Job Description
The Environment, Transitions and Resilience Division of the OECD Environment Directorate (ENV/ETR) is looking for a Resource Management Officer to carry out a range of financial and administrative tasks. The selected candidate will primarily focus on the control of expenditure of the Division but will also provide financial support to the programmes of the Division. S/he will work closely and under the supervision of the Division Senior Resource Management Advisor.
Main Responsibilities
General Administrative and Financial Control Support
- Control and approve all mission orders and expense claims for the Division after checking the validity of the supporting documents. Monitor these expenditures on a regular basis, ensuring swift follow-up with PBF when necessary to ensure resolution of any outstanding issues. Manage reimbursements for missions. Maintain the necessary files (electronic and paper).
- Monitor, control and approve letters of invitation and intellectual services contracts, ensuring deadlines for payments are respected and that files are completed. Approve financial requests for various types of documents and events in the Service Request Portal (SRP).
- Assist the Senior Resource Management Advisor with budget monitoring, produce regular financial reports and help with corporate exercises such as Committee Progress Report.
- Assist with grants management - process new VCs in the relevant systems for their acceptance, prepare budget when necessary, monitor expenditure and prepare VC financial reports.
- Assist with other administrative tasks as necessary.
- Maintain appropriate records in relation to all the above tasks in accordance with the systems established in ENV/ETR.
- Provide back-up for the Senior Resource Management Advisor when necessary, and carry out other related support work as assigned.
Human Resources Support
- Help organise recruitments, including preparing job vacancies for posting in Taleo, providing assistance in the organisation of candidates testing and organising panel interview logistics.
- Assist with human resources administrative related tasks as necessary.
- Stay abreast of corporate HR management deadlines, guidelines and best practices.
Candidate’s profile
Academic Background
- Good level of secondary, education and preferably a post-secondary degree in business, finance or HR.
Professional Background
- Relevant experience in similar support and co-ordination functions, preferably in an international environment.
- Experience and good knowledge of the administrative and financial rules and procedures of the Organisation as well as those related to document creation and the organisation of meetings and conferences or experience working in a similar environment.
Tools
- Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and in the standard range of software packages used in the Organisation e.g. SAP Missions, SRM, SRP, Grant Management, SEM, Taleo and other related software.
Languages
- Fluency in one of the two OECD official languages (English and French) and good knowledge of the other.
Deadline: September 12 2022
