Program Assistant - National Grants Management Unit (GMU)

Job Description

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

USAID’s Office of Transition Initiatives’ (USAID/OTI) Ethiopia Support Program aims to deliver fast and adaptable support that helps to create an enabling environment for peaceful and inclusive national consensus processes. Dexis Consulting Group (Dexis) is working as USAID/OTI’s implementing partner in providing this assistance.

Dexis is seeking a Program Assistant for the USAID/OTI Ethiopia Support Program (ESP) office in Addis Ababa. The Program Assistant will provide support to the ESP Program Development Officers (PDOs) in Addis Ababa and work under the direction of the Program Manager (PM) for the National GMU support PDOs with administrative tasks in support of grant making from idea development to grant close in compliance with USAID and Dexis policies and procedures.

Responsibilities  

• Support the PDOs in all aspects of management of the ESP grants portfolio in Addis Ababa (with up to 20 grants in implementation at any given time) ensuring grant effectiveness and compliance from idea development to closeout.
• Under the guidance of the PM, support the PDOs in the activity co-creation process, particularly providing support in gathering the required documentation from prospective grantees.
• Support activity-level procurement; deliverable tracking; conduct field visits to support activity implementation and monitoring. Overall
• Assist the PDOs in ensuring all relevant documents are appropriately filed electronically in the Web Based Data Base (WBDB) and/or SharePoint (SP).
• Assist in maintaining the program events calendar for the national GMU
• Support the PDOs in planning for and participating in grantee kickoff meetings.
• In close coordination with the PDOs, regularly update activity trackers, activity notes, or other tracking tools, and attend and contribute to GMU meetings.
• Other related tasks assigned by the

Reporting

This position will report to the PM.

Qualifications

• Undergraduate degree in business administration, social sciences, or related field and minimum of 2 years of experience designing and managing grants programs for international donor-funded projects. USAID experience strongly preferred.
• Experience in file management.
• Ability to work effectively, responsively, and collaboratively with government counterparts, development and private sector partners, civil society organizations, and academic/research institutions.
• Great communication and interpersonal skills in Amharic and English.
• Ability to travel as required.

About the Organization

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.