Portfolio Specialist

Job Description

Dutystation: New York, United States of America

Functional responsibilities

• Support the Business Planning process in meeting GPO delivery and engagement addition targets.

• Collaborate with GPO teams to monitor GPO performance in various areas ( Procurement, Project Management etc.)

• Support the analysis of GPO risks and actions to be taken in various Engagements and Projects.

• Maintain a log of issues identified, analyze data and draw a holistic action plan to improve processes and establish necessary controls based on lessons learned leading to an improved Internal Control environment.

• Support in development of various reports, presentations and analysis.

• Develop innovative solutions and dashboards to optimize oversight and reduce manual work of GPO portfolios.

• Exercise periodic monitoring of GPO Management Budgets

• Prepare reports, budget analysis and revisions of GPO RO managed budgets

• Identify issues related to data quality and liaise with related parties in GPO to ensure timely and necessary corrections.

• Maintain a log of issues identified, analyze data and draw a holistic action plan to improve processes and establish necessary controls based on lessons learned.

• Coordinate quality reviews of various documents (Agreement, Request for awards etc.) submitted to the GPO RO for approval are in line with UNOPS Policy and Procedures

• Review and monitor GPO Engagements and Projects as requested to manage high risks and high stakes.

• Track Engagements and Projects classified as High stake to ensure timely follow up and escalation

• Provide oversight on audit recommendations and support quality control of audit responses.

• Communication: Exceptional written and verbal communication skills with attention to detail to effectively convey messages to both internal and external audiences.
• Strategic Thinking: Ability to see the big picture while managing day-to-day operations and communications.
• Crisis Management: Calm under pressure, with the ability to manage complex situations and communicate clearly.
• Relationship Building: Strong interpersonal skills to build and maintain relationships with key stakeholders.

Education/Experience/Language requirements

• An advanced University Degree preferably in Business Administration, Finance, Project Management or a related field with five (5) of relevant experience is required; OR
• First level university degree (Bachelor’s or equivalent) preferably in Business Administration, Finance and Project Management, or a related field with seven (7) years of relevant experience is desirable.

• Relevant required experience is defined as experience in finance, risk management, internal controls, project management, operations etc.
• Knowledge of Google Suite applications and working with Big query is required.

• Prior experience working in international organizations, particularly within the UN system, is an advantage.
• Prior experience in preparation of reports, dashboards and tools related to financial data and risk analysis is an asset.
• Experience working in multicultural teams is an asset.

• Certification in Project Management (PRINCE2, PMI, etc.) is an asset.

• Fluency in English (read, write, speak) is required.
• Knowledge of another UN languages is an asset.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.