Job Description
Purpose of Job
To provide general and administrative protocol services support to the AfCFTA Secretariat.
Main Functions
- Follows- up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
- Suggests new and expand on existing policy areas for planned research;
- Contributes to conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
- Sets the overall research direction of a relevant policy area;
- Responsible for the delegation and execution of defined research areas;
- Participates in the organisation of relevant meetings, congresses and conferences with stakeholders;
- Engages with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
- Drafts reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
- Provides technical support to internal and external stakeholders.
Specific Responsibilities
A. Ceremonies, Conferences and Events
- Welcomes and presents VIPs/Guests to the AfCFTA Secretary General
- Welcomes and ushers guests during official functions, meetings/conferences
- Prepare conference halls and service meetings/conferences and perform accreditation duties
- Assist delegates and participants of AfCFTA meetings with the modalities of accreditation and seating arrangements
- Ensure nameplates for AfCFTA Members States and organizations are sufficiently available and kept in order
- Follow-up the printing of nameplates, conference badges and invitation cards
- Assists with the preparation of receptions, cocktails, luncheons and dinners organized by the AfCFTA Secretariat.
B. Airport Duties
- Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
- Receives and assists newly recruited staff members of AfCFTA upon arrival at the airport
- Welcomes and assists delegates upon arrival at the airport.
- Process usage of VIP permits from the Ministry of Foreign Affairs for AfCFTA Secretary General and other AU high level personalities
- Assist staff members on medical evacuation at the airport.
- Liase with transport officers with regard to transportation services of VIPs, newly recruited staff members, guests and delegates from/to airport/hotels on arrival at the airport
C. Consular Services
- Process Applications for visa requests for staff members from both African and Non-African Embassies/High Commission
- Perform any other duties as may be assigned.
Academic Requirements and Relevant Experience
- A minimum of Diploma in Management or Administration from a recognized educational institute. Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
- A minimum of five years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization
