The PSC Recruiting Contracts Specialist will be responsible for assisting the United States Agency for International Development’s Office of U.S. Foreign Disaster Assistance (USAID/OFDA) throughout the pre-award contract process. The Specialist will facilitate pre-award contract processes for USAID/OFDA to evaluate, interview and select candidates under the PSC hiring mechanism. A significant part of the job requires the ability to quickly read, comprehend, and analyze a large volume of documents that are often lengthy and include technical terms and acronyms related to humanitarian and disaster assistance. The job also requires outstanding writing and editing skills for documenting the outcomes of each step of the PSC pre-award contract process. The role requires extreme attention to detail, exceptional organizational skills, and a highly professional, customer service-oriented approach to manage multiple PSC solicitations at the same time. The PSC Recruiting Contracts Specialist reports directly to the PSC Recruiting Team Lead and/or the PSC Recruiting Deputy Team Lead.
- Prepare and appropriately format all internal documentation related to the pre-award PSC contract process with USAID/OFDA.
- Understand the PSC pre-award contract process. Facilitate the technical evaluation process for a portfolio of USPSC solicitations; schedule interviews and writing tests, and check references and academic credentials.
- Manage communication with senior clients, USAID/OFDA staff, agency staff, current and potential PSC candidates, and the general public; demonstrating an appropriate sense of urgency when responding to customer requests.
- Ensure all solicitation and pre-award contract documents are error free, accurate and in compliance with USAID, U.S. Government, and other regulations, laws, standards, procedures.
- Schedule and confirm meeting spaces, conference calls, etc. Take accurate and comprehensive meeting notes.
- Monitor and track upcoming actions and deadlines; manage internal trackers; ensure tasks are completed in a timely manner.
- Responsible for maintaining electronic and hard copy files, answering questions for offerors, reporting on ongoing actions and other support as needed.
- Other duties as assigned.
- The PSC Recruiting Contracts Specialist must be willing and able to work outside of regular office hours when needed.
Education: Bachelor’s Degree
Experience: 5 - 6 years of relevant work experience, including internships. Candidates should demonstrate a strong desire to work in U.S. Government procurement and contracting. Experience working with USAID or other U.S. Government agencies in procurement and contracting, ideally with Personal Services Contracts (PSCs) is preferred.
Skills: Outstanding customer service, interpersonal and communication skills; Reliable, highly organized, and efficient; Motivated, self-directed and proactive; Must excel in a dynamic, fast-paced work environment while maintaining a calm, friendly, helpful and mature attitude while under pressure, flexibility to balance priorities and multitask; Ability to complete tasks independently in a timely manner; Extreme attention to detail; Exceptional written communication skills; Advanced skills with Microsoft Office, (Word, Outlook, Excel, PowerPoint, etc.) email, and internet applications; Ability to learn quickly; Superior critical thinking skills; Demonstrated professional experience, skills, and abilityto interact with a wide range of colleagues throughout the organization, including the most senior levels of USAID/OFDA; Familiarity with U.S. Government procurement and contracting processes; Eager to learn and grow.
U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.
Physical Requirements: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
About the Organization
Macfadden is now part of PAE. Founded over 30 years ago, Macfadden has provided federal agencies with critical on-the-ground support to U.S. government humanitarian missions around the world as well as financial and IT system support. Through program management, human resources services, financial management systems support, information technology solutions, knowledge management, travel coordination and communications support, Macfadden enables effective U.S. government humanitarian response to international disasters. Macfadden’s workforce includes approximately 300 employees primarily located in the Washington, D.C. area.