Dutystation: Multiple
Functional responsibilities
The Project Management Office (PMO) - Associate will periodically review projects’ performances and help in identification of gaps in policies and practices; and support the development of corrective actions to improve projects’ performance.
Development and Planning
Support the development of project proposals, ensuring compliance with UNOPS policies and procedures; as well as utilization of the right tools and templates.
Assist in the establishment of Project Boards and ensure their effective functioning.
Provide assistance during identification of engagement risks and appropriate mitigation measures.
Assist project planning ensuring that a realistic timeline is established, covering DNP for Infra projects, with adequate floating time factored in.
Follow up and ensure that handover from Business Development team to Project team is carried out as per the guide.
Set-up and closure
Support project setup in oneUNOPSprojects, including project classification, advancing projects to operational stage, and expenditure forecasts.
Monitor completion of project startup checklist by all new projects; and ensure proper project start ups in accordance with the PMM requirements.
Ensure projects timely develop detailed implementation plans including procurement and procurement plans; and if required GESI plans, HSSE plans…etc.
Monitor timely submission and implementation of closure plans by PMs
Assist in project closure activities, including but not limited to tasks related to disposal of project assets, audits, evaluation…etc.
Support timely operational closure of projects.
Monitoring, Reporting and supporting delivery
Contribute to the development of standard tracking systems and tools to facilitate monitoring of project progress and performance.
Support in tracking projects progress by ensuring that all projects submit status report and regularly update specific milestones and targets for the duration of projects;
Assist periodic analysis of delivery data and share it with the Project team and Management as appropriate.
Support the timely identification of potential risks and issues specific to delivery, and escalate and suggest mitigating measures to the PRMO Specialist.
Monitor timely submission of client reports, exception reports and internal reports
Help with the development of required monitoring and reporting templates and tools to be used by the project team.
Stakeholder engagement
Assist in the management of communications across programmes and projects; and with other functional units, when applicable
Contribute to development of stakeholder profiles and assist in development of external communications products
Assist in timely and effective dissemination of project information to key stakeholders.
Quality Assurance
Monitor compliance with UNOPS defined quality standards and processes across projects.
Assist in coordination of quarterly assurance processes and other quality assurance initiatives.
Monitor projects’ implementation of guidelines, procedures, templates and propose new ways of working based on regular review of practices
Assist internal audit and ensure projects comply with audit requirements.
Knowledge management and innovation
Contribute to design and delivery of capacity building initiatives, while focusing on UNOPS project management standards and requirements
Monitor timely entry of lessons in oUP; best practices and lessons learned are appropriately captured, documented, shared and integrated accordingly .
Ensure complete and up to date documentation are uploaded in oUP by all projects
Support the organization of periodic lessons learnt workshops
The Project Management Office (PMO) - Associate directly impacts on achievement of project results by supporting the PRMO Specialist and the Head of Programme to implement effective project management methods and strategies, reduce risks, cut costs and improve success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project Services.
Education/Experience/Language requirements
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.