Job Description
Purpose of Job
Support the development and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat
Main Functions
- Assist on the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
- Provide support in implementation of programs, policies and procedures within the division;
- Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
- Provide support to senior officers in setting the overall research direction of a relevant policy area;
- Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
- Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
- Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
- Provide technical support to internal and external stakeholders.
Specific Responsibilities
- Assist in the preparation of protocol information guidelines for delegates and participants of AfCFTA meetings on the modalities of accreditation and seating plans
- Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA and keep protocol related documents of historical value and ensure their periodical update
- Assist in securing and maintaining ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places
- Provide protocol assistance to staff and handle in-house and external enquiries
- Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
- Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager;
- Oversees the work of the staff under his supervision;
- Oversees the processing of Exit Visas for the departing staff;
- Perform other duties as may be assigned
Academic Requirements and Relevant Experience
- A Bachelor’s Degree in International Relations and Diplomacy, Public Administration, Humanities or any other related discipline with 2 years of relevant work experience
