Program Associate

Job Description

Program Associate

The Program Associate is a key player in the implementation of TMG projects. The position performs a full range of project backstopping responsibilities for the assigned projects and contracts. The Program Associate will work collaboratively with colleagues, partners, consultants, field staff, and support units throughout TMG.

The Program Associate position at TMG includes Three title levels reflecting an employee’s level of expertise: (1) Program Associate I, (2) Program Associate II, and (3) Senior Program Associate. The title level will be determined by the staff’s direct supervisor’s assessment of their mastery of skills required for their position and demonstrated command of job-related knowledge gained through years of experience at TMG and/or in a similar position at another organization in a similar field to TMG.

Responsibilities

PROGRAM MANAGEMENT:

• Conducts duties and responsibilities with full understanding of clients’ requirements and the relevant policies and regulations.
• Maintain essential contract/project records, as well as other detailed project files.
• Review monthly field operating expenses and other local project expenses to ensure that they are proper and correct. Forward the reviewed expenses to Finance and Accounting (F&A) for entry into the TMG accounting records.
• Review and obtain approval for timesheets submitted by TMG field staff and consultants.
• Review billings to the project submitted by vendors, consultants, etc., including preparation and obtaining approval of Payment Request Documents.
• Prepare/compute travel reconciliations for staff and consultant travel. Forward the approved Payment Request Document (with attachments) to TMG F&A for disbursement to the vendor or consultant.
• Monitor and reconcile (monthly) all local bank accounts.
• Coordinate with the applicable TMG field offices to determine monthly fund requirements, and forward requests to TMG F&A for monthly fund transfers to these local accounts.
• Make all necessary/appropriate arrangements for the fielding of consultants and permanent/temporary staff supporting the project.

· Coordinates and provides logistical support for meetings and events.

· Assist in recruitment including creating and posting requisitions, screening CVs, developing interview questions, gathering reference and employee verification documents, tracking candidates

• Assist in procurement including and following-up on pending procurement requests, approvals and monitoring once approved, including processing payments.
• Ensure that all project technical deliverables are formatted with proper branding requirements established by the contract and properly archived in the home office filing system
• Review local expense reports and vouchers.
• Prepare and mail monthly invoices/vouchers to client.

· Support all meetings with agenda creation, minute collection, and follow ups

• Elevates contractual or client concerns to Project Manager.

TECHNICAL:

• Drafts content for reports, proposals, and website
• Conducts research into existing or new project opportunities.
• Facilitate the expansion of the company’s knowledge management system.

NEW BUSINESS DEVELOPMENT:

• As requested, play a role in new business initiatives, including conducting independent market research.
• Assist in proposal development by creating schedules, timelines, formatting, etc.

GENERAL:

• Demonstrate responsive customer service and maintain close working relationships with a variety of internal and external stakeholders or customers.
• Undertake any other duties which may from time to time be required.

Minimum Requirements:

• Bachelor’s degree or Associates degree with two-three years of relevant experience.
• Proficiency with MS Excel, Word, and PowerPoint required. Ability and desire to learn corporate financial management software.

Preferred Requirements:

· Foreign languages skills

· Country experience for project/s assigned

· Accounting experience

To apply, please submit a cover letter which highlights your applicable relevant experience as well as provide a current Resume.

Applications will accepted through December 11th, 2023. All interested applicants must be authorized to work in the U.S. at the time of application.

About the Organization

The Mitchell Group, Inc. (TMG) is a global solutions leader providing meaningful impact and sustainable solutions to development efforts affecting the lives of ordinary people. We are a minority and veteran-owned small business with over 37 years of international development program experience. TMG has performed highly successful, long-term contracts for US government clients such as USAID and National Institutes of Health (NIH) in supporting their various projects in multiple countries around the world. Many of those projects have been in Africa, where TMG has worked in 38 of its countries and currently has offices in Ghana, Burkina Faso, Niger, Guinea, Liberia, Mali, DRC, Malawi, and Ethiopia. Through these projects, TMG has gained broad, multi-sector experience in managing more than 100 US government contracts. We work with a large group of highly qualified experts whose specialized skills provide expertise to perform services in various technical areas. TMG has also assisted USAID in successfully performing major contracts implementing its international development programs in such functional areas as Monitoring, Evaluation and Learning, Education and Training, Health Services, Countering Violent Extremism, Disaster Management, Agriculture and Food Security, and Outreach and Communications. TMG have also been a leading contractor in assisting the US National Institute of Allergies and Infectious Diseases (NIAID) and Leidos Biomed and other domestic and international organizations to support biomedical research efforts to find cures for such human scourges as Malaria, AIDS and Ebola.

TMG offers superior management capabilities managing Mission-wide PLSO, Monitoring, Evaluation, and Learning (MEL), Collaboration, Learning and Adapting (CLA,) and Support Services Platforms in Ethiopia, Tanzania, Uganda, Ghana, Nigeria, Liberia, and the Sahel (Niger and Burkina Faso), and Malawi as a subcontractor to Banyan Global, Mali, Guinea, and the Democratic Republic of the Congo (DRC). TMG is a leader in working in conflict settings and delivering quality services that address the challenges of Missions. TMG has a rich history of working in large, complex, and conflict-sensitive countries prone to complex crises and insecurity, particularly in the Sahel and Lake Chad Basin regions. Much of our MEL work relates to programming at the “triple nexus” of humanitarian assistance, development, and countering violent extremism.