project office and acting as PA to the Team Leader and the Project Director

Reporting to:

Team Leader, Project Director


To ensure that the office is maintained in an efficient and effective manner;

To act as PA to the Team Leader and the Project Director.

Key tasks:

- Implement sound accounting procedures in accordance with EU rules and regulations;

- Elaborate regular reports on expenditure, cost control and propose remedial measures;

- Provide proper financial documentation for personnel and financial records, and procurements;

- Carry out timely bank reconciliations;

- Ensure timely processing of payments;

- Provide regular financial reports as stipulated under the EU rules and regulations;

- Recording project expenditures and day-to-day management of the office funds under supervision of the Team Leader;

- Preparation of monthly financial reports;

- Maintaining office equipment, control of office supplies and supervision of office support and cleaning services;

- Supervision of backups of the project server;

- Control of the office meeting room, support to meetings as necessary;

- Operation of any centralised telephone system;

- Reproduction of documentation and photocopying;

- Distribution and mailing;

- Maintain Project Contacts List;

- Liaison with visiting international experts: assist with arrangement of accommodation, arrivals/departures, office systems;

- OM works for the Team Leader and the Project Director – maintaining diaries, arranging meetings, travel;

- Other duties as may be assigned.



BA Administration or equivalent/students in last years of study also will be considered


Previous experience in EU or other donor funded projects would be considered as advantage

Essential skills and experience:

- Fluency in English is a must and an ability to work occasionally in a translation or interpreting role will be an advantage;

- Experience working in an office is important and experience in an office working with international contacts or staff will be an advantage;

- Good computing skills – Fluency in Word and Excel essential;

- Experience with all normal forms of office equipment;

- Diligence, good work ethic, punctuality.

Knowledge of the subject:

Good knowledge in working with public administration would be an added advantage.

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