Job Description

Requisition ID: req2196

Job Title: Program Manager, Pre-Award

Sector: Program Administration

Employment Category: Regular

Employment Type: Full-Time

Location: USA-New York, NY - USP

Job Description

Background/IRC Summary:
The IRC is one of the leading providers of high quality programming for refugees resettling to the United States. The mission of the IRC’s US Programs (USP) Department is to create opportunities for refugees to survive and thrive in America. In 25 cities across the country, USP offers support in areas ranging from health and education to advocacy and legal services. The IRC is committed to developing innovative, context-specific programs in response to strategic funding opportunities with a range of public and private donors. This work is led at USP by the Resource Acquisition Team, in close collaboration with USP regional and technical units as well as the IRC Revenue Department.

Job Overview/Summary:
The Pre-award Program Manager works closely with colleagues within the Resource Acquisition Team and USP field offices to support USP business development processes and engagement with individual and corporate donors. This position requires close collaboration with USP HQ staff, IPP, and the AMU, as well as field-focused business development officers and USP finance staff. This position reports to the Director of Business Development.

Major Responsibilities:
* Monitor federal, state, and private grant/contract opportunities and inform relevant regional and field office teams of prospective solicitations.
* Conduct prospecting research for selected program areas.
* Help manage USP’s Business Development Consultant Roster, track USP’s Business Development Fund, coordinate Independent Consultant Agreements, and manage vendor invoices and payments.
* Track USP business development data, analyze trends, and prepare regular reports and briefings for departmental leadership.
* Maintain federal grants calendar and other proposal tracking tools.
* Provide back-up support to other business development staff as needed, including project management support of proposal cycles; review, editing and submission of proposals; and preparation and consolidation of budgets and budget narratives.
* Maintain and update content on the IRC’s RescueNet (intranet) pages and in the Resource Acquisition Team’s shared resource library.
* Review and edit field office newsletter content and images, provide approved content to the digital team and develop annual newsletter calendar.
* Ensure USP regional offices receive a supply of HQ created donor communication tools including IRC’s Annual report, IRC at Work newsletter, and other cultivation materials.
* Project manage review of US Programs donor record listings in the IRC Annual Report (1x per year).
* Provide back-stopping support for Donor Services and Development Operations, including but not limited to donor communications, acknowledgments, and responses to matching gift and external inquiries
* Conduct quality assurance checks on regional web pages when new digital platforms or changes to the IRC website are implemented.
* General administrative support to the Resource Acquisition Team including liaising with other IRC HQ units, conference/workshop planning, managing platform subscriptions and other duties as assigned.

Key Working Relationships:

Position Reports to: Director of Business Development, US Programs

Position directly supervises: N/A

Indirect Reporting: N/A

Other Internal and/or external contacts:
Position requires close collaboration with a variety of colleagues, including but not limited to: USP Resource Acquisition Team, field offices, the USP Program Quality and Innovation Unit, the Awards Management Unit, Finance, Legal and HR.

Job Requirements:

Education: Bachelor’s Degree

Work Experience:
* Minimum 2-4 years of progressive business development experience
* Prior proposal development or individual fundraising experience

Demonstrated Skills and Competencies:
* Excellent communication skills, both written and verbal
* Proven ability to work flexibly and to solve problems with appropriate input from relevant stakeholders
* Positive, forward looking and able to work well in a team oriented environment

Language Skills: Fluent in written and spoken English

Certificates or Licenses: N/A

Working Environment: Standard office work environment

About the Organization

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 27 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.