Project Officer

Job Description

Functional Overview
The Project Officer implements and coordinates activities throughout the project(s) full life cycle. All activities are undertaken in alignment with the regulatory framework, standard administrative practices, and operating procedures of ICMPD and within assigned work plans and budgets. S/he supports new project development, knowledge management, and resource mobilisation activities. S/he contributes to capacity development to support all stakeholders and partners in improving their capabilities.

Key Results
Project Cycle Implementation: In support of the Project Manager, project(s) full life cycle implementation effectively handled and coordinated, such as regular review of project(s) plans, coordination and deployment of resources, and monitoring of budgets. Status of deliverables and progress on mitigation of risks regularly provided, including reports on financial and resource utilisation. Implementation underpinned by effective outreach, communication, and project visibility activities as determined by the Project Manager.

Project Operations and Resource Utilisation: In line with the project(s) structure, processes, and workflows created for the project team(s) to ensure the positive progress of the project(s) including effective utilisation of project funds. Continual mutual development effectively undertaken with project team members and feedback provided to each other on project work undertaken. Short-term contracts for experts, consultants, and/or service providers managed and performance reviewed in accordance with their terms of reference and specifications.

Support to Stakeholder Management: A range of project-related documents systematically researched and drafted, including status updates, reports, budget overviews, and discussion papers to assist the Project Manager with the flow of information to and communication with stakeholders and donors. Project events, meetings, workshops, and other activities organised and coordinated in line with the project’s work plan, identifying participants and resource persons. All communication effectively undertaken with relevant stakeholders.

Project Development: In collaboration with the Project Manager, new project concepts and potential resources effectively identified and developed, based on a review of project results and recording of best practices and lessons learned.

This project profile is classified at IP/LP2.

Required Expertise
Capability to effectively implement activities of the full project cycle in an international context.
Ability to draft and monitor work plans and budgets in line with financial regulations and administrative instruments, as well as reporting tasks.
Ability to integrate new approaches and innovations and ensure the cost-effective use of project funds.
Capability to establish good working relations with project teams and stakeholders to ensure effective coordination in the assigned area of work.
Effective communication, outreach, and networking.

Qualifications, Experience, and Language Skills
Master’s Degree related to the area of work or equivalent.
Minimum of 3 years of experience in full project cycle implementation in the field of migration or relevant related field, at the international level.
Good organisational, drafting, and communication skills.
Proficiency in verbal and written English; proficiency in the language of the duty station is an asset.
Proficiency in the use of standard IT tools.

Deadline: 31 Oct 2025

About the Organization

The International Centre for Migration Policy Development (ICMPD) was founded in 1993, upon the initiative of Austria and Switzerland. The organisation was created to serve as a support mechanism for informal consultations, and to provide expertise and efficient services in the newly emerging landscape of multilateral co-operation on migration and asylum issues. ICMPD today is an international organisation with thirteen Member States (Austria, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, Hungary, Poland, Portugal, Romania, Slovakia, Slovenia, Sweden and Switzerland), about 100 staff members, a mission in Brussels and regional offices and representatives throughout Europe, Northern Africa and the Middle East. ICMPD holds UN observer status. The purpose of ICMPD is to promote innovative, comprehensive and sustainable migration policies and to function as a service exchange mechanism for governments and organisations. ICMPD's working philosophy is based upon the conviction that the complexities of migration can only be met by working in partnership with governments, research institutes, international organisations and civil society and its organisations. This approach is reflected in ICMPD's working method, based on three interlinked pillars: • Intergovernmental dialogues: with the aim to foster governmental discussion and enhance inter-state dialogue in the current debate on international migration, ICMPD acts as Secretariat to the consultative Budapest Process (50 European and Eurasian states), as an implementing organisation for the Building Migration Partnership Process and for the Dialogue on Mediterranean Transit Migration which brings together European as well as Mediterranean Arab states. It supports the Africa-EU Partnership on Migration, Mobility and Employment (MME). • Capacity building: with the aim to contribute to a good migration governance and to strengthen national and regional capacities in order to deal with the current challenges in various fields of migration, ICMPD develops and organises training and capacity building programmes, facilitates international and interagency co-operation and supports governmental and administrative bodies in their institution building efforts and legal reforms in areas such as illegal migration and return, trafficking in human beings, border management and visa, asylum, migration and development, legal migration and integration. • Research and documentation: with the aim to facilitate co-operation and synergy within and beyond the research community and to respond to an increased demand for a more policy relevant research, ICMPD conducts policy orientated, empirical research using a comparative, interdisciplinary and international approach. The ICMPD library offers one of the largest collections of migration-specific literature in Austria. Together with a profound understanding of our partners' working, environment ICMPD provides cutting-edge expertise, sound and policy-oriented research, proficiency in establishing information exchange mechanisms, strong programme development and implementation skills and wide-ranging international networking capacities. As an international organisation with a strong European vocation, ICMPD‘s activities focus strongly on developments in Europe, in the EU and its institutions. These goals are reflected in the organisational structure of ICMPD with its four directorates: • General Affairs and Research: focusing on close and trustful relations to ICMPD member states and strategic partners. • Human and Financial Resources: including the guarantee of project monitoring and quality assurance • Eastern Dimension and Southern Dimension covering also the relevant regional processes and including six Competence Centres: Illegal Migration and Return; Trafficking in Human Beings; Border Management and Visa; Asylum; Migration and Development; Legal Migration and Integration. These competence centres reflect the expertise developed over many years at ICMPD and avail of highly qualified staff.