Procurement Advisor

  • Senior-level
  • Posted on 10 February 2020

Job Description

Programme Background

The Khyber Pakhtunkhwa Education Sector Programme (KESP) Technical Assistance (TA) team’s mission is to work at provincial, sub-provincial and school levels to provide comprehensive, flexible and high-quality technical support to the Government of Khyber Pakhtunkhwa in the delivery of its strategy and priorities for transforming education service delivery. The TA constitutes a component of the wider DFID and DFAT-funded KESP programme which also includes Sector Budget Support and an infrastructure component.

An Education Sector Plan (ESP) for the period 2015-2020 has been developed, with an accompanying Joint Review Framework (JRF), which describes the KP Government’s comprehensive and ambitious strategy for the development of the elementary and secondary school sector in the province. It details ten priorities: (i) redeveloping the approach to training and selecting new teachers; (ii) developing a consolidated, high-quality approach to CPD; (iii) redeveloping teaching cadre employment rules; (iv) establishing a sustainable approach to provision of facilities; (v) launching new benefits aimed at children most at risk of educational deprivation; (vi) scaling up partnerships with the private sector; (vii) launching a needs-based fund for use in emergency situations; (viii) testing and updating of population data; (ix) developing of district officials’ management skills; and (x) pegging the education budget to inflation.

Purpose of Role

The Procurement Advisor will work closely with the KESP Team Leader to support Elementary & Secondary Education Department (E&SED) with key departmental procurements, ones that are critical for the implementation and sustainability of several KESP supported education reforms in the last programme year. The Advisor will also be required to support E&SED in its coordination with the KP Public Procurement Regulatory Authority (KPPRA). The Advisor will support procurement related activities including development of procurement plans, preparation of bid documents, development of budgets and PC-1s and audit related requirements). The Advisor will support the following procurements that have important implications for education outcomes in the province and significant bearing on achieving milestones and targets set out in the Joint Review Framework (JRF):

  • Hiring a third-party engineering firm for implementation of the Conditional Grant fund: The Advisor will be required to support the procurement of a third-party engineering firm for the utilization of conditional grant funds for FY 2019-20 for the provision of missing facilities in schools across the province. KESP is supporting the Minister E&SE to develop and implement a sustainable proposal/ solution to delays in hiring of engineering firms in future.
  • Procurement of equipment required for the implementation of a number of education reforms and units: KESP is supporting several major procurements during the current financial year that have direct impact on timely budget utilization and the sustainability of education reforms introduced under KESP (this includes tablets for the School Quality Management Initiative/ School Leadership Programme, IT equipment for the SQMI cell, and for the digital content development facility in Provincial Institute for Teacher Education (PITE)). These procurements have been severely delayed over the last six months. The Advisor will support E&SED to complete these.
  • Hiring of private sector education providers: The Advisor will support the KESP equity team to hire private sector education services providers for the implementation of two major schemes piloted through the E&SED Public Private Partnerships-Project Management Unit (PPP-PMU) i.e. establishment of second shift schools by private education providers in existing government schools and improvement of low performing public schools through outsourcing of management of selected schools to private entities.

Advisor Responsibilities

The Procurement Advisor will undertake the following tasks:

  1. Support E&SED (and affiliated bodies/ attached departments) in the preparation of procurement plans;
  2. Help prepare bid documents;
  3. Tender advice on any matters relating to procurements;
  4. Suggest measures and methods to get maximum value for money through efficient and cost-effective procurements;
  5. Research and analyse procurement data, practices and regulatory frameworks to identify bottlenecks and suggest reforms;
  6. Assist the E&SED, its autonomous bodies, and the district governments in arbitration relating to procurements;
  7. Vet memorandums of understanding, contracts and other legally binding instruments relating to procurements to minimize exposure to liabilities and disputes;
  8. Analyse procurement laws, rules and regulations affecting E&SED, its autonomous bodies, attached departments and field formations to identify potential legal problems;
  9. Coordinate with the KPPRA in connection with all matters relating to procurements;
  10. Advise on any questions relating to procurements of E&SED, its autonomous bodies, attached departments and field formations that are under consideration;
  11. Assist the E&SED, its autonomous bodies, attached departments and field formations in preparation of para-wise comments, reports, and written statements for filing in KPPRA in case any grievances are filed by the participating bidders;
  12. Render advice on any matter relating to or arising from procurements or procurements contracts; and
  13. Facilitate capacity-building of all concerned in procurements.

Additional responsibilities

Any other task assigned by the Team Leader.

Experience and Skills

  1. Master’s degree in Social Sciences or a related discipline
  2. Minimum three years’ experience in public procurement
  3. Experience as a trainer/ in capacity building of public officials
  4. Proficient in the use of Microsoft Office
  5. Excellent communication and interpersonal skills

Duration

Full time until 31st July 2020.

Location of work

The advisor will be based in Peshawar, with travel to the districts of Khyber Pakhtunkhwa as required.

Management/Reporting

The Advisor will report to the Team Leader on KESP.

About the Organization

Adam Smith International Limited (ASIL) has built upon the original ideas of Adam Smith as these apply to policy and practice in modern economic development and government reform. The practical policy reforms advanced by ASIL to promote the benefits of competition and individual liberty have been central to the social and economic success of many societies and their governments throughout the world. ASIL's philosophy stems from a group of core values, which we have applied to the problems of developing and transitional countries all over the world. These values focus on fostering: - Competitive markets - Honest government - Individual liberties ASIL's consulting and training divisions, informed by these values, have helped many governments to reduce poverty and improve the living standards of their people. ASIL's areas of advisory, consultancy and training work include: - Enterprise restructuring and corporate governance - Public administration and governance reform - Utility restructuring and regulation - Infrastructure privatisation policy and execution - Trade reform - Conflict resolution and negotiations support Our focus is on the provision of cutting edge economic and governance thinking underpinned by practical support for ministers, officials, managers and citizens at all levels. We work with governments, enterprises and aid agencies on a short or long term project basis, or through tailor-made training programmes.

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