Resource Management Officer (For Filipino Nationals only)

Job Description

ORGANIZATIONAL CONTEXT

WFP’s Country Strategic Plan (2018-2023) supports the Government in achieving food security, reducing malnutrition, assisting the Government and communities to be better prepared for disasters and climate change impact, and improving access to income-generating activities for the rural poor, conflict affected population and other vulnerable group.

The Resource Management Officer (RMO) is a senior member of the WFP Philippines management team, reporting directly to the Representative and Country Director. Managing a large team encompassing finance, budget and programming and administration staff. As Head of the RM Unit, the RM Officer provides strategic, fiduciary and operational management and overall accountability, working in close liaison with with Country Office Heads of Units and WFP counterparts in Headquarters and Regional Bureau. The RMO manages WFP’s Country Portfolio Budget (CPB) which ensures optimum use of resources, improved decision making and performance linked to results.

JOB PURPOSE

To manage the stewardship of WFP’s humanitarian and development financial resources by overseeing the country portfolio budget, including monitoring and analysing financial and accounting data, conducting forecasting and risk analysis, reporting, and overall, providing strategic and technical advice to enable effective management and utilization of funds. To lead the delivery of quality, customer-focused, value for money financial and administrative services that enable the WFP Philippines Country Office to deliver activities in line with its strategy, ensuring assistance to beneficiaries is undertaken in the most efficient and effective way possible.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Representative and Country Director, and managing a core team of ten (10) staff, the Resource Management Officer will perform the following duties:

1. Lead a team of finance, administration and budgeting staff, establishing priorities and work plans, monitoring progress, and providing coaching, training and guidance to ensure appropriate development and enable high performance.
2. Support corporate finance and resource management strategies by contributing to the development of policies and procedures, participating in key programmatic initiatives, and embedding value for money in these initiatives through advice on financial assessment, reporting and accounting.
3. Collaborate with Units, review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
4. Analyse data and propose well-researched ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
5. Lead on the implementation of organisation finance, budgeting and resource management operations, in order to support the timely and effective supply of food assistance and comply with WFP standards and processes.
6. Lead on the delivery of accurate financial reporting and analyses in accordance with International Public Sector Accounting Standards (IPSAS), ensuring accuracy, deadlines and compliance with accounting processes and corporate governance requirements.
7. Identify and develop improvements to policies, systems and procedures in order to improve the efficiency and effectiveness of operations, minimize risk, and ensure services are aligned with business objectives.
8. Coordinate and deliver financial controls and insight into WFP performance, undertaking periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.

KEY ACCOUNTABILITIES (Contd.)

9. Provide financial assessment of partners, including those providing cash based transfers and other service providers, while furnishing conclusions to management to enable them to make informed decisions and minimize financial risk to the organisation.

10. Design, implement, monitor and analyse budgets for new and ongoing projects according to the established corporate procedures and requirements.

11. Ensure that bank reconciliation, disbursements, clearance of receivables, overall cash management and monthly financial closures are performed regularly and in accordance with corporate requirements.

12. Manage and deliver administrative services, negotiating contracts and following standard processes to provide cost-effective, quality and timely services to WFP staff and partners.

13. Monitor and analyse financial and accounting data, identifying and forecasting trends, anomalies or issues, and proposing solutions to management with regards to: status of budgets, availability of funds, programme effectiveness and financial viability.

14. Represent RM unit at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.

15. Contribute to preparedness actions such as early warning, risk analysis and contingency planning and make recommendations. Periodically monitor the management of risks and report on actions taken.

16. Manage the existing resources in the area of responsibility (e.g. managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services.

17. Facilitate the compliance of the services provided (e.g. managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required.

18. Activitely represent WFP in inter-UN agency fora, such as the UN Operations Management Team

19. Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education and Experience: Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subjects with 8 years of related work experience plus membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent.
Language: Excellent written and oral communications skills in both English and Filipino

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Strategic leader with more than 8 years’ experience in specialized finance, administration and/or budgeting areas, in complex operations, with progressive responsibilities undertaken including Unit management.
• Proven successful experience in implementing financial policies and procedures, using risk-analysis, within an Internal Control framework.
• Management of large diverse teams, including multi-cultural.
• Experience in the humanitarian sector is an asset.

DEADLINE FOR APPLICATIONS

The deadline for applications is on 31 August 2022, Wednesday at 11:59 pm (Manila time). Qualified candidates are required to complete an online candidate profile on UN WFP Careers Website (https://www.wfp.org/careers). Only applications received on this website are considered valid and will be processed and only shortlisted candidates will be contacted.