Program Administration Assistant

Job Description

The Opportunity

Based in Jakarta, Indonesia, you will be working with a dynamic team, providing day-to-day operations and admin support for program activity implementation.

• Location: Jakarta, Indonesia.
• Full-time.
• Fixed term contract with possibility of extension.
• Reserved for Indonesian nationals

About the Program: Aus4ASEAN Futures

Aus4ASEAN Futures builds on the ASEAN-Australia Development Cooperation Program Phase 2 (AADCPII), a highly regarded program which has provided support to the ASEAN Economic Community (AEC) for 12 years. Aus4ASEAN Futures is embedded in the ASEAN Secretariat (ASEC) mobilising resources through an ASEAN trust fund account and using ASEAN procurement systems. This model of partnership and deep integration into ASEAN systems is highly valued by ASEAN and unique to Australia. It demonstrates Australia’s commitment to be responsive to ASEAN priorities and requests, and work as a true partner to ASEAN.

Aus4ASEAN Futures is a $204 million investment over ten years. It will support activities in the ASEAN Political Security Community (APSC), ASEAN Socio-Cultural Community (ASCC) and AEC. The introduction of these communities will enable Australia to engage with ASEAN across a diverse range of strategic and emerging areas, from climate change to mental health, disaster preparedness to marine debris. Developing stronger links across a wide range of themes, it will increase connections with ASEAN and more effectively support a more resilient and integrated region.

The goal for Aus4ASEAN Futures is a “peaceful, prosperous, and inclusive” ASEAN with the following end of program outcomes:

(a) ASEAN member states’ planning, policies and programs more effectively support all Communities to promote:

(i) economic recovery, integration and connectivity;

(ii) inclusive resilient communities; and

(iii) peaceful, rules-based systems.

(b) ASEAN programs, plans and policies more effectively integrate cross-cutting issues including social inclusion, gender equality and disability.

(c) Australia is recognised for its positive contribution to ASEAN.

Tetra Tech has been appointed by the Department of Foreign Affairs and Trade (DFAT) as the Managing Contractor for the Technical Services and Support Program (TSSP). The Program is a 5-year investment, in addition to the Australian investment in the trust fund. TSSP offers technical and operational services to the PPMSU and the Australian Mission to ASEAN in key areas, including:

1. Long-Term Advisers: Recruiting and managing long-term advisers in monitoring and evaluation, strategic communications and public diplomacy, and inclusion;
2. Technical Experts: Sourcing, maintaining, and deploying technical expertise through panels of partner organisations and individual technical experts;
3. Travel and Logistics: Arranging and facilitating travel and logistics for representatives from ASEAN Member States (AMS), Australia, and other dialogue partner countries to participate in ASEAN activities; and

Flexible Fund Management: Managing a Flexible Fund and other program resources to support activities as needed.

This role

Program Admin Assistant will provide operational and administrative support across procurement, contracting, office management, travel, logistics, HR, finance, and health, safety, and security (HSS) functions to ensure smooth program delivery.

About You

You are a junior professional in the international development sector. With 1-2 years’ experience in

• Providing support for office administration
• Supporting travel and logistics arrangements
• Providing support for procurement and contracting documentation

You Will Possess

• Approximately 1-2 years of experience in program or office management, including office administration, meeting/workshop preparation, travel coordination, and basic procurement.
• Experience working in DFAT-funded programs and/or with ASEAN-related projects is desirable.
• Familiarity with supporting procurement and contracting processes for goods and services is desirable, with an understanding of compliance requirements such as Australia’s Commonwealth Procurement Rules considered an asset.
• Very good written and verbal communication skills.
• Strong computer skills, including Microsoft Word, Excel, Office 365, Outlook and PowerPoint.
• Good experience in helping to organise events and travel arrangements is desirable.
• Basic understanding of financial management principles and processes is desirable.

For a complete position description, please click here. Please use password TetraTech2025

How to Apply: Click the “Apply for job” button on the Tetra Tech International Development website. Applications will only be accepted via the website. Emailed applications will be disregarded.

Please submit :

• Resume
• Cover letter (max 2 pages) outlining your suitability for the role against the selection criteria
• Please do not include copy of ID, transcripts, references, or other documentation, as this will deem your application automatically ineligible.

Apply before 11:59 PM (AEST) Sunday 7 December 2025.

About the Organization

Why Tetra Tech International Development?

As a leading development consulting firm, Tetra Tech International Development works with people and communities to solve some of the world's most complex challenges to achieve a positive impact.

Working at Tetra Tech International Development means working within a values-led organisation that invests in flexible work environments built on trust, safety and well-being. Through unified systems, flexible and supportive workplaces, we provide the foundations required for our team to enjoy the work they do and deliver value every day. Read more about our culture, purpose and values here.

Tetra Tech International Development is an equal-opportunity employer and has a genuine commitment to diversity and inclusion. We encourage people with disability; First Nations Peoples; and people of all cultures, genders, abilities and experiences to apply.

Should you require additional support with your application, please email IDEV.HRServices@tetratech.com  or phone (08) 8375 4400.

More Information