Regional Finance Coordinator, TSP Program

Job Description

Baylor College of Medicine Children’s Foundation Malawi (Baylor-Malawi)

Technical Support to PEPFAR Programs in the Southern Africa Region (TSP)

Terms of Reference: REGIONAL FINANCE COORDINATOR

Position: Regional Finance Coordinator, TSP Program
Contract Duration: 1 year (renewable)
Position Type: Full-time

Location: TBD. Lilongwe, Malawi or Pretoria, South Africa; with potential travel to 10 focal countries
Start Date: July 1, 2016 (negotiable)
Application Due Date: May 31, 2016 (applications reviewed on a rolling basis)

Background

Baylor College of Medicine Children’s Foundation Malawi (Baylor-Malawi) is a not-for-profit organization partnering with the Government of Malawi in the health sector. The mission is to improve the health and lives of HIV-infected children and families through high quality, high impact, ethical, state-of-the-art, comprehensive care and treatment, training of health professionals, and clinical research. Baylor-Malawi has an international reputation for innovative, evidence-based HIV service delivery programming.

USAID has awarded a grant to Baylor-Malawi for the Technical Support to PEPFAR Programs in the Southern Africa Region—or TSP—Program to reduce the impact of HIV/AIDS in ten countries: Angola, Botswana, Lesotho, Malawi, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe. Focal countries will be supported to reach ambitious UNAIDS 90-90-90 goals: 90% of HIV-infected individuals know their status; 90% of patients who know their status adhere to anti-retroviral therapy (ART); and 90% of patients on ART are virally suppressed by 2020. Through TSP, Baylor-Malawi and its partners will provide technical assistance to regional HIV/AIDS programs and build the capacity of country teams to eventually take full ownership of the programs. Assistance will include technical expertise, human resource capacity, physical infrastructure, program implementation experience, and regional coordination and communication.

Baylor-Malawi is seeking applications from qualified candidates to fill the position of Regional Finance Coordinator for the TSP Program.

Position Description & Responsibilities

The Regional Finance Coordinator will manage TSP finances and administration, under Deputy Chief of Party supervision. The Regional Finance Coordinator will ensure that the project functions efficiently in all financial and administrative matters, will supervise finance staff, and will oversee subcontract management issues, administration planning, management, and reporting. S/he will work with a team of staff, potentially spread across several offices, to ensure financial accountability according to USAID guidelines and best practices. The Regional Finance Coordinator will have the following responsibilities:

• Ensure compliance with financial policies and procedures and donor regulations;
• Review and analyze monthly financial reports;
• Provide timely and accurate financial reports to management team as required;
• Oversee financial reporting for annual budget planning, audit reviews, and assessments;
• Direct financial analysis, demonstrating strategic thinking, initiative, and ability to deal with both routine and urgent finance matters;
• Provide supervision to finance and field based staff/partners to ensure strong project financial accountability;
• Regularly monitor expenditures and take corrective action when necessary;
• Train staff and partners on financial policies and procedures;
• Negotiate and manage financial aspects of sub-awards with implementing partners;
• Ensure that required and sufficient financial controls are in place, adhered to, and maintained at all times;
• Oversee transfer of funds to other TSP offices upon receipt of a spending projection for given time periods.

This is summary of the primary responsibilities of the position, not an employment contract; it does not restrict the responsibilities that may be assigned. Baylor-Malawi may revise this document at any time.

Candidate Profile

Applications are sought from experienced, mission-driven candidates who meet the following profile:

• Master’s degree in business administration, accounting or related field;
• At least 10 years of experience as a financial manager of large, complex programs;
• Excellent interpersonal skills, mature, disciplined, loyal, and shows initiative with an ability to work independently and within a team;
• Demonstrated skill in financial and administrative oversight of USAID-funded projects;
• Demonstrated knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems;
• Must be able to use Quickbooks;
• Ability to manage multiple projects at once, prioritize, and work within deadlines, often under pressure.

Application Instructions

Applications must include the following:

1. A motivation/cover letter providing explanation and detail on how the applicant satisfies the required candidate profile;
2. A current Curriculum Vitae;
3. Names and contact information of two (2) traceable referees who are not relatives.

Suitably qualified and experienced candidates should address their applications to:

For physical delivery:

Tingathe Program Director

c/o Human Resource Officer

Accord House, 2^nd Floor

Lilongwe 3, Malawi

+265-1-751-047

For email delivery:

recruitment@tingathe.org

Please cc Allieth Chikoti, Human Resource Officer (mzideyi@gmail.com)

Only short listed applicants will be acknowledged.