REQUEST FOR PROPOSAL
OSH TRAINING CONSULTANCY 2025
RFP Release Date: Monday 25th August 2025
RFP Submission Deadline: Monday 8th September 2025
Question/ Inquiry Submission Deadline: Tuesday 2nd September 2025
Electronic submission to the attention of: Procurement Kenya
Electronic submission: procurement-ke@heifer.org
Contact information for inquiries about this
RFP: procurement-ke@heifer.org
Performance Period: November to December 2025
1. BACKGROUND AND OBJECTIVE
Section 11 of Occupational Safety and Health Act 2007 requires that the occupier causes a
Safety and Health Audit of his workplace to be carried out by a registered safety and health
advisor once every twelve months and issue a report of the same to the Director of Occupational
Safety and health Services. By doing this audit the auditor seeks to ensure compliance with
legislated requirements in line with the workplace environment health, safety and corporate
policies. The occupier will also ensure the business operates in a safe and healthy environment.
2. OBJECTIVE
The objective of this request for proposal is to engage a DOSHS certified registered
institution or consultant/firm to facilitate and conduct trainings based on the OSH Act
2007 as follows.
a) OSH Committee terms training
b) First Aid in the workplace administration training
c) Fire response in the workplace training.
3. SCOPE OF WORK
The detailed scope of work is a three-part series that entails the committee training, first aid
administration and fire response in the workplace. The consultant will share a proposal on the
detailed training module and financial proposal to ensure Heifer International remains
compliant with OSH Act 2007.
OSH Committee training
OSH committee training equips members with the knowledge and skills to improve workplace
safety and health. Training typically covers OSH principles, regulatory requirements, hazard
identification, risk assessment, and incident investigation. The goal is to create a safer work
environment by fostering communication, promoting preventative measures, and ensuring
compliance with safety standards.
This is a DOSHS Prescribed training required under rule 12 of the factories and other places
of work (safety Heath Committees) rule 2004 for OSH committees established under section 9
of OSH 2007. The training should take 30 contact hours and is valid for 3 years. A safety and
Health committee consulted under section 9 of OSHA 2007 should be subjected to this training
within 6 months of the committee’s establishment.
First Aid Training
OSH first aid training equips individuals with the knowledge and skills to handle workplace
emergencies, including providing immediate care for injuries and illnesses before professional
medical help arrives. This training is crucial to comply with Occupational Safety and Health
regulations promoting a safer work environment.
Fire response training.
OSH fire response training equips individuals with the knowledge and skills to prevent,
mitigate, and respond effectively to fire emergencies in the workplace. This training is crucial
for maintaining a safe working environment and complying with occupational safety and health
regulations.
4. DELIVERABLES
• Hazard Identification: Participants learn to identify various workplace hazards,
including physical, chemical, biological, ergonomic, and psychosocial hazards.
• Risk Assessment: They gain the ability to assess the risks associated with identified
hazards, determining the likelihood and severity of potential harm.
• Control Measures: The training equips members with the knowledge to implement
appropriate control measures, such as engineering controls, administrative controls, and
personal protective equipment (PPE), to minimize or eliminate risks.
• Policy Development and Review: Participants learn to develop and review workplace
safety and health policies and procedures, ensuring they are up-to-date and effective.
• Incident Investigation: The training covers the process of investigating accidents and
incidents, identifying root causes, and recommending corrective actions.
• Communication and Consultation: Participants learn to effectively communicate safety
information, consult with employees, and promote a culture of safety and health.
• Compliance with Regulations: The training ensures participants understand and can
apply relevant OSH legislation and regulations.
• First Aid Management: Training program may include modules on providing first aid
in the workplace.
• Stress Management: OSH committee training can also cover strategies for addressing
and managing workplace stress.
• Alcohol and Drug Abuse: Participants may also learn about addressing issues related
to alcohol and drug abuse in the workplace.
5. QUALIFICATIONS
The assignment should be undertaken by a DOSHS certified registered institution or consultant/firm
with strong expertise in occupational health safety measures and management. The ideal firm or team
of consultants should meet the following qualifications:
a) Accredited and approved Safety Advisor/Auditor and registered by DOSH to train,
facilitate and advise organizations on effective implementation of safety at the working
place according to OSHA.
a) Relevant industry experience in occupational safety and health training with at least
five years proven practical experience in OSH risk assessment audits, response
mechanisms and training.
6. EVALUATION CRITERIA
The evaluation committee will review, evaluate and score proposals based on the following criteria.
Consulting firms are encouraged to provide detailed and specific responses in alignment with the
criteria.
Proposal Evaluation Focus Percentage (%)
Understanding of the scope of work 20
Training methodology for the scope of work 40
Relevant experience in OSH training in similar organizations 30
Budget justification and financial proposal /costs realism 10
Total 100%
7. APPLICATION REQUIREMENTS
DOSH certified and registred firms should submit their proposals with the below documentation.
i. Letter of expression of interest and demonstration of capability
ii. The capacity and portfolio of the firm including their qualifications, experience, and
expertise relevant to the assignment.
iii. At least three references from other clients for which similar assignments have been
undertaken with contact information for each.
iv. A clear and comprehensive work plan (draft), outlining the major training activities,
timelines, schedule and deliverables.
v. Financial proposal – Individual/firm cost proposal in KES for this assignment based on the
workplan. The cost should indicate the all-inclusive fixed total contract price, supported by a
breakdown of all the cost. The submissions must include the following documents with their
bid or proposal to Heifer International Kenya
➢ Certificate of Incorporation or Business Registration Certificate.
➢ KRA online PIN Certificate.
➢ Valid Tax Compliance Certificate.
➢ Updated Curriculum Vitae (For individuals)
➢ Relevant industry certifications and licenses
8. APPLICATION PROCEDURE
Applications will be accepted preferably in soft copy through email and mentioning the subject line;
“OSH TRAINING CONSULTANCY” to procurement-ke@heifer.org on or before 8
TH September
2025
LATE SUBMISSIONS AND MODIFICATIONS
Proposals received after the submission deadline will not be considered. Applicants are responsible for
ensuring their proposals are submitted according to the instructions stated herein. Heifer retains the right
to terminate this RFP or modify the requirements upon notification to the applicants.
9. VALIDITY OF PROPOSALS
Proposals submitted shall remain open for acceptance for Thirty (30) days from the last date specified
for receipt of the proposal. This includes, but is not limited to pricing, terms and conditions, service
levels, and all other information. If your organization is selected, all information in this document and
the negotiation process is contractually binding.
10. LIMITATIONS
This Request for Proposal does not represent a commitment to award a contract, to pay any costs
incurred in the preparation of a response to this RFP, or to procure or to contract for services or supplies.
Heifer reserves the right to fund any or none of the applications submitted and reserves the right to
accept or reject in its entirety and absolute discretion any proposal received because of the RFP.
11. INTELLECTUAL PROPERTY
Section 1. Ownership Generally. Subject to Section 2 below, any intellectual property (including but
not limited to copyrights, trademarks, service marks, and patents), intellectual property rights,
deliverables, manuals, works, ideas, discoveries, inventions, products, writings, photographs, videos,
drawings, lists, data, strategies, materials, processes, procedures, systems, programs, devices,
operations, or information developed in whole or in part by or on behalf of Contractor or its employees
or agents in connection with the Services and/or Goods (collectively, the “Work Product”) shall be the
exclusive property of HPI. Upon request, the Contractor shall sign all documents and take all actions
necessary to confirm or perfect HPI’s exclusive ownership of the Work Product.
Section 2. Prior-Owned Intellectual Property. Any intellectual property owned by a Party before the
Effective Date (“Prior-Owned IP”) shall remain that Party’s sole and exclusive property. Regarding any
of Contractor’s Prior-Owned IP included in the Work Product, Contractor shall retain ownership, and
hereby grants HPI a permanent, non-exclusive, royalty-free, worldwide, irrevocable right and license to
use, copy, reproduce, publicly display, edit, revise, perform, and distribute said intellectual property, in
any format or any medium, as part of the Work Product.
Section 3. Work Made for Hire. To the extent copyright laws apply to the Work Product, the Parties
agree that (a) HPI specially ordered or commissioned the Work Product, (b) the Work Product is a “work
made for hire” under United States copyright laws, and (c) HPI shall be deemed the author thereof and
shall own all right, title, and interest therein. To the extent such rights, in whole or in part, do not vest
in HPI as a “work made for hire”, Contractor hereby irrevocably grants, assigns, and transfers to HPI,
exclusively and in perpetuity, all of the Contractor’s rights of any kind or nature, now known or hereafter
devised, in, too, and in connection with the Work Product, and HPI shall solely and exclusively own
any rights therein, and in the elements thereof, including but not limited to any allied, ancillary,
subsidiary, incidental, and adaptation rights. The contractor hereby waives all rights known as “moral
rights”, and any similar rights, which Contractor may have in connection with the Work Product. The
description of Services and/or Goods provided in this Agreement shall in no way limit the way HPI may
use the Work Product.
12. DIVERSITY AND INCLUSION
Heifer International values diversity, equity, inclusion and belonging (“DEIB”), and believe that
effectively accessing and managing diverse talent leads to improved outcomes. HPI takes a broad view
of diversity, and inclusive of varied backgrounds including, but not limited to, age, experience, race,
ethnicity, sexual orientation, gender, gender identity, disability status, national origin, and culture. HPI
expect third-party providers to respect and reflect HPI’s value of DEIB. HPI’s ongoing monitoring of
third-party service providers incorporates an assessment of vendors’ commitment to, adherence with,
and track record of accessing and retaining diverse and inclusive workforces.
OUR FUTURE
Heifer International has set a goal to help 10 million additional families earn a sustainable living income by 2030. This income will allow them to educate their children; feed themselves adequately every day; and have proper housing, water, hygiene, and other essential resources.
To apply, visit https://jobs.jobvite.com/heifer/jobs
