Job Description
WE ARE
The European External Action Service (EEAS) is the EU’s diplomatic service. It helps the EU’s foreign affairs chief – the High Representative for Foreign Affairs and Security Policy – carry out the Union’s Common Foreign and Security Policy.
The European Union (EU) currently has 144 Delegations, eight of which are to international organisations. In all, 6200 staff are currently serving in these Union Delegations. The EU Delegations are placed under the authority of the High Representative of the Union for Foreign Affairs and Security Policy, who is also Vice President of the European Commission. The work of a Delegation varies from country to country but, in general, covers political matters, press and information, trade, aid management and the external aspects of internal EU policies.
WE PROPOSE
A position as Secretary to the Head of Delegation in Mauritania – job n° 152278
PLACE OF EMPLOYMENT: Nouakchott, MAURITANIA
We will offer to the successful candidate a contract corresponding to a Contract Agent FG II contract, as per Article 3a of the Conditions of Employment of Other Servants of the European Union (CEOS) for an initial period of 3 years, with possibility of renewal.
LEGAL BASIS
The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS) (1).
It is recalled, that if the interest of the service so requires, the selection procedures can be terminated at any stage in the interest of the service.
WE LOOK FOR
The Secretary/Assistant will be required to provide general administrative and secretarial support as well as document management services to the Head of Delegation office.
ELIGIBILITY CRITERIA
Further to the conditions set out in Article 82 CEOS, in order to be eligible for the post of contract agent FG II, candidates must:
- (i) have passed a valid EPSO CAST in a valid FG for this post or
- (ii) be registered in the EPSO Permanent CAST in a valid FG for this post https://epso.europa.eu/en/job-opportunities/open-for-application
- Candidates must meet the minimum qualifications for engagement as contract agent FG II:
- (i) Have a level of post-secondary education attested by a diploma; or
- (ii) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years; or
- (iii) in exceptional circumstances and where justified in the interest of the service, professional training or professional experience of an equivalent level (related to the nature of the tasks and qualifications indicated in the Job Description).
- Have the capacity to work in languages of CFSP necessary for the performance of their duties;
- Be a national of one of the Member States of the European Union and enjoy full rights as a citizen.
Additional eligibility criteria in case of an internal call for expression of interest:
- Be an EEAS contract agent in the function group concerned by the call for expression of interest and:
- Recruited under Article 3b of the CEOS, employed at the EEAS Headquarters for no less than three years; or
- Recruited under Article 3a of the CEOS temporarily assigned to the EEAS Headquarters for at least 2 years;
EEAS contract agents having accepted a new posting proposed in the framework of the mobility exercise will not be considered eligible unless he/she can show a significant change in his/her personal circumstances (demonstrated by supporting documents), which did not exist and was not foreseeable at the time of the expression of interest and that is of a nature to prevent them from taking up duties in the initially proposed and accepted posting (article 4.12 of the decision ADMIN (2020)35).
SELECTION CRITERIA
Proven pertinent experience as Secretary/Assistant:
- in external relations;
- with Secretarial/Assistant activities/techniques and knowledge on how to apply Institution’s administrative rules and procedures;
- with filing methods and knowledge of document management systems;
- with sound computer skills (word processing, spreadsheets, presentation systems, internet and e-mail);
- handling secure communications and classified information.
General skills and competences
- Capacity to assure quality, speed and accuracy in performing a diversity of tasks in a very difficult, complex, and high-risk multicultural environment without constant supervision;
- Ability to work under pressure and to respond quickly to new demands;
- Ability to communicate information clearly and effectively and to focus on priorities;
- Capacity to be able to work as part of a team as well as with a degree of autonomy;
- Sense of initiative, responsibility, discretion, organisation and innovation;
- Ability to deal with confidential matters professionally;
- Ability to deal helpfully and courteously with people;
- Ability to organise social events, taking into account protocol rules;
- Ability to work in a different socio-cultural environment and to adapt quickly to evolving situations;
- Ability to sustain pressure of life and work in difficult conditions.
- Resilience and capacity to adapt to local conditions in Mauritania
Working languages
- Capacity to work fluently in French and a good knowledge of English;
- Knowledge of Arabic will be considered as an asset.
Deadline
24 October 2023
