Job Description
Overview & Responsibilities
ORGANISATIONAL CONTEXT
The International Development Law Organization (IDLO) enables governments, empowers people, and strengthens institutions to realize justice and promote peace and sustainable development. IDLO is the only global intergovernmental organization exclusively devoted to promoting the rule of law and access to justice.
With its Headquarters in Rome, Italy, a Branch Office in The Hague, and Permanent Observer Missions to the United Nations in New York and Geneva, IDLO carries out policy advocacy, research and learning, as well as rule of law and justice programmes in countries through some 17 Country Offices operating in every region of the world.
Since 2009, IDLO has delivered programs and undertaken research on health law and human rights in the development context. In this area, IDLO has promoted the use of the law to advance the right to health for all and has strengthened the capacity of countries to apply rule of law solutions to address public health challenges. IDLO’s Health Law Programme is grounded in the human rights-based approach. Its programmatic focus has included HIV and non-communicable diseases (NCDs), and more recently pandemic preparedness and social determinants of health. Geographically, IDLO has implemented health law programs in all regions. Since its inception, the Health Law Programme has built strategic partnerships with UN system organizations including WHO, UNAIDS, UNDP, and academic partners on global health, law and rights. The Health Law Team is responsible for the development, implementation and support for health-related programs within IDLO.
The Health Law Programme fits squarely within IDLO’s Strategic Plan 2021-2024 and Strategic Objective 6 ‘Rule of law advances healthy lives and well-being for all’. It contributes to the 2030 Agenda working at the intersection between SDG 16, SDG 2, SDG 3, SDG 5, and SDG 13. These goals are interrelated, in that justice is realized when all people, including women and girls, have equal opportunities to live healthy lives.
As part of the team and reporting to the Health Law Programme Lead, the Programme Associate works in close collaboration with the Health Law Team, IDLO’s Offices (Headquarters and Field Locations) and internal support functions (e.g Human Resources, General Counsel, Finance, Procurement) to provide administrative and process support in order to support the Health Law Programme.
THE POSITION
In close coordination with the health law team, the Program Associate will be responsible for the following main duties:
- Provide administrative support to the health law team and ensure process integrity in the framework of the Programme implementation, including:
- Supporting the implementation of activities and coordination with the Implementing Partners in the different Projects countries;
- Ensure internal IDLO processes are followed including preparation and follow up of Travel Requests, Payment Request, Purchase Requisitions;
- Draft meetings minutes, including of calls with external donors/partners;
- Organize and maintain master file of program-related data and materials, program record files, technical publications, contracts, etc., to be made available to management when requested;
- Support the implementation of consistent templates and tools across the various programs;
- Assist with translations related to the program (if applicable).
- Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g. HR, Office of the General Counsel, Finance, Procurement) to support the implementation of the Program focusing on the following:
- Support in processing contracts and amendments for Contractors/Consultants. Maintain up to date files and alert the Supervisor of action needed to be taken;
- Coordinate with Human Resources to ensure that administrative aspects of new hires are processed;
- Provide support to program development and implementation including coordinating amongst program teams and support functions;
- Coordinate the transmission of draft and narrative reports between offices/units;
- Initiate the process of obtaining signatures and approvals of documents, including drafting and circulating routing slips;
- Assist in the organization of institutional and program events/courses/external visits/presentations, and coordinate with other IDLO interested departments about these.
- Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, RECAP Program summary status reports, and RECAP Program donor narrative reports, including:
- Proposals, concept notes, briefing notes, summary status reports, and donor narrative reports;
- Provide input into IDLO publications, communications materials, web content, etc.
- Perform other duties as requested by the Supervisor.Pll recruited)
Job Requirements
IDEAL CANDIDATE PROFILE
Education and Work Experience
- University degree in Development, Law, Public Health, Business or similar field is required.
- 2-3 years of relevant professional experience, providing program support preferably within international organizations/settings.
- Previous experience working at the intersection between the law and public health would be considered an advantage.
Languages
- Fluency in English is required. French and/or Spanish language would be considered an advantage.
Specific knowledge, skills and competencies
- Excellent written and verbal communication skills.
- Excellent interpersonal skills and the ability to work constructively with several internal service departments.
- Familiarity with standard program and data management tools.
- Works well with others and actively participates, works effectively across and within IDLO organizational boundaries.
- Ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
- Proven ability to see through tasks set and deliver results.
- Ability and willingness to travel to field locations, if necessary.
- Sound knowledge of Microsoft Word, Excel, PowerPoint and other ICT and internet software.
- Keen sense of ethics, integrity, credibility, and commitment to IDLO’s mandate.
TERMS AND CONDITIONS
For this locally recruited support position, IDLO shall offer the selected candidate an Affiliate local contract for 24 months, with the possibility of extension, subject to performance and funding availability.
NOTE: This job notice has an open deadline. Applications will be received until this position is filled.
