Program Coordinator, North America

Job Description

Position Title: Program Coordinator, North America

Location: Major cities in Canada and United States

Type: Fully remote with travel to in-person meetings and events

Reports to: Program Lead, North America

Hours per Week (average): 40 (full-time)

Salary Range: $60,000-$80,000 USD

POSITION SUMMARY

WomenLift Health is seeking a Program Coordinator to work under the direction of the WomenLift Health Program Lead, North America to support the implementation and administration of all programmatic elements of the North America Regional Hub.

The Program Coordinator will work closely with the North America hub team, and other members of the small and nimble globally located WomenLift Health team to contribute to designing, building, and implementing the systems and processes to efficiently track and support the operations of the WomenLift Health North America training program (“The Leadership Journey”) for mid-career women leaders in Global Health in Canada and the U.S. In 2020, the North America-based Leadership Journey launched the first 12-month Leadership Journey with a cohort of 30 women leaders. In 2024, the North America hub scaled up to implementing two cohorts with plans to scale to three simultaneous Leadership Journeys in 2025. More details about the Leadership Journey can be found here.

The Program Coordinator should be a self-starter with a strong work ethic, someone who pays close attention to detail and takes initiative. They should deeply value WomenLift’s mission and cherish human connection and relationship building both within the internal team and with external partners. They should have an eye to constant improvement and streamlining of systems and processes related to the North America Leadership Journeys. The ideal candidate should be able to work adeptly both independently and in a team. WomenLift team members feel closely aligned with our values and possess the ability to adapt while working in an entrepreneurial environment with a diverse set of teammates from around the world.

This recruitment is for 1 full-time (100% FTE) position.

RESPONSIBILITIES AND TASKS

• Key Leadership Journey Operations: Work closely with the North America Program Lead to establish clear timelines, systems and process for all end-to-end activities related to the North America Leadership Journey(s).
  • Develop a solid grasp of WomenLift Leadership Journey systems and processes including tools, templates, technological platforms, and documentation protocols. In collaboration with the next level manager, take ownership for the contextualization and upkeep of these within region and share learnings across regions. Examples include:
    • Key milestones, timelines, and deliverables related to North America Leadership Journeys including the annual Leadership Journey Calendar(s).
    • Leadership Journey digital platforms such as Smartsheet, Slideroom, TechChange, Monday.com, Zoom, and North America SharePoint. Program Coordinator should be tech savvy but does not need to be an expert in all these platforms. Training will be provided.
    • Monitoring Evaluation and Learning implementation processes.
  • Support operations related to Leadership Journey (LJ) application process including application review, selection, and onboarding of cohort.
  • Serve as the primary point of contact for the cohort and Leadership Journey support networks: disseminating key information to cohort, schedule touchpoints with facilitators, mentors, and project reviewers, and respond to any inquiries or needs.
  • Refine and implement processes related to tracking, supporting, and evaluating cohort members’ leadership projects (LP). Share any feedback about LPs emerging from cohort with the hub team and contribute to LP template updates.
  • Along with WomenLift Operations team, coordinate the logistics and event planning for 2 in-person residencies called Immersion and Lift-Off.
  • Support the tech and programmatic production and delivery of the monthly virtual learning touchpoints attended by the cohort members.
• Collaboration with Communications Team
• Monitoring, Evaluation, and Learning (MEL)
  • Support all monitoring and evaluation activities as needed, including launching feedback surveys during touchpoints, and annual evaluations through email outreach.
• Scaling and Quality Control

• Support WomenLift Communications and Alumnae teams to amplify the North America cohorts and alumnae community and support compilation of all the necessary information to effectively transition cohort to alumnae team after the completion of the Leadership Journey.
• Assist WomenLift Health communications personnel with development of North America cohort training materials including contributing to the creation of presentations, invitations, brochures, website collateral, social media assets, etc.

• Contribute to the creation of contextualized guidelines and templates related to scaling for the North America hub and help next level manager to proactively forecast increases in Leadership Journey needs and support recruitment for multiple journeys in a timely manner - mentors, coaches, project reviewers, etc.
  • Identify and escalate challenges or needs related to Leadership Journey implementation to next level management in a timely manner.

IDEAL CANDIDATE

Education and Experience (Required):

• Bachelor’s degree in a related field and 5 or more years of related experience in activities including administration, training implementation, program or project management, scheduling, tracking, and budgeting; or combination of education and relevant experience for projects of comparable size/complexity

Knowledge, skills, and abilities (Required):

• Commitment to WomenLift Health’s Mission, Vision, Values, Theory of Change, and unique positioning in the field
• Technological savvy and comfort with use of various digital platforms (e.g., Zoom, Monday.com, SharePoint, etc.)
• Demonstrates the ability to work well with key stakeholders and partners from diverse cultures and backgrounds
• Demonstrated success in following through and completing projects in a timely manner
• Excellent multitasking abilities, organizational skills, and attention to detail
• Strong verbal and written communication skills
• Ability to prioritize, multi-task, and assign work to others
• Ability to take initiative and ownership of projects
• Ability to routinely and independently exercise sound judgment in decision-making

Valued Education, Experience, Knowledge, Skills, and Ability (Preferred)

● Additional language preferred, but not required

● Background in public health, gender equality, leadership development, or related field

How to Apply

Please see career page of WomenLift Health, select the appropriate position, and fill out an application form for the role you are interested in. As part of the application packet, you will be asked to submit a) your resume, b) a cover letter detailing why you are interested and a good fit for the role, and c) a list of three references.

Hiring Information

Salary Range: $60,000-$80,000 USD

Benefits:

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401K retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401K contributions. Employees are also eligible for pretax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of voluntary leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.

Hiring Statement

WomenLift Health is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, and rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Those in Canada will be hired through Safeguard, the Employer of Record for WomenLift Health in CA.

E-Verify

NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.

About the Organization

Our Vision and Mission – WomenLift Health envisions a world where diverse, accomplished leaders collectively transform health outcomes. To realize that vision, we seek to expand the power and influence of talented mid-career women in health and engage with senior institutional and societal leaders to catalyze systemic change for gender equality in health leadership. We work in East Africa, India, North America and, Southern Africa and continue to explore outreach to other regions.

Our Work – Established in 2019, we work to advance equality in health leadership through a range of actions at the individual, institutional, and societal levels. This includes a “Leadership Journey,” which focuses on equipping mid-career women the tools, along with peer, mentor and coach support, to successfully use their voice, expertise and leadership for impact. It includes pushing conversations and partnerships with senior leaders in health institutions, taking steps to prioritize gender equality. It also includes supporting/convening global conversation about the importance of women’s leadership, amplifying the voices of national and global health leaders including at the bi-annual WomenLift Health Conference.

Our Culture and Values – We are building a diverse, entrepreneurial team of people who bring unique cultural and technical perspectives and experiences. We welcome results-oriented problem-solvers of any nationality, race, gender, sexual orientation, age, and disability. We are a growing organization that is committed to building a culture with our partners that values:

• Collaborative leadership that celebrates diverse perspectives and experiences and ensures everyone contributes to their full potential.
• Partnership grounded in humility, respect, empathy, and inclusion.
• Transformative change based upon bold, strategic thinking combined with adaptability and pragmatic action.
• Spirit of learning ensures we are open, forward-looking, constructive, and committed to growing collectively and individually.
• Achieving impact by improving global health and gender equality.