Project Accounting Associate

Washington, D.C., United States
Apply by 20 July 2018
Entry-level , Full-time staff position
Posted on 20 June 2018

Job Description

World Learning has an immediate opening for a Project Accounting Associate. The Project Accounting Associate will serve as the financial point person for a medium size project portfolio, and will oversee financial aspects of awards from the proposal stage to closeout stage, including financial reporting to donors and internal stakeholders, developing and modifying budgets, reviewing project expenditures, and responding to questions from external auditors.

Responsibilities

Accounts Management

  • Prepare all journal entries for projects under management and ensure they are correctly posted in accounting system and filed for adequate audit trail, including field expense report journals.
  • Review project specific payment vouchers and expense reports to ensure they are correctly processed in accounting system.
  • Review and approve wire transfer requests from field offices and sub-recipients.
  • Reconcile or review reconciliation of bank statements, petty cash, advance and other accounts with general ledger to ensure safety of World Learning’s assets.
  • Prepare donor financial reports and invoices for payment.
  • Prepare close-out documentation for projects under management in accordance with US Govt. regulations and World Learning procedures.

Field Office Liaison

  • Offer advice and guidance to field office finance teams on US government accounting rules, World Learning policies, finance and accounting practices.
  • Review field office finance reports and verify financial transactions meet accounting standards and donor regulations.

Audit and Compliance

  • Review all expenditures and ensure compliance as defined by U.S. Govt. and other donor regulations.
  • Maintain audit files with all relevant documentation, including proposal, budget, agreement, formal communication with donor, agreement modifications, pre-approvals, financial reports, sub-award documents and other relevant paperwork.
  • Ensure all documents are readily accessible in a timely manner during the Uniform Guidance audit process. Assist the Divisional VP of Finance in responding to audit inquiries.

Other Financial Management

  • Stay up-to-date with U.S. Govt. regulations on cost principles and audit. Participate in relevant capacity building events to enhance understanding of applicable federal regulations.
  • Perform other duties as assigned.

Required Qualifications

  • Bachelor’s degree in accounting, finance, international business or related field;
  • 0-2 years of financial management experience;
  • Ability to manage and prioritize multiple concurrent initiatives;
  • Excellent oral and written communication skills;
  • Proficiency in using MS Word, Excel, and PowerPoint;
  • Excellent organizational skills with a willingness to assume responsibilities and take initiative; ability to be a team player.

Desired Qualifications

  • Previous experience with an international non-profit organization;
  • Knowledge of US Federal government rules and regulations are highly preferred;
  • Willingness to travel periodically to international field offices.

World Learning is an equal opportunity, affirmative action employer, committed to increasing the diversity of its workforce

About the Organization

Why World Learning

Eighty years ago, a group of young Americans sailed to Germany on a cultural exchange program. They returned home with lifelong friendships, a broader understanding of the world, and the ability to empathize with people from other cultures. This was the beginning of The Experiment in International Living. It was also the beginning of World Learning.

The Experiment in International Living is still a vibrant part of World Learning today. But as global needs have grown, World Learning has grown too. Today World Learning operates the SIT graduate school, study abroad programs, and leads international development and civic activism programs throughout the world.

In 60 countries with an annual budget of $145 million, World Learning empowers people and strengthens institutions that help people learn, grow, and thrive.

Nobel Peace Prize winners and heads of parliament have earned master’s degrees at our School of International Training. College students spend a semester abroad in our Study Abroad program. Judges, police officers and other community leaders hone their skills through our international exchanges. Activists in Myanmar learn community organizing through our international development program.

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