Program Officer II, Operations, English Access Microscholarship Program

Job Description

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Program Officer

Program Officer, Operations, English Access Microscholarship Program (Access)

FHI 360 designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world. We are seeking a Financial Associate to help manage and execute finance and operational duties related to the English Access Microscholarship Program, a global program that promotes and supports English language learning.

This position will provide support to the Project Operations Manager. The position will include providing operations financial support in managing of several open consecutive cooperative agreements; collects, complies, and analyzes information relevant to programs. Provides administrative and project support, in addition to internal communication efforts related to program management and execution. Ensures compliance with internal and external regulations. Monitors budget for programs and develops monitoring system for reviewing project status. Assists in the close out of sub-agreements. Ensures completion of program while adhering to budget, scope, and schedule requirements.

Specific responsibilities to include:

Job Summary / Responsibilities:

• Performs accounting and financial monitoring duties.
• Reconciles expenditures in project database with FHI 360 accounting system.
• Performs audit functions to assure accuracy and compliance with internal and external regulations.
• Selects and applies established procedures appropriately.
• Updates supervisor on status of projects as required.
• Prepares and monitors monthly/quarterly expenditures for projects by analyzing financial data and preparing reports.
• Assists supervisor in financial close out of subcontracts and awards.
• Assists with preparation of annual project cost proposals for award renewal.
• Works with supervisor to resolve problems associated with monthly expenditure and project budgets.
• Performs other related duties assigned.

• Provides technical assistance and support to programs. Collects, complies, and analyzes information relevant to programs. Provides administrative and project support, in addition to communication efforts related to program management and execution. Ensures compliance with internal and external regulations. Monitors budget for programs and develops monitoring system for reviewing project status. Ensures completion of program while adhering to budget, scope, and schedule requirements. Develops/Reviews work plans, prepares presentations, and supports other related program objectives and deliverables.
• Provides support to program management such as troubleshooting, updates work plans, coordinates travel arrangements and monitors program activities.
• Tracks performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables.
• Facilitates communication by answering partner inquires and monitoring project websites.
• Designs, implements, and coordinates specific program activities and may conduct research to achieve program goals.
• Works with Project Manager and assists with developing budgets, proposals, managing grants, project materials, and information.
• Collects, complies and analyzes information relevant to the program.
• May provide administrative support to programs as needed by writing, reviewing, and translating reports on a quarterly basis.
• Provides technical assistance and support to program.
• Reviews and contributes to work plans for one or many programs.
• Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners.
• Serves as the liaison for internal units, such as finance, contracts, centers, etc.
• Supports program/project teams administratively and technically to provide high quality deliverables to clients.
• Develops reports, briefing papers, press releases, and presentations as necessary for one or multiple projects/programs.
• Ensures timely implementation, and monitors project activities against work plans.
• Identifies resource development opportunities and supports development of proposals.
• Assists with budgeting and writing proposals.
• Serves as the liaison with government officials, local communities, and other organizations.
• Provides technical input to projects, including monitoring and evaluation.
• Supervises and mentors staff and provides training on systems, policies, and regulations.

The ideal candidate would bring experience and interest in project budget management, project closeout, comfort using an accounting system for project-side finance (purchasing, reviewing monthly costsheets, reconciling, reporting) and an ability to learn other database applications.

• Bachelor’s Degree or its International Equivalent - Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
• Typically requires a minimum of 5-8 years’ experience with program management, US Government rules and regulations.

• Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.

• Must be able to read, write, and speak fluent English.

• Prior team lead experience preferred.

• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.

• International or Domestic (US) Program Development or Program management preferred Articulate, professional and able to communicate in a clear, positive manner with client and staff.

• Advanced Excel skills required

• Deltek experience preferred

• Knowledge of US government regulations and procedures preferred

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

About the Organization

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of Program Officer II in Washington, DC.