Job Family
Finance & Accounting
Sector
Finance & Accounting
Term Duration
3 years 0 months
Recruitment Type
Local Recruitment
Required Language(s)
English
Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
The World Bank Group Finance and Accounting (WFA) Vice Presidency Unit, is responsible for all aspects of financial accounting, reporting and the internal control framework for the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC) and the extensive Trust Fund/Partnership portfolio of those entities
WFA comprises the following functions: Financial Instruments Accounting and Valuation; Loan Operations; Accounting Business Services; Financial Analysis and Reporting; Accounting Policy; Documentation and Communication; Advisory Services; and Operational Risks and Controls. These units collectively include approximately 450 staff, of which approximately 150 are in Washington, D.C., with the remainder in regional offices including the largest in Chennai, India.
WFA has a large footprint in Chennai (WFACO) with about 250 staff, supervised by 7 senior team leads and supported by 20+ team leads. Functionally, the Senior team leads report to Managers of their respective units in Washington, DC; administratively, they report to the WFA Chennai Manager, who has cross-cutting responsibilities for WFA Chennai and some functional responsibilities.
The Askaccounting team (WFAAN) and the Country office accounting team (WFACN) reports directly to the WFA Manager in Chennai (WFACO)
Team Overview:
The WFA Country Office Accounting (WFACN), part of Accounting Business services comprises two work program 1. Country Office Accounting (COA) and 2. Vendor Master Records (VMR). This team reports to team lead Country office accounting (WFCN)
The COA team works with WBG country offices (COs) and performs the below activities
I) Review of Imprest accounts of country offices and follow up for any action
II) Perform control assessment through Monthly submission reports
III)Provide support on corporate expense policies and technical advice on accounting matters and SAP processes to CO accountants. Provide CO training
IV) Accounting and support of goods and services refund claims (GST)
The VMR team is involved in the management of Vendor Master Records (VMR) for WBG.
VMR Team is responsible for updating banking information in vendor master records (VMR) for Head Quarters and Country Office vendors after performing necessary due diligence. VMR team also performs participates in projects that strengthen the Bank’ vendor management especially with reference to vendor banking details.
Duties & Responsibilities
The Senior Accounting Assistant’s responsibilities include but are not limited to the following:
Due diligence, Vendor Master update and client advisory
• Perform due diligence to ensure that the vendor information received for processing is authentic. This includes but is not limited to checking the authenticity of email sources, call back confirmations are performed in a timely manner and all documentation is available with the unit.
• Update the bank account details of Bank Group staff, vendors, short-term consultants and temporaries, grantees and visitors in a timely and accurate manner in SAP for both HQ & Country Office vendors.
• Perform related activities such as extending a vendor to a new company code or blocking or unblocking vendors based on requests from Accounts Payable (AP) or Accounts Receivable (AR) and Trust Funds (TF)
• Collaborate with stakeholders like AP, AR, Treasury and Procurement to ensure timely and accurate update of the master data information.
• Respond to client inquiries effectively and independently resolve problems or provide alternative solutions.
Process improvements & automation projects:
• Explore automation opportunities and process improvements and work on implementation of improvement ideas
• Participate in automation projects including Institutional Projects. Coordinate with stakeholders and provide value added insights
• For the projects, work with technical teams on system changes, bug fixes, enhancements and testing
Other Responsibilities
• Maintain ‘up-to-date’ and high quality process documentation (process flow chart, narratives, and Risk & Controls matrix) for audit and reference purposes.
• Monitor and report key metrics related to the vendor master update process and highlight any issues to management
• Support review undertaken by Quality Assurance team on Bank and Vendor master updates and other activities. Support ICFR review process
• Perform ad-hoc assignments and serve as back-up to a role, as required.
• Train and mentor junior team members and oversee functions
Selection Criteria
Education and Experience:
• Bachelor’s degree in Accounting/Finance/Commerce or related field with a minimum of 3 years of relevant experience.
Core Technical Knowledge and Skills:
• Experience in Master data maintenance function / Accounts Payable function
• Experience working on SAP is preferred
• Proficiency in Microsoft Windows applications, such as Excel, Word and Power Point.
• Ability to deal with rapidly shifting priorities and work demands, and willingness to learn new skills and seek help from colleagues;
• Good analytical and communication skills, both oral and written
• Good eye for detail and understanding of risk in payments functions
• Good team player, with a strong client and results orientation, capable of working within a multi-cultural environment, with minimum supervision;
• Ability to execute tasks independently and oversee team functions.
• Should be client focused, flexible and work effectively with other staff in the unit and outside.
• Meet WFA Core Competencies at GD level (given below)
DEADLINE: 17 JULY 2022
