Seminars Specialist (2107)

  • Mid-level, Full-time staff position
  • Posted on 27 February 2021
  • Honolulu, Hawaii, United States
  • Closing on 28 March 2021
  • Current

Job Description

The East-West Center was established by the US Congress in 1960 to promote better relations and understanding among the people and nations of the United States, Asia and the Pacific through cooperative study, research, and dialogue. The Center’s Seminars Program provides short-term, roundtable dialogue forums, customized study tours and exchange programs and training workshops; and other information sharing opportunities for policymakers and professionals throughout the region. Participants include high-level officials from national, state, and municipal governments; leaders from corporate and civil society sectors; experts and scholars from think tank and academic institutions; and the media– all of whom affect policy and influence trends in their respective fields. All programs and activities are designed to deepen understanding, build local leadership capacity, and facilitate networking and collaboration.

The East-West Center (EWC) is accepting applications for a two-year limited appointment as a Seminar Specialist in the Professional Development Program/Seminars Program. The incumbent will work under the supervision of the Seminars Development Coordinator providing assistance in the development and implementation of program activities that focus on the wide-ranging dynamics of the urban transformation in the Indo-Asia-Pacific region and the US with special emphasis on the role of smart technologies in creating more resilient and sustainable urban environments.

Major duties include contributing to the planning, development, implementation, administration, coordination and management of programs and activities under the East-West Center’s Smart Cities Initiative (SCI) by conducting routine and complex Smart Cities research; collecting, compiling and analyzing data from primary and secondary sources; preparing position papers that address concepts and formats for new and existing SCI programming for funding applications, brochures, conferences and publications; assisting in preparation of proposals for external funding and drafting funder reports; working with the Seminars Development Coordinator and other staff to create and maintain a dynamic web presence for the SCI program and developing informational and promotional materials including brochures and PowerPoint presentations. The Seminar Specialist also assists in the development of new, customized people-to-people and virtual programs including content/curriculum, surveys, and program evaluations for forums, conferences, training workshops, study tours, etc. to be delivered on-site in Honolulu or in various localities in other countries; works with interpreters and translators on programming to be delivered in a language other than English; interfaces with EWC fiscal and administrative staff to prepare contracts and manage administrative and logistical details; and communicates with external program partners related to detailed implementation of program activities.

Other duties include compiling and writing biographies, speaker papers, presentation materials and other relevant documents for activities; and creating and maintaining short-term group web-

based portals (e.g. drop box, google drive) for communication with program participants and share program content resources. May accompany the Seminars Development Coordinator or other partners on group travel programs and lead or facilitate program activities in the field or at the East-West Center.


· Bachelor’s degree or equivalent

· Plus three years of relevant experience that included assisting with program development and implementation in a variety of formats and locations

· Experience with teleconferencing systems used domestically and internationally

· Demonstrated ability to effectively plan, prioritize, organize and coordinate work involving a large variety of tasks with multiple deadlines

· Experience compiling, analyzing, integrating, synthesizing and presenting information from a variety of sources

· Strong writing and editing skills

· Demonstrated ability to communicate in written form complex material in a clear, simple and concise way – tailored for specific audiences including those with limited English language capabilities

· Strong oral communication skills including ability to speak easily to both large and small groups directly or through an interpreter

· Demonstrated competency using a variety of computer applications including word processing, spreadsheet, presentation, and survey applications

· Experience using graphic design software to design promotional, conference, and report materials and documents

· Proficiency with web creation software in creating and maintaining professional websites

· Demonstrated ability to:

o Work effectively and deal pleasantly and helpfully with people of diverse cultural, social, and professional backgrounds

o Work under the pressure of deadlines and competing demands

o Adapt to change

o Work effectively in a non-routine environment

o Work independently and cooperatively

o Exercise initiative, good judgement, and attention to details


· Working knowledge of (1) the complex demographic, political, economic, socio-cultural,

and ecological trends that are impacting urban transitions in the Indo-Asia-Pacific region and globally and (2) the international, regional, national, and local efforts underway or contemplated to successfully adapt, innovate, and create new paradigms of urban development to accommodate these changes – particularly with respect to the integration of new technologies.

· Direct experience working in a US and/or Asia Pacific city on governance and administrative policy and practice vis-à-vis technological solutions.

SALARY: $60,760 per year which includes a cost-of-living allowance (COLA) currently at 10.28% (subject to change) and an attractive benefits package.

OTHER INFORMATION: This position is based in Honolulu, Hawaii. Work will be conducted primarily remotely while COVID restrictions are in place, but successful candidates are required to reside in Hawaii throughout their appointment. Employees are expected to be onsite at our Honolulu offices once it is deemed safe to do so.

HOW TO APPLY: Submit an application at Application information should include a cover letter with position title and a statement addressing how the qualifications are met, a resume and names and contact information of three professional references. Screening and assessment will be based on materials submitted. Applications will be accepted until the position is filled.

An Equal Opportunity Employer/Vet/Disabled.

As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including in admissions and employment.

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