Dutystation: Tunis, Tunisia
Functional responsibilities
Administrative Procurement Support Services
Client Relationships / Stakeholder Management
Facilitation of knowledge building and knowledge sharing
Administrative Procurement Support Services
Provides a variety of specialized and non-specialized procurement support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:
Assist in drafting bidding documents, evaluation reports, and contract award submissions, ensuring consistency in format and content.
Process procurement transactions in UNOPS’ corporate system OneUNOPS;
Assist in the preparation of Purchase Orders, Contracts, LTAs, or their Amendments.
Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
Monitor expenditures against allocations.
Receive, review, log, and route incoming communication and procurement requests/invoices.
Prepare reports, tables, charts, etc. applying technical skills and knowledge in formatting and presentations.
Prepare Statistics and reports, including on Procurement volume.
Undertake routine follow-up action on procurement on behalf of the supervisor;
Publish procurement advertisements and awards.
Maintain status reports on procurement activities and work in progress.
Maintain and monitor the contracts’ dashboard.
Ensure proper physical and electronic filing of all procurement documents accordingly.
Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.
Provide standardized procurement services, guidance, and information to personnel on routine processes and procedures
Undertake routine follow-up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform the supervisor of status.
Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement
Education/Experience/Language requirements
First Level University Degree (bachelor’s degree) in Procurement, Business Administration, Public Administration, or equivalent disciplines is an advantage
Master Degree in Procurement, Business Administration, Public Administration, Human Resources Management, or equivalent disciplines will be an advantage
Completion of secondary school is required.
5 years of relevant experience in procurement support services in national or international public or corporate organizations is required with a High School diploma (BAC).
Experience in working with a range of stakeholders in developing countries is desirable.
Experience in UN system organizations is desirable.
Proficiency in computers and office software packages (Google Suit) is required
Experience in handling web-based management systems is an advantage.
Experience in use of ERP is required
Knowledge of OneUNOPS is an advantage
Full working knowledge of French is required.
Full working knowledge of Arabic is required.
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.